MAY DAY COORDINATOR

TERMS OF REFERENCE

This person will have overall responsibility for the
co-ordination of the May Day cetebrations in Port Coquitiam.
The May Day Co-ordinator is responsible for developing the
program in conjunction with the Parks & Recreation Committee.

The May- Day Coordinator will be directiy responsible to the
- Parks & Recreation Director.

.

Responsibilities:

1, To co-ordinate the May Day Parade:
- send out invitations for parade
- organize placement of float
- organize the judging ,
- ensure that the Parade Marshal! is famitiar with-all
aspect of the parade.

Delegate responsibilities of the May Day celebrations’ to

interested community groups and citizens:

- give direction +o each person responsible for a

particular event: .
- ensure that the person is carrying out their

fesponsibilities. | |
- continual tiaison ith the Parks & Recreation

“Committee and Parks & Recreation Director.

To enter the May Day float in parades as identified in

the policy.

To co-ordinate the activities. of the VIPs:.
~ outline their itinerary
- ensure that the VIPs are personally contacted and told

what they are to do.

Publicity & Promotion:
- flyers to schools
posters in stores
newspaper coverage
news releases
Channel "10"
Festivals B.C.

Filing system to be incorporated with the Parks &
Recreation Department system. .- ; .

:

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