c)

e)

He contends the waU~ay is well used and therefore the
City has a responsibility to re-build his fence.
Claims that children come down the pathway and kick the
fence.
Children are going through broken areas of his fence and
cutting across his lawn.

It was pointed out to Mr. Cummings that the City is not in the
business of re-building horn .owner's fences.

Both Alderman Laking ruad Alderman Ciates thanked him for his
presentation and indicated that the committee would review his
presentation and that the Parks & Recreation Director would get
back to him with a decision.

ate letter be sent to Mr. Cummings indicating
d not repair his fence.

-2
Item No. 2

Special Occasion Licenses

The report from the Recreation Manager was reviewed.
Reconunendations:
1.

2.

That the recommendations for special occasion licenses as
outlined in the Recreation Manager's report be approved.
That a report be fortvarded to Council.

Carried

ItemNo 3
The Committee reviewed the report from the Parks
Superintendent.
Recommendationst

That the fencing for McLean Park as outlined in the
diagram be sent out to tender.
When the tender has been completed that a
recommendation be taken to Council for approval to do
fencing.
Carried

Itusn No. 4

Terty Fox Secondary have requested free use of the arena for
their "dry" graduation dance. Attached is the letter from the
school.

IIncn~endation:
That a recommendation be taken to Comnuttee of Council to
approve the free use of the arena for the graduation.
Carried

Item No. 5

Park Valuable

Rep~

The report from the Parks & Recreation Director was reviewed
by Conunittee.
Recommens4gton:

That the report be forwarded to Council for approval.

Carried

Item No. 6

PoCo Saints - Request for Free Use of

~

Room

The report from the Recreation Manager was reviewed.

That the recommendation in the report be approved.

~13PgVf E~T;
The meeting adjourned at 6:00 p.m.

Carried

THE CORPORATION OF THE
CATTY OF PORT COQUZTLAM
MEMORANDUM

Nay

9, 1990

Taylor, Parks and Recreation Director

TO:

K. Janus

FROM:

Larry J. Wheeler, Recreation Manager

SUBJECT:

Additional Date

—

Special Occasion License Request

Recommendation

that the 'ollowing special occasion license request
It is recommended
"beez garden" for an additional day (May 21) during the
to hold a
Royal City League Ball Tournament (Nay 19-21) be approved,
conditional on the request being granted R.C.N.P. clearance.

Purpose/Problem:
and a
The purpose of this report is to provide information
Recreation
and
Parks
the
recommendation for consideration by
City League for
Committee regarding a request received from the Royal
in the
included
not
was
that
a beer garden on an additional date,
original report (04/23/90)
History/Background
report was prepare d. on
request was overlooked when the original
Thi
for beer gardens
League
City
Royal
the
submitted
by
Thc requestod
been approved
already
the other two days of the May long weekend have
by City Council.
~

»

Conclusion/Summary:
on all three
The Royal City League would like to hold a beer garden
The
weekend.
long
the
May
held
on
days of their tournament being
report.
third day (Nay 21, 1990) was overlooked in the original

LJW/pg
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0- ]ggp

THE CORPORATION OF THE CITY OF PORT COQOITIAM

To: Janna Taylor,
Fran:
Re: Estimate fencing

P & R Director

Bram Hoogendoorn Pks

Date

and security gates Nc Lean Pk

: May 7 1990
i

.

i

i

As requested a pace quotation on fence and gates on grandstand at Hci.ean.

I

All heights are simular as existing fencing,

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'71

School clatrlct tto. 43 Icoquitlamt

TERRY FOX SENIOR SECONDARY SCHOOL
GRADES 11 8 12
3550 Wetgngton Street,
Port Coquisam, B.C.

vsa 3Y5

Phone 941-5401

April 11, 1990

Mrs.. Taylor
oCo Recreation Centre

2150 Wilson Avenue
Port Coquitlam, B.C.

D

'rs.

0-c&

aylotn

The following information outlines a project we are initiating at Terry Fon Senior
Secondary. We are working with the R C lttrLP, and I C33C. to start a traditiott of
Alcohol /Drug
Free Grad activities in School Disuict ¹lt3. The communities of Maple
North
Ridge,
Vancouver
and Langley have accomphshed this.

~~
~.
I

The planned date is Satuniay,
Since this is the 61st activity of this kind for our
three senior high schools, we ate hoping for as much connnunity support as we can
(The
facilities for Dry-Grad functions were given at no charge in the other municipalities get.
and
we
are
hoping that we could obudn the use of the Port Coquitlam Arena with the fees wal YetL
Clean up of course would be guaranteed).
Since this event will set an important precedent for future Graduation celebrations ln
Disuict ¹43, we hope you will give this serious consideration.

Sincerely Yours

Ms. Helen Florko

HF/sp

W. George Buckler

Pnnapal

-5O. Oerpak

Vice-Pnncipaf

nr'eter

(coun stdrygrad)

L. Napper
Vice.Pnnapal

N/I'I

9- i990

THE CORPORATION OF THE
CITY OF PORT COQUITLAM

REPORT TO COUNCIL

May 9, 1990
TO:

B.R. Kirk, City Administrator

FROM:

K.

Janus Taylor, Parks 4 Recreation Director
Replacement of Truck No. 1212
(Parks & Reczeation Committee Meeting May 9, 1990)

SUBJECT:

Recoammndation
%.

a

1.

That the City purchase a one ton crew cab and chassis from
Dominion Vancouver Motors Ltd. for a total price of
919,134.94

2.

That the City purchase one Dump Body from DEL Equipment
Ltd. for a total price of 97,642.60

3.

That the money for these purchases be taken from the Parks
Equipment Replacement. Reserve.

Background of Proposed Purchase of Vehicle

Truck No. 1212, was a 1980 one ton crew can with a dump f:ody. It was
condemned by the City mechanic and has been auctioned off. The City
received 95,000 which will be placed in the Parks Equipment Reserve
Fund.

This particular vehicle is slated for replacement this year out of
the Park Equipment Reserve Fund. presently a vehicle is being rented
while tenders were called.

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Bna1ysis of Proposed Purchase of Vehicle

a)

One

ton truck and russia

Tender specifications were prepared by the
City mechanic for a
one ton truck and chassis with a heavy
duty
Ten companies bid on the tender. Dominion spring package.
Vancouver Motors was
the low bid that met the various tender
specifications at a

cost of $ 19,134.94
b)

Dump Body

Tender specifications were prepared by the
City mechanic for a
body. Bids were sent out to
companies and only one
bid was received from Del Equipmentfour
Ltd. at a cost of.
$ 7,64?.60.
The Dump Body from Del Equipment Ltd. does meet
all
the required
dump

specifications.

The City Purchasing Manager has recommended
that we purchase the
various items from Dominion Vancouver
Motors Ltd. and

Del Equipment

Ltd.

There are sufficient funds
available in the Parks

Equipment Reserve Fund.

c tot

Jim Maitland

City Treasurer

KJT/pg

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THE CORPORATION OF THE
CITY OP PORT COQUITLAM
MEMORANDUM

May

9, 1990
Jaune Taylor, Parks 6 Recreation Director

TO:

K.

FROM:

Larry J. Wheeler, Recreation Manager

SUBJECT:

PoCo

Saints

—

Request for Free Use of Nabbett Room

Recommendation:

It is zecommended that the Parks and Recreation Committee deny the
request recei; d from the PoCo Saints Lacrosse Association for free
use of the Mabbett Room, snd

(a subsidized
That we offer to rent them the facility at our RBR rate admission
foz
rate resezved for non-profit organizations not chazging

entrance to their dance.)
Purpose/Problem:
To provide information and a recommendation for consideration by the
received from the
parks and Recreation Committee regarding a zequest
useR of the
"free
the
regarding
Association
PoCo Saints Lacrosse
Mabbett Room ou June 16, 1990 for a hospitality room and dance.
History/Background:
PoCo Saints
In recent years, the poCo Saints have annually held abeen
held in
versus ex-PoCo Saints lacrosse game. This game has provided
at Rno
are
tickets
'Kids
which
Night'n
conjunction with
charge" to approximately 1,000 kids. The purpose of the event is to
promote an interest in PoCo Saints lacrosse.

tQY 9- 18R~

Rmgw'%j 5

'll"I(

During the game, a hospitality room is provided in the Mabbett Room.
Af tez the game, an adults dance is held in the Mabbett Room. No

admission is charged for admittance to the dance.
available for sale at the dance.

Refreshments are

Alteznatives:
There are several alternatives available for consideration:
Approve the PoCo Saints Lacrosse Association's request foz
"free use" of the Mabbett Room.
2)
Deny the PoCo Saints Lacrosse Association's request for
"free use" of the Mabbett Room, but offer them use at a
reduced rate.

Discussion/Justification:
Saints Junior "B" Lacrosse Team received "free use" of the
Mabbett Room last year for this event. This decision was questioned
by a number of other organizations. Continuation of this practise
would likely result in many other organizations requesting and
expecting the same treatment.
Waiving the rental fees, as zequested, would result in a possible
loss of revenue of approximately $ 225.00. As well, we would be
absorbing all costs related to operating and cleaning the facility
Other activities of the PoCo Saints Lacrosse Association are
supported by the City with subsidized facility rental fees.
The Parks and Recreation Committee has been working diligently to
decrease the department's reliance on the tax base. The first step
in successfully meeting this ob]ective is to limit the number of
"free use" opportunities. The next step will include a ma]oz
restructuring of our fees and charges policy.
The PoCo

Conclusion/Summary:

lhe PoCo Saints Lacrosse Association have requested "free use" of the
Mabbett Room for a dance and hospitality room. The Parks and
Recreation Committee has been working diligently over the last year
or so to limit the number of free use opportunities in an ef fort to
make our limited zesources go further and to reduce reliance on the
tax base.

Larry 5. Wheeler
L JW/pg

POCO SAIJIT '

ac

LXCBOSSK ASSOCICkTI OR,

v gp

c/o 3513-Stevenson St.,
B.C.,
Pox.t Coquitlas
V3 B-4R5

hpril 27 1990.

'c

Bayer Len Traoouiay,
The Corpoxation of the City of Port Coquitl.sn,
City Ball,
22/2 EcCkilister Sve. c
Port Coquitlas, B.C.,
V3 C

2Ckg

Bear Rayor lraboulccyc

ckssociation, which this
loco Saint 's Lacrosse Junior
tean, is enquiring
and
of e Senior
year'onsists changes
have bees sade or are contesp sted
whether any
hospitality roon
the Habbett Boon as a ouree
re ardin the use of organizations,
ives at no
as
such
f or non-profit sating
r barge.
on holding a POCO
Our organisation plans once again
Junee 16 1990
Saturday
on
Saints gase
Saint versus En-POCO
Rights'.
'Kids
in conj unrtion with
one
'Kids Rights'his year,
will be holding two
bke
Senior
night
on June 16 and the other on a regular kkonday
The

gene.

Our

association

holds

the

'Kids

Rights'n

This coupany supplies progress
we

conjunction with Tennj.s Presa
free. In return,
are given away receives
f or our hose genes, which
700 tichets
'
association
ld th 'Xkds Rights Our
on these nigh
for free adsission
Iron Tannic Press Health
etc., and
\ Share, Special Schools oco
con t ac t Tb e kfental
ganisations,
ox
these
to
distribute tichets
es players fasilies. Tannic Press
well
Lacrosse, as
distributes another 300 by nail.
Press who distributes
d Clown is supplied by Tennis
and
the childxen 12 good
to
lobby
areas
toys gases, etc., in the
of
be
to
these toys
uncker. In the psst we have found clown
would be giving out
Ibe
junkc..
not
definitly
quality
nights. kke also have entertainnent between
toys ou both Lacrosse
or kkini Tyhes.
periods Ladies
~

-10-

Alf

iI'Il j'XIII

ih; im
~lmi i
Nwwwc Al

I

o Ir

does
these dssociation
n i g ht s, we axeno . nake very such noney
on
sa king fo the use
as a hospitalit ee o charke, for the
of
th
s
x'ooa!
ill b
the
h
to tt d after
th

sdniasions
L

1

realize there will bee a

noae cost rekardink

Yhsaklnk
Yours Truly

:~'t.x,~

t.'m
Barbaz a Ringroaeo
+

t

Sec. Yx eas.

the use

yon

inn advance for your
onr kind consideration
se accept
our invitation
to loin us.

4'~

464-3090

ccxPsrka and Recreation
Rr. Z. Gates

v'c:dldernsn

-lltgY 9- I990