comm emmencems COUNCIL’

MEMORANDUM MAR 12 1984

TO: B. Kirk, March 8, 1984
City Administrator

FROM: FeE. Peters., P. Eng.,
City Engineer

SUBJECT: Tenders for Kingsway Bridge Construction -
Works and Services Committee, March 6th, 1984

RECOMMENDATION:

That Associated Engineering Services Ltd. be
authorized to call tenders for April 7th, 1984 for
construction of the Kingsway Bridge and approaches. ;

BACKGROUND AND COMMENTS:

in order to satisfy Fisheries requirements, ail work
withtn the river bed wil! have to take place between June Ist
and September i5th. There may however be some work that the
contractor can do in May outside the river in preparation for
the construction. tn order:to allow time to evaluate tenders
and to gtve the contractor maximum flexibility, if is necessary
to close tenders by April !7th, 1984 and therefore tenders need
to be advertised as early as March 16Th.

The design drawings and tender documents are ready In
dratt form and a copy has been left in the Council Committee
room for Council perusal.

The difficulty with an early tender, of course, Is
that the budget has not been finalized nor have we received
formal approval from the Department of Highways for cost
sharing. However, if we wait for this it wilt be too late.
The tenders are being written In such a way that the contractor
is informed that approv3! is conditional on financing and we
wil! atso have 75 days in which to award the contract, In case
there are delays In the approvals. With these safeguards it Is
considered acceptable by the Committee that Council! approval

the tendering process now.
bk

FE. Peters, Pe ENGe,~
City Engineer

FEP/sgg
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