CORPORATION OF TIIE CITT OF PORT COQUITLAH

PARES A RECREATION CONHITTEE

of the Parks 6 Recreatior Committee was held in the
Committee Fxoom at City I?all on Tu 'sday, February 28th at 3:A5 p.m.

A meeting

In attendance were Alderman John 'Ceryluk and Alderr an George Laking.
Also in attendance was I'. Jannu Taylor, Parks 6 Recreation Director.

Item No,l

Civic Recor.ni cion

—

Girls Under 18 Soccer Teallr

The committee reviewed the Pecreation Nanager's

report

Recommendation:
To approve

that civic recognition be given to the

girls under 18 soccer team.
Item No. 2

Carried

8'i.imiau Sawmill
The cor;mittee reviewed the attached report: from the

Planning Director.
Recommendationr

The committee supported the Planni.ng Director's

report; with the correction tha'he "top soil" not

be placed onto the dyke.

Item No. 3

Carried

P.C.A.A.A. — Reouest to iiaive Fac" itv Rental Charr.es
The committee reviewed the Recreation Nanafer's

report. Committee members upport the concept of
charging f'r facilities; however they were somewhat
hesitant at this time to support the recommendation
outlined in the Recreation ifanager's report. It was

felt that the issue needed to be discussed with the
President of P.C.A.A.A. first prior to a decision
besng made.

Recommendation:

That Rob Sutter be invited to the next Parks &
Pecreation Committee meeting.
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Item Mo. 4

~Lei h

Rlementazv — Plavnround Ec ioment

The coen&ittee members wanted to meet with Trustee
Mestrand and Gordon prior to any meeting with the
parent's group from Leigh Ziementary.

Recommendation:
That school trustee Uestrsnd & Gordon 'be invited to
the next Parks & Peczeation Committee meeting.
Carried

Item jlo. 5

Marian Kroeker Park — Pathl&av

The conunittee reviewed the proposed walkway from
Yarmouth — south to Ifarian Kroek.r Park. It was
agreed that the pathway should bu g..avel and that
the homeowners would be responsille for the fencing

along their own property lines.
Recommendation:

That a gravel pathway be construct. d south of
Ysrmouth as an access to iiarian Kr&ekez Park.

Carried

AOJOURNMENT&

The meeting

J/Jggkdryluk

&

adjourned at 5:00 p.m.

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F THE CITY Ur PORT COQUITLAM

:!PS!G

IGSS G"

a Ta; lor

Recreation Director

J. l 1&ee le r
ation '.!anager
e o„nition-Girls Under 18 Soccer Toaz

on

wended t!nat the resident members of the Port Coquitlam
listed on the attached
r Cirls Under 18 Chalapionship Tean success
at the 1888
opnized by City Council for their

Championships.

bleu:
and
e of this report is to provide infoznation to the Parks
Port
the
Committee re arding the success enjoyed by
Iinor Soccer. Girls Under 18 Team (" The Stinger" ) at the

ncial Championships.
Justification:

oquitlan i!inor Soccer Girls Under 18 Team, "The Stingezs"
last July. !!embers of
izst in the Provincial Championships
for
re outlined on the attached list. It is appropriate
Recognition
Civic
nith
athletes
il to recognize these youn
elusion

quitlau !!incr Soccer Girls Under 18 Tean, "The Stingers ",
t in the Provincial Chanpionship,

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Athletic AssociatiorJ

PORT COQUITLAM,

B.C. V3C 3V5

lc89

Tne pert Coe:uit'am

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2258 Le'gh Sauare
Fort Cocuitlam
E.C.

ar Larry lheeler:The Fort Co «e ui'tlam

Girls under 18 in Jul
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eeiinor soccor tea

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y 1,88
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cia playoffs.
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please advise vi'o.
vi en they should
appear at Council .

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Fort Coquttlam i'.inc

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The Fort Coauitlam "Stingers"

"zco-

under 18 girls soc "er te "m

in July 19SB»ron the Frovinc'al
Gold Niedal in th
Flayoffs

crovin-i "1

The team memher s »ere:—

Yrichelle Biatecki

Jaida Bdararcs
Christina Nil ok ov i ch

Darleen Fallis
Tars IIori
Bev Boileau
Laurel iriorgan
Kathi iriartin
Nadia Della-Karma
Leanna Oste.
Sherry Larson
Carla biitchelson
Tami Larson

Dare SimFson

Anny Boy

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~

THE CORPORATION
THE
ClTY OF PORT COQU . LAM
~5E ORAND~M

TO:

JMs. K. Janna Taylor

February 24, 1989

Director of Parks and Recreation

FROM: Mr. W. Bmwn
Director of Platuthtg
RE:

Shimizu Sawmill
Dike hnprovements

Attached is a copy of a report heing submitted to the Planning Committee for their review and
recommendation to Council In Cotmnittee. You might wish to present this report to the Parks
and Recreation Cottunittee for their consideration.
A" you recall part of the Shunizu Sawmill rezoning appiication review is how they intend to
acconunodate pedestrian traffic along the Pitt River Dike.

The firm is requesting approval of the proposed public amenity improvements in advance of
th jr rezoning application being given final approvaL This approval is being requested to permit
them to move the top soil for landscaping onto the dike as part of their site clearing and
pfeloa&lulg.

W. Brown

WB/sm

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THE CORPORATION, THE
CITY OF PORT CCX7UITLAM
MEMORANDUM
DATE: February 24, 1989

Planning Committee

TO:

FROM: Mr. W. Brown
Director of Planning

Shimizu Sawmill
Dike hnprovements

RE

,I

RECQIvtMENDATIOlq:

That the attached letter of understanding of work to be done by Shimizu Sawmill and the
City of Port Coquitlam for landscaping and pedestrian walkway improvements along the
Pitt River dike be approved.
!

COMMENTS:

Part of the Shimizu SawmIU rezoning application review is how they intend to accommodate
pedestrian traffic along the Pitt River Dike. A series of improvements have been identified by
City staff and the applicant's architects.

The firm is requesting approval of these improvements. This approval is being requested to
permit them to move top soil onto the dike that wiil be removed during site clearing and
preloading.

W. Brown

WB/sm
Id158FILE:004-09
FEB 28 1989

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4

2272 NIEALLIETER AVENUE
PORT COOUITLAEL 5 C.

v

TELEPHONE

c2AE

941.541 I

OUA FILE
4

February 24, 1989

Mr. F. Kamiya
Cant'afio Kamiya Architects
252 Eas't First Street
Notzh Vancouver, B.C.
V7L 1B3

Dear Frank:

'zu Sawntlll. Dike Imorovemcrtts

I

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ii'-'L:,,".; ".'.",

-,, j

This letter is to outline improvements to be made to the Pitt River Dike. If this is
acceptable to your client, it will be presented to the City Council meeting of March Igth. What
will be presented is a description of the works to be done on the dike right of way as part of the
rezoning. The report will request approval for work on clearing the side of the dike and moving
top soi] onto the dike. This is to permit your client to proceed with landscapuig and public
walkway improvements on the dike before final approval of the rezoning
A number of specific actions were proposed during the meeting of February 9th attended by
your partner Mr. Cantafio. The work included;

l. A pedestrian tunnel constructed as part of the ramp for moving logs from the river onto

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mass -f"-"::-"

2. Stairs connecting the dike road to the tunnel.

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the saiv mill property.

J

3. Wheelchair access is to be by way of the dike road. When the road is closed for log
loading, the saw mill is to permit passage within a reasonable length of time, eg 15
n 1 u1 u l 5 5.

4. Entry area contauiing the stair case is to be landscaped by the saw mill.

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5. Soil removed from the saw mill property is to be placed along the side of the dike

planting landscaping material.

underbrush
6. Preparation of the side of the dike for landscaping, including removal of
will be done as part of site preparation by the saw mill

listed above are responsibility of the saw mill and are to be done at their

4 Items one through six

expense.

7. Landscaping along the dike, except tunnel entry areas, is to be dcne by the City Parks
and Recreation D.portment over time.

.4

8. Mauttenance and legal respons.'bility for the tunnel is to be handled by the City Parks

and Recreation Department

Items seven and eight are responsibility of the City of Port Coquitlam and cre to be done at its
expense.
Two unresolved issues still to be addressed are water in the tunnel and provision for future
security lighting in the tunnel.

Owners of the saw mill will want to c'edicate a bulb at either end of the tunnel. This will
ensure the stair case is not on private land, removing liability from the company. Costs for this
subdivision are to be borne by the saw mill.
As a general practice the City requests applicant's to have their Solicitor register
agreements and covenants. This practice allows work to proceed at a faster pace than if
registration is done by the City.

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Should thc Pazks and Recreation Coeur ttee deny the P.C.A.A.A.
with our perceived
request; the P.C.A.A.A. rlill likely be frustrated
in early
forewarned
uas
P.C.A.A.A.
the
lack of support. ilorlever,

all

1988 that this pzactise wa under review. In addition,the demands on
o1 anizations have to realize that as the City grorJs,

our limited resources also increases.

l

Conclusion/Summary:

host the Queens Tea
April 19 1989, the P.C.A.A..A. would like to are
planning to hold
they
at the ililson Centre. On April 22, 1989 Room.
should
P.C,A.A.A.
Hablhett
the
the All SPorts Queen Ball in
their
at
Tea
Queens
the
Choir
regarding
Chord
contact the Silver
very earliest conve: ience.
would like the
Regarding the All Sports Queen Ball, the P.C.A,A.A.
Recreation
and
Parks
The
Yabbett Room "zental charges" 11aived.
to lilnit the
last
year
the
for
diligently
Committee has been working
limited
our
make
number of free use opportunities in an effort to
base.
tax
the
on
reliance
ouz
resources go further and to reduce
On

Director's Concurrence

!k

Larry J. !&pier

K.

Recreation h+fslnager

c.c.

—

Janna Taylor

Bev Irvine, Area Supervisor

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also scheduled the All Sports Queen Ball for
April 22, 1989 in the llabbett Room. The City has waived the "'rental
charge" foz this event in the past. However, prior to the 1988
event, the P.C.A.A.A. was notified that this practise of araiving
fees was under reviehr and mey be discontinued.
The P.C.A.A.A. has

Alternatives."

herc azc three or four alternatives available for considerationl
Approve the P.C.A.A.A.'s request foz "free use" of the
1)
Habbett Room. And, request P.C.A.A.A. to approach the Silver
Chord Choir regarding the Queen's Tea.
Deny P.C.A.A.A.'s request for "free use" of the Habbett
2)
Room. And, request P.C.A.A.A. to approach the Silver Chord
Choir regarding the Queens Tea.

0

3)

Suggest some alternatives such as a reduced rental fee for
using the Idabbett Room. And, request P.C.A.A.A. to approach
the Silver Chord Choir regarding the Queen's Tea.

4)

Approve P.C.A.A.A.'s -equest for "free use" of the Habbett
Room, but once again remind them that this is not an ongoing
annual commitment. And, request P.C.A.A.A. to approach the
Silver Chord Choir zegarding the Queens Tea.

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Discussion/Justification:

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P.C.A.A.A. has not approached the Silver Chord Choir at this point
in time regarding the Queens Tea proposed for April 19, 1989. In
additior, the Wilson Centre Auditorium is not available on Wednesday
ni hts th! s season....it could be made available on Tuesday April
10, 1989.
Ilaiving the rentrl fees for the All Sports Queen Ball, proposed for
the Rabbet t Room vdll result in a possible loss of revenue of
approximately 32'i3.00. As wella we would have to absorb all costs
related to operating and cleaning the facility. In addition, the
the objectives of the
City of port Coquirlam annually supports
P.C.A.A. with an annual grant (1988 — $ 20»400). llinoz Sport
organizations are also assisted by the City with subsidized facility

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The Parks and Peczeation Committee has been working diligently to
decrease the department's reliance on the tax base. The first step
in successfully meeting this objective was to limit the number of
iree usc opportunities. The next step includes conducting a major
zevierr of the fees and charges policy.

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THE CORPORATION OF THE CITY OF PORT CORO

'909 01 25
K. Janna Taylor, parks 6 Recreation Directoz

HEIiORAÃDLql TO!

11EHORANDUII

FROIIi

Larry J. !!heeler, Pecreation !Ianager
P.C.A.A.A. Request to 'I!aive Facility Rental Fees

SUB JECT!

Recommendation:

deny the
It is recommended that the Parks and Recreation Committee
use"

of the
request received from the P.C.A.A.A. for the "free
Mabbett Room on April 22, 1989 for the All Sports Queen Ball.

it is recommended that the P.C.A.A.A. be notified to approach
the Silver Chord Choir (contact Alete llcinnis) with zegards to the
Queens Tea proposed for April 19, 1989 in the 'I!'ilson Centre
Auditorium.
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And,

s,

Purpose/Problem:

provide information and a recommendation for consideration by the
Parks and Recreation Committee regarding a request received from the
Port Coquitlam Amateur Athletic Association for free use of the
Wilson Centre Auditorium and IIabbett Room.
To

History/Background:
P.C.A.A.A. have scheduled the Queens Tea for April 19, 1909 in
the 'I!ilson Centre Auditorium. City policy does not permit outside
organizations to book the W'ilsan Centre facility. In the past, the
Queens Tea has been hasted as a fund raiser by the Silver Chord
Choir, on behalf of the P.C.A,A.A. The Silver Chords Choir is a
program sponsored by the Parks and Recreation Department and offered
at the I!ilson Centre. Therefore, the Silver Chords Choir is able to
schedule time at the Wilson Centre and use it free of charge.

The

FEB Z8 1989