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July 15/92
Accomodation

a. Accomodation costs will be reimbursed on the basis of actual cost
of the applicable single room rate, plus taxes. Accomodation
Should be comfortable aot luxurious, Receipts must be submitted.

b, The conference or host organization's discounts should be taken
whenever possible.

Meals and General Expenses

a. For travel outside the Lower Mainland, the daily expense guideline is
calculated as follows:

Elected
Officials

Breakfast
Lunch
Dinner
Incidentals

Total
(in U.S. funds if travel is to the Uniled States)

When absence is for less than a 24 hour period, per diem guidelines
should be reduced by meals/ incidentals not taken.

lncidentals include miscellaneous personal expenses such as personal
phone calls, coffee and other snacks, local transportation, and

laundry,

For conferences/seminars where meals are iocluded in the registration
fee the daily expense guideline is to be reduced by the meals included.

Where actual meals and incidental expenses exceed guidelines,
approval rust be obtained from City Council prior to reimbursement.

Receipis must be submitied. If a receipt is lost or can nol be
obtained a declaration that the expense was incurred will be required.

ITEM