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CORPORATION OF THE CITY OF PORT COQUITLAM

PARES

&

RECREATION COMMITTEE

A meeting of the Parks & Recreation Committee
was held in the
Recreation Manager's Office on Tuesday, July 21st,
1987, at, 4lOO

p

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In attendance was Alderman George Laking.
Also in attenoanoe was Larry J. Wheeler, Acting Parks

Recreation Director.

CONFIRMATION OF MINUTES

That the minutes of the meeting of the Parks & Recroation
Committee held on Tuesday, July 7th, 1987 be taken as read and
adopted.

Item No.

1

Clearina of Underbrush alona Shauahn~ess
The attaohed report. and map was reviewed by the
Committee.

Recommendation:

It is recommended that the process of clearing the
underbrush along Shaughnessy Street be
disoontinued until such time as we are in the
position of being able to provide the
identified
level of service in all areas of the city
in a
planned and scheduled
manner.

CARRIED

Item No,2

Wilson Centre

Services Ooeration
The attached report was reviewed by the Committee.
—

Food

Reoommendations l

That a representative of the Food Services
Committee be invited to the next Parks
Recreation Committee meeting to present & their
comment.s regarding the operation of the

kitchen facility.

That stafi'repare a program operating plan
to be avai.lable at the next Parks
Recreation Committee Meeting.
CARRIED

/2
JUL A" I F987

1

ADJOURNMENT:

The meeting adjourned

at 4:30 p.m.

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G.R. Laking, Chaidfaan
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Larry J.A Nheeler, Secretary
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CORPORATION of the CITY OF PORT COqUITLAM
ENGINEERING DEPARTMENT
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Take Necessary Action

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TIIE CORPORATION OF THE CITY OF PORT COOOITLAM

1987 07 20

Parks A Recreation Committee
Larry J. wheeler, Acting Parks A Recration

MEMORANDUM TOI

MEMORANDUM FROM

Director

Requested Underbrush Clearing at Shaughnessy
(Old Municipal Dump Area

SUBJECT:

Purcose/Problem!
As requested, the Parks Department started clearing at the above
As a result, an
noted location across from 3474 Shaughnessy.clearing
and we are
further
for
in
come
has
additional request
concerned that additional requests will come in if the process is

continued.

Historv/Backaround!
across
Alderman Wright requested that we clear h underbrush
and
cooperation
public
of
the
spirit
from 3474 Shaughnessy. Xn
accommodated
we
service,
excellent
an
provide
effort
to
in an
that this move may have been
it appears
this request. Rowever,that
now requesting a similar
are
others
in
precedent setting,
level of service.

Alternatives:
Four alternati es are avs, 1.s?le for consideration:

1.

3.

in areas
Discontinue the process cf clearing underbrush
where the work was not budgeted to be dcne in 1987.
Budget for the clearing of all underbrush in this and other
areas deemed desirable in 1988.
Continue the practice of sporadic clearing or public

request.

Clear all of the underbrush along Shaughnessy between
Centennial and Salisbury.

JUL 2 I 1987

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CITY OF PORT COQOITLRM
THE CORPORRTIOII OF THE

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approximately 8207. 59
lotstransportation
n
of indivi.dual
o
and su p erSporadic clearing equipment
n an
area would
lus the cost of o f c 1 ear i rental,
whole
underbrush in the
rental,
vision. The cost 000 p lusng 0he
equipment
cost of
,
be approximately S3 supervision.
and
transportation
maney was not budgeted in 'I987
that
note
to
important
very
i.s
Tt
to maintain this standard of service.
Cit zen/Publ

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received
of this nature is well pro
blame can
Responding t
Howevex,
service.
receiving the
at
practice by th ose
y ear end
.expenditures
are budget ovex
i.n
be encounter ed if there
epancy
disci
a
of
blic perceptiondifferent area of thee the
th
ccit y.
or if'here
level of sex" vice being provided in

1'emand

Othexx

Committee's wish to
problem, it is the that
er reviewing this
x. a' fter
a the P roblem be
then it is suggestedto establ
f 1 this request
i s h a source of
referred to the Administration Committee

funding.

Conalusionx

be cleared along
that the underb rush
Alderman J/Jright requested3474
ax ently as a
A
pp
Shaughnessy.
Sh ai' hnessy across from
reauest
s has been
reau
a further
this request,,requests.
the
result of fulfilling
Although
otential for more

'th

onsive
ioipal
Also of
levels of service.
incox sistent
the
'
fo
f rom the perceived
not planned that inshould
ac that this work was
concern i s th e fact
~ected
e
su
sugges
result, it iss
1987 budget process. As aa request be direected to the Administraundertaken,
be
thi s work
tion Committee to identify a funding source.

r

apprec:iate(s)
( ) a res p
receiving the service
it'zen(s) gavernment,
ex citizens may result
some concern from o ther

izen s
c
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THE CORPORRTIOH OF THE CITY OF PORT CO!IOITLRIH

Recommendationr
Zt 's recommended that the
of clearing the underbrush
along Shaughnessy Street be process
discontinued
until such time as we
are in the position oi'eing able to provide
the identified level
of service in all areas of the city in a planned
and scheduled

manner .

Larry J. Wheeler,
Acting Parks A Recreation Director .
L JW/bh

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JUL 21587

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T COQUITLRM

rks g Recreation Committee

rry J. Wheeler, Acting Parks A Recreation

reotor

Ison Centre

—

Food

Services Operation

Wilson Centre expansi.on nears completion
to operationalising the facility. The
rn is the operation of the
kitchen

the expanded Wilson Centre facility

facility.

Money for the furnishing of
raised by the seniors
themselves through
S .rvices Committee.
In
a letter to the
7, the Food Services Committee expressed
a part-time food services person
hired
well managed and economical
operation.
s have eventuallZ

this

route and
upply costs have been recovered
through
gone

nths, we have had the opportunity to view
senior centres and have been able to
ives.

2.

Hire a part-time food services worker
Obtai n the services of a volunteer food services

worker.

agency, i.e.
Request existing staff to coordinate membership

in providing

Facilitate a contract or lease arrangement with an outside

a

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part-time food service.

THE CORPORATION OF THE C/TY OF PORT COOUITLAM

Financial Imolications:
At the current time, without
program being established, financial implicationstheof operating
the four alternatives are
difficult to determine. It is safe to presume that hiring a food
servi.ces worker will increase our costs but that
should be
some cost saving resulting from the more efficientthere
purchase
and
use of goods.
Citizen/Public Relations Involvement/Imolications:
It is anticipated that the
are most interested in "value
for money". As long as we citizens
are able to provdie some services in
the most efficient manner, then the average citizen will be
satisfied.
Wilson Centre membership will be much more difficult to
Some members want a full kitchen service, while others
want just a limited
The

satisfy.

service.

Other

major point of consideration
the alternatives
is that we start small and slowly.whenAt reviewing
the
present
time, a
program for the kitchen facility has not been established,
are we sure what the reaction will be to food services in nor
general.
All of the senior centres reviewed to date have undergone some
sort of development cr growth,
regard to their level of
service. It is anticipated thatwith
this
is desirable'nd healthy,
allowing the organization to move in the
of greatest
demand. This also allows the organizationdirection
the
opportunity
develop procedures, to learn about the equipment, to review toin
detail various opez sting methods, etc. The Food Services
Committee has also requested a meeting with
the Parks A Recreation Committee to discuss the food services operation.
The

C on c 1

u sion

."

completion of the expanded
Centre nears, our planning
turns to operationalizing the Wilson
facility'nd,
in particular, the
kitchen facility. Although there sre a variety
of operating
alternatives, only one sakes real sense at the current
paint of
time in our development of the operating program.
As

THE CORPORATION OF THE CiTY OF PORT COQVIYLRM

Administratively, the most feasible alternative is to have the
existing staff coordinate the membership in providing a part-time
food service. Prior to making a decision on this matter, it is
suggested we receive the comments fr om the Food Services

Committee.
Recommendationsr
'I.

That a representative of the Food Services Committee be
invited to the next Parks A Recreation Committee
to
present their comments regarding the operation of meeting
the

kitchen facility.
2.

That staff prepare a program operating plan.

Larry J. Wheeler,
Acting Parks Recreation Director.
Ik

L JW/bII

JUL p t t987