THE CORPORATION OF THE CITY OF PORT COQUITLAM

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JUN 8 -. 1987

B. Kirk, DATE: June 04, 1987
City Administrator.

Goce B. Brown
J. Maitland, Freeman

City Treasurer. Peters
Taylor

Computer Requirements.

RECOMMENDATION:

That we proceed with issuance of our request for proposal (RFP) for computer
hardware and software requirements.

BACKGROUND & COMMENTS:

In my report to Council which resulted in the retention of Stevenson Kellogg
Ernst and Whinney (SKEW) to assist in the replacement of our existing mini-
computer system I mentioned that I would report back to Council prior to issuance

of the RFP.

The RFP is now ready to go.

Our new system will be significantly different from our present system ¢s the
system is being designed to assist more tan just Treasury Department. Items to

be included in the new system will include:

~ Recreation program registrations
Parks and recreation facilities booking

Building permits

Building and fire inspections

Geographic information system (property information)
Computer aided drafting

Treasury items
Word processing for all departments

We have $400,000 in our 1987 budget and as well have $100,000 in the Public Works
section of our draft CIP for expansions of the system to include a computer aided
drafting system. The RFP is designed so that each program and piece of equipment is
individually priced and we will evaluate further whether the individual items cost
can be justified once a price is known. It is expected that the RFP will result in

a staged replacement and then expansion of our existing computer equipment. Expected
cost if all items are acquired is in the $700,000 to $800,000 range and would be.

staged over roughly a three year period.

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