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LOBATION OF 'TRE CITY OF PORT

QUITLAN

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ECONONIC DESELOPNENT CONNITTEE AGENDA

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of the Economic Development Committee was held in the Planning
Department on September 7, 1994 at 5100 P.N.

A meeting

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In attendance were:

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Bill Stewart, Chairman
John Keryluk, Il I ce-Chairman
Carlos Felip, Director of Planning

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Two letters received from Ns. Irene Barr cf the Board of Directors of the

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newly formed Port Coquitlam Business Improvement Association (BIA) were

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the Port Coquitlam Business Improvement Association snd to request the

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participation of the City.
In their letter, the Port Coquitlam Business Improvement Associati.on
indicate that they are in the process of applying to the Ninistry of
Municipal Affairs, Recreation and Housing for a "B.I.A. Start-up Grant" of
510,000.00. In order to qualify for this grant the Port Coquitlam B.I.A.

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of S5,000.00.

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requires a statement of support from Council, together with a contribution

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$ 10,000.00

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That the Port Coquitlsm Business Improvement Associati.on be advised that
the Municipal Council of the City of Part Coquitlsm support the B.I.A.
initative and will provide a forgiveable grant of S5,000.00 to fulfil half
of the matching fund requirements of the B.I.A. Start up Grant. This
grant to be conditional upon the Port Coquitlsm B.I.A obtaining approval
from the Ninistry of Nunicipal Affairs, Recreation snd Housing for a
B.I.A. Start up Grant of 410,000.00.

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facilitate the, analysis of the nature of the local
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developmeat of local employment and economic activity, in forecasting the

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Industrial
Coquitlam
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Director
former
contact Nr. Neil Jensen,
to assist in the
Associ.ation with the view to bring the organization back
of an
development
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and
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promotion of the industrial areas
initiative.
improvement:
Industrial Area

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That the Planning Department be authorized to purchase the EconIIiod 1 '
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program make it reasonable to purchase it as an additional tool.

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nature of the local economy and in the assessment of the impact of current
enterprises on the revenues and expenses of the Local Government.

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program is offered as an "economic analysis tool especially designed for
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to proceec with the purchase of the computer program "EconNod 1.0". The

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the Committee conducted a workshop to discuss and identify
for an Economic
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That the Planning Department submit a report summariring the concepts
discussed at the workshop on an Economic Development Council and report
back to the Economic Development Committee.

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5. /JJBjournment:

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The Chairlhan adjourned the meeting at 6I30 PM.

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THE CORPORATION OF T
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REPORT TO COUNCIL
MEMORANDUM

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Improvement Association be advised that
1. That the Port CoquitlaIs Business
of Port Coquitlam support the B.I.A.
the Nunicipal Council of the City
to fulfill
a forgivable grant of 45,000.00
initiative and will providerequirement
s
grant.
start-up
B.I.A.
of the
half of the matching fund
approval
obtaining
B.I.A.
Coquitlsm
Port
upon the
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grantt tto b e con d'tional
Recreation and Housing for a
from the Ninistry of Municipal Affairs,
start-up grant of 410s000.00.
the budget of the Planning Department.
2. That the 45s000.00 be provided from
Affairs, Recreation and
1 a ly to the Ministry of Municipal
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of 410,000.00, on behalf of the or
Housing for a B.I.A start-up grant
Coquitlam Business Improvement Association.

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Economic Development Committee September 7 ~

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September 14, 1994

Carlos Felip
Director of Planning
B.I.A. Start-up Great

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the Ministry of Nunicipal Affairs, on behalf
That the Nunicipality apply toB.I.A
start-up grant of 410,000.00s
Recreation and Housing for a Improvement
Association; and
the Port Coquitlam Business

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Improvement Association
1994 the Port Coquitlam Business
and Council. The association was
tter to the Mayor
directed the a tt ache d 1 e establishment,
providing some background on howw it had
advising Council of its
establish a Business Improvement Area
come to be, and of its desire to

Improvement Association to
In order for the Port Coquitlam Business
request:
succeed in their B.I.A initiative, they
for the purpose of establishing
1. Council assistance with providing,
and commercial tenants,
th mmercial property owners
and
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values, owners mailing addresses
property addresses, assessed
calculation of individual tax assessmentn.

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"B.I.A." in Downtown Port Coquitlam.

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Association to

could result in
work towards the establishment of a Business Improvement Area,
general
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substantial improvements to the commercial properties and to
appearance of the Downtown Area.

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Department budget to cove
therefore, recommends
Committee,
45,000.00 grant. The Economic Development
Business Improvement
Coquitlsm
Port
the
of
initiative
that Council support the
report.
this
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section
recommendation
the
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The initiative of the Port Coquitlam Business Improvement

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to fulfill half of
3. That Council provide a forgivable grant of 45,000.00
start-up
grant.
B.I.A.
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the matching funds requirement
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The Port Coquitlam Business Improvement Association will make
grant
matching
Provincial
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contribution of 45 F 000.00
component.

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support the recommendation of the City
Planner.

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Tony Chong

City Administrator

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Downtown

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Mayor Trabouiay has referred the attached letter to you. He requests that your committee
invite Irene Barr to review the report and make recommendations to Council.
Please note that Mayor Traboulay has spoken to Irene, and she will be expecting a call
from Planning.

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Mayor Lan Traboulay and Members
'Ihe City of Port Coquitlam
2580 Shaughnessy Street
Port Coquitlam, B.C.
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Association, I am writing
Coquitlam Bushiess hnprovenfent
Port
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meeting of
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delegation bef&rre City Council, at its
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to request

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Area
efforts to establish a Business Improvement
of
City
'Ihesubject of our pres".ntation will be our
assistance
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Coquitlam, and a reqrlest for the suppo
Port
Downtown
in
(B3A.)
attached letter.
Council and Staff, as outlined in the
will be on the
942-6322 to con6rm that our delegation
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the
contact
Please
August 8th.
agenda for the Council meeting of

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Tours truly,

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Irene Barr
Board of Directors

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A Businels~Im rovement Area for Downtown Port Coquitlain

Assembled a core group of about 50 concerned business people

2.

Held a series of meetings over the sprhg and summer

4.

Researched fundhg and grant opportunities available to our community
th'e problems and strengths
Held a planning workshop on June 22nd, 1994 to identify
these problems and
aBeviating
for
of Downtown Port Coquitlam; and to solicit ideas
capitalizing on these strengths.

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Established the Port Coquitlam Business Improvement

Association.

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a Business Improvement Area (BIA)
We are presently working towards the establishment of
business community with an
in Downtown Port Coquitlam. This will provide the
the revitalization processee- m
structure and source of funding to enable its active participation in

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the long-term economic viability
The aim of our newly-formed business association is to ensure
downtown revitalization will require
of Downtown Port Coquitlam. A successflil- program of
support of City Council and
the business community to take a lead role with the continued
to date, and look forward to a
Staf'f. We greatly appreciate the City's support of our efforts
downtown area
partnership of business and government in improving the

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business community - both property
Over the past few months, members of the Port Coquitlam
future of the downtown area, and to
and business owners, have been meeting to discuss the
this end, we have undertaken the
To
identify our goals and objectives for the community.
following.

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Len Traboulay and Members of Council
'Ihe City of Port Coquitlam
2580 Shaughnessy Street
Port Coquitlam, B C.
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Parr Coqlntvvn, B.C.
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The BIA mechanism is described below:

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owners &om
area in which local business aiid propertytheir
bu iness
A BIA is geographically-defined
promote
government, to improve and
together, 'with the help of their Municipal on all commercial properties udthin its boundaries
district. A. BIA is funded through s tax levy
are now over twenty BIA's in British Columbia,
- aud is therefore fully self-supporting. There
- including Port Moody and Cloverdale.
with several others in the formative stages
of the local business district through research,
'Ihc mandate of a BIA is to enhance the viability
The BIA
and promotional activities.
h ical improvements, marketing
s"sense of I ace 11 in
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identity, and creating
mechanism can assist us in developing a unique
Downtown Port Coquitlam.

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frontage and
of calculating BIA levies: assessment,
methods
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calculating each property owne s
cticsl and commonly used method for
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within the
as a portion of the total assessed value
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of
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levy,
determine tenant contributions towards the
BIAboundsiiea Individual leasing arrangements
levy.

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or
established through either the council initiative
'Ihe legislation stip ul at es tha t a BIA can be Columbia have been created through the council
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petition process.. Aimos t aB BIA's in
initiative process.
official property
an information and lobbying campaign,
After the BIA sponsor has undertaken
process.
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through the council initiative (referendum)
owner support/opposi ion is measured

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authorizes an additional levy to be chargedpromoting the business area A BIA bylaw usually
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defined BIA boundaries, for the purpose
fundiug ceiling. The community may decide
Sve-year
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with
term
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stipulates a five-year
over
available
the maximum amount of funds
ow
asis, however
its budget on a year to year basis
five-period is set and cannot be exceeded

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and resources. As a BIA
'Ihe BIA start-up process requires considerable energy, time our business area, and to
plan for
sponsoring agency, our task is to develop a promotionalinechanisrn and the proposed Port
BIA
the
about
educate property owners and tenants
other business communities in B.C. have
Coquitlam BIA. Our association is aware that
Ministry of Municipal Affairs, Recreation
received Provincial funding assistance through the
and Housing's Downtown Revitalization Program.

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Coquitlam.
Articulate our vision and objectives for Downtown Port

Assistance to Business Associations

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follows:

written materials to describe
Prepare and distribute an information brochure and other
Coquitlam.
the BIA mechanism and the BIA proposal for Port
to inform them about the proposed
EInld meetings with property owners and tenants
BIA, and to secure their support.
requireinents re: the Council In'itiative
1Vork with City Staff to ensure that Municipal
Process and BIA Bylaw are fulfilled.

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an appropriate budget and boundaries for
of the start-up process, we will determinebusiness
As part 0
community, and subject to support
the proposed BIA- based on the objectives of the
from property owners.

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holds an annual general meeting (AGM)
Following a successful start-up bid, the BIA sponsor
is approved by both property owners
year's
budget
where Directors are elected, and the first
the Municipality releases funds to
and teuants. In the first year, and in all subsequent years,
business owners have approved the annual
the BIA organization only after the property and
budget at the AGM.

With Council's support, our next steps are as

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subsidize the cost of information
A BIA Start U p Grant of up to $ 10,000 is available tofacilitate the education process, a nd
brochures, meetings, and hiring of staff or consultants to
The BIA Start-Up Grant is
to organize events that publicize the establishment of the BIA.
funded on a matching grant basis, as outlined below:
Province
City
BIA Sponsor

50%
25%
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grant amount, either in funds or
The receiving community is asked to match the Provincialcall Mr. Martin Thomas, Program
services in kind. For more information on this grant, Victoria).
Administrator at I-5S74090 (Mintstiy of MunicipalAffairs,

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Reauest for Assistance

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with the City in our commitment to the
Our Association sees itself as woridng in partnership
a volunteer organization, however, our
social and economic well-being of the cotnmunity. As
Council's assistance

in BIA formation.
Association has limited resources and little experience
be greatly appreciated.
would
initiative
in this comtnuuity economic development
respectfully requests Council's support
The Port Coquitlam Business Improvement Association
of our BIA initiative, and assistance with the following:

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Province
Municipality
BIA Sponsor

$ 10,000
$ 5,000
$ 5,000 (in-kind contribution)

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commercial tenants by providing
paeBitate our discitssions with property owners and assessed values, owners'ailing
addresses,
technical information such as: property
as a proportion of the total
addresses, and calculation of individual tax assessments,
assessed value

Recreation and Housing for a BIA Start-Up
Apply to the Mi iistry of Municipal Affairs,
Improvement Association
Grant of $10,000 - on behalf of the Port Coquitlam Business
(sponsor).
matching funds requirement of
Provide a forg-.—vable grant of $ 5,000 to fulfil half of the Improveinent Association will
Business
the BIA Start-Up Grant. The Port Coquitlam
matching grant component.
make an in-kind contribution of $ 5J000 towards the $ 10,000
of BIA statt-up will be $20,000
Given the experience of other cori ununities, the costs
(both in cash and contributions in-kind).

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