CORPORATION OF TEE CIIT OF PORT COQUITLAN
PARKS 5 RECREATION CCMNITTEE

meeting of tbe Parks g Recreation Committee was held in the Parks g
Recreation Office on February 10, 1992 at 5pm,
A

In attendance were Alderman Mike Thompson and Alderman Michael Wright.
Also in attendance were Larry J. Wheeler , Recreation Nanager/Deputy Director,
and K. Ianna Taylor, Parks 6, 'Recreation Director.

Item No.

Reeve Street Park — Portable Trailer
The Parks 6 Recreation Director reported that the cost of
purchasing a portable trailer would be 422,000 and
installation as outlined in the report from the Parks
Superintendent. The Committee discussed the pros and cons of
such a purchase.

Recommendation

That the matter of the purchase of a pcrtable trailer for

Reeve Street Park not be pursued any further.

Carried
Item No. 2

Roof Tender
The Committee reviewed the report from the Recreation
Manager/Deputy Director.

Recommend~ti n

1)

That the recommendation in the report be taken to Council

for approval.

Carried
2)

That the City Treasurer be contacted to see if there are
any reserves for pay for the over-run.

Carried
Item No. 3

Plaque in Memory of Missing Children
The Committee discussed the attached memorandum from the City

Clerk.

Recommendation

That a bronze plaque for missing children be placed in Granny
Smith Park.

Carried

FEB &0 1992

Item No. 4

Twilight Parade
Committee reviewed the information about the twilight parade

for Burnaby's Centennial.
~Rc~mm ncCn takin

That we not enter the parade in Burnaby.

Item Mo. 5

O.A.P.O.
The Committee reviewed the report from the Recreation
Nanager/Deputy Director.

Raogmmendation

That the President and two other people from the O.A.P.O. will
be invited to a meeting with the Parks & Recreation Committee.

Item No. 6

Judo"s Proposal to Purchase a Portable Free Exercise 6,

Tumbling Floor

The Committee reviewed the report from the Recreation
Nanager/Deputy Director.

Re~:, n~ti n
infctm the Judo Club that we have no objections to this
purchas:", however, they should be aware that they may have to
move in the future.
To

Item No. I

Assistance with Lighting for Ringette Nationale
The report from the Recreation Nanager/Deputy Director was

reviewed.

Recommendation

That the reccmmendation contained in the report be approved.

Carried

FEB 10 1993

Item Mo. 8

Platform in the
Proposal to Construct a Camera and Announcer's
Hew Arena
Director was
The report from the Recreation Manager/Deputy
discussed by the Committee.

~Rmman~t~n
That Owen Jackson be given the go ahead once
approval from CUPE 498,

we have

received

ADJOURNMENT

The meeting adjourn .d at 7:15pm.

M.

Thompson, Chazrmsn

gw Janna Tay or, Secretary

FEB 1 0 LOgg

CITY OF PORT COQUITLAM
2580 SHAUGHNESSY STREET, PORT COQUITLAM V3C 2A8

To

:

(504) 841-5411

Janna Taylor, Parks and Recreation Director

From: Bram Hocgendoorn, Parks
Cost of change rooms and washrocms facilities.
Date: February the 10th 1992

Re:

The cost of purchasing 2 units, will be

$

22.000, if they were

to be built custcm designed for us.
One unit will hold 2 changerooms and the other
2 washrooms,
and are squired to handle handicapped people.
The are sanetimes also units for sale

, 2 nd hand, which are suitablI
for our application, which were for instance on the
Ferry terminal
at Tsawassen.

FEB

10 i99c-

THE CORP(BUlTICB( OF THE
CITY OF PORT COOOITXJ)36

January 20, 1992
K.

Janna Taylor, Parks $ Recreation Director

Bram Hoogendoorn,

Parks Superintendent Director

Estimate for Temporary Washroom at Reeves Park

SUBJECT:

The temporary washroom facility would be placed in the parking lot at
Reeves Park at the end of Kelly Avenue, (park side).

lt will consist of two units. The first unit would contain two
dressing rooms with separate outside doors and the second unit would
have two wneelchair accessible washrooms one for males and one for
females.

The lease price is based upon a two or more year lease.
The tra'ler lease would be $ 600.00 per month

Estimated hydro cost is $ 150.00 per month.
The one time set up costs would be:

Delivery of units, set up, shoring and skirting
Building of wheelchair ramp, Trades C ew
Se~er connection (from across Reeves Park
Repair to asphalt pavement on Reeve. Park on cut
Water (1 1/2 inch connection
Plumber (hook up toilets and sinks
Electricity (based on 300 ft, 2 poles)

$ 2,500.

650.

3,432.
458.

2.190.
600.

Total Installation Costs

11, 155

Yearly lease 6 est. hydro cost
Yearly est. maintenance cost

$ 9,000

2,927 (based

on 2 hrs weekly

Bram Hoogendoorn

BH/pg

!

THE CORPORATION OF THE

CITY OF PORT COOUITLAM
MEMORANDUM

February 4, 1992
Janna Taylor, Parks & Recreation Director

TO:

K.

FROM:

Larry J. Nheeler, Recreation Manager/Deputy Director

SUBJECT:

Roof Tender — New Arena

Reconenendations

It is recommended that the tender for reroof1ng the new

arena, at the Port Coqu1tlam Recreat1on Center, be awarded
to Continental Roofing in the amount of $ 106,859.83
(including G.S.T.) for the applicat1on of a 4 ply Type IV
glass ply sheet asphalt and gravel over 1nsulatlon membrane.
Purpose/Problem:
purpose of inis report is to provide informat1on and a
recommendation regarding the awarding of the tender to reroof the new
arena at the Port Coquitlam Recreat1on Centre.
The

Background Informat1on:
This recommendation 1s consistent with that proposed by Adkins
Consultant Serv1ces Ltd. who were h1red to draft specificat1ons,
review the bids and prov1de a recommendation on which bid provides
the greatest value. The bid document provided for four different
alternat1ves, each of wh1ch were sl1ghtly different in the
quality/warranty of the fin1shed product. Our consultant suggests
that option three appears to provide us with the best value for our
dollar. Prices 1nclude 1nspection services to be provided by„Adit.qs;,
Consultant Services Ltd.

'

'

'iiVi

'cl1-jul 2

FEB $ 0 1992

ran into one problem with this bid process and it was
the same one
ran into the first time we tendered this project
in
1991.
One
company came ln with a proposal that was substantfal'ly
lower
than
the
rest but did not meet specif1cat1ons. They brought in their
experts
to try and convince us that their products
as good as the
others, only at lesser cost. However, our were
consultant confirmed that
these products do not meet the speciflcatlons
had not been
pre-approved for inclusion ln the bid process. andThis
company is not a
member of the Roofing Association of British
Columbia and therefore
is not able to provide their warranty.
We

we

similar situation happened ln 1991 when we tendered this
project.
specifications were drawn up
staff
bids received based
ase on
th ese specificat1ons. A number ofby roofers and
had questions regard1ng
the specifications and there were only a few
because companies
submitting bids were not being required to be bids
members of the Roofing
Association of British Columbia. Once the
were opened,
one company came in and 1ndicated that they quotations
had a better product for
less money with better "R" value. This meeting
clarified fn my mind
the need to have an expert preparing and reviewing
bid
documents. It also ra1sed the question of why were these
the issue of insulation on the roof to increase our we not addressing
energy sav1ngs
and improve our abfl1ty to hold fce ln the summer
months.
Ice is
typically installed 1n the new arena first, dur1ng the summer
A

The

months.

As a

result, we cancelled the tenders for resurfacing part of Hyde

Creek and the new arena.

We decided that we
concentrate on our
biggest roofing problem, which was at the new would
arena.
met wfth the
consultant who recommended that we should be removing We
the existing
roof to ensure we have no structural problems
then laying the new
roof. This w1l'1 limit any problems to the one &.nd
contractor
and will
allow us to increase our "R" value from approximately
5 to
approximately 15. It also w111 ensure that we are staying
well
within our load capacities.

Financial Implications:

total of $ 92,500 was approved in 1991
upgrade part of the
roofing at Hyde Creek and the roof on theto new
at the Port
Coquitlam Recreation Centre. The decision was arena
with the Parks and Recreatfon Committee that we made in consultation
focus our
energies on the roof causing us the most problemsshould
(new
arena)
and
make sure we are able to do a good job.
These monies have been
carried forward tc 1992.
A

FEB 1D 1992

5)

Conclusion/Summary:
want to make sure that when reroot1ng our fac111ties, we are
receiv1ng good value for our investment. By working w1th
organizations reg1stered w1th R.F.A.B.C. we will obta1n additional
warranty. By removing the existing roof we are able to increase the
value on the roof and limit any problems w might have in the
future to one contractor.
Ne

'"

LJW/pQ
F11e No: 903.1

FEB 10 1993

WAXED

A&KINS C:(CONSULTANT SERVICES LYING

1256 DERWENT CRESCENT, NORTH VANCOUVER, B.C. V7R IY1
TEL: (604) 985-5225 FAX: (604) 965-1354

December 30, 1991
The Corporation of the City of Port Coquitlam
Parks & Recreation Department

2253 Leigh Square

Port Coquitlam, 8. C. V3C 388
Attention: Mr. Larry Wheeler, Recreation Mana~sr
Dear Sire:

Further to our discussion af December 24, 1991 regarding
the tends~a submitted for che rerocfing of the above mentioned
building, we wish to make the following comments.

It is our opinion that che tender submitted by
Continent.al Roofing in che amount of $ 106,859.83 including G.S.T.
for the application of a 4 ply Type IV glass ply sheet asphalt
and gravel over insulat'ion membrane should be accepted far this

work.

It is our opinion that the Type IV glass membrane system
under Section 2.3.3 is betcer suited than che 4 ply No. 15 asphalt
felt (Section 2.3.1) far applica ion on this particular project.
Maes Roofi.ng Ltd. did not submit a cender for Section
2.3.3 Type IV glass ply membrane system and cherefore was nat
considered.

Southern Roofing & Sheet Metal Ltd. did not submit a

quotation based on che original tenders. It should be pointed out
they did submit alternacive systems. They did noc have prior
approval far these systems and they were not considered on the
following basis.
Systems 1 and 3 did not remove che existing roofing
systems and Syscem 2 did not include a full vapour barrier
mechanically actached to the deck.

THE CORPORATION OP THE
CITY OF PORT COOUITLAM

January 21st, 1992
TO:

K.J. Taylor
Parks and Recreation Director

FROM:

R.A. Freeman
City Clerk
Deputy Administrator

Re:

a

cc Alderman M.A. Thompson
Alderman M.R. Wright

Plaque in Memory of Missing Ch5.1dren.

Pleased be advised that when the above noted sub]ect was placed before
regular Council meeting held on January 20th, 1992 Council passed the

f ollowing resolution:
"That the letter

and request for a plaque in memory of missing
children from Sharon LeClair, President, Canadian Search Centre for Missing
Children, dated January 10th, 1992 be referred to the Parks and Recreation
Committee to consider a proposal of placing a plaque in a park within the

City."

R.A. Freeman

City Clerk

Deputy Administrator

FEB

to IBM

82W7-1992 14& 28

984 944 9482

POCO AONIN CLERK

P. 82

CU
Deus, B.C., Ca&&ada V4C 6VS
'J2ici&hcac. (604) 572-ml

Fsx. (604) 572 2436

FOR Mlsnlua Cnii.ORRR

Nancani Crisis Lite.'

80046)-2345

Mayor /en Traboutay&
PORT CDQUETE42 M
2$84) Shnughnessy Street
Port Cequillsrm, B.C. 2&SC 2A8

Dear Mayor Trabouh0&&
Dn May 2$ 2992& tt /s INTERNATIONAL 1SE& SING CHKDREN S DAT& «stsibllslied
May 2$ /99/ by the
MESSING CEEELQREN'S /VET)VORE/hosed ln Montreal, gushes. The Canadian Search Centre, For
Missing
Cht/dree ls promoting this dpi Caruido wide and wishes to receive of/tete/ recognition fioui your oNce.
&

The Canadian Search Ca ntr. Por M/sung Children'I goat, h io estab,'ish a "GARDEN OF HOPE" in the
garden surrounding the Victoria Parlkunent Building and Mluntctpo/ grounds in each comniuntty of Brgish
Columbia By cresting a Prov!nce wide "GARDEN OF /&I)PE" using Forget-Me-Nots s&ui a memorial
p/aque de&heated to ths miimoiy of ai/ iuissing children in the Provlncc of Briqgish Columbia anu'lie World,
we hops to maintain pubBc awareness lo thc susie'roblem cf missing children. The Canadian
Search
Centre would /the lo ensure lhoi our missing children are not forgoges ond the search wtg cont/nue.
We aru pleased to announce thai we have the co-operation of the foBowing murdcipnN/es,

Surrey, Burnaby,
The municipality of SI/RREF is providing t/&air own p/aqus, we woidd
appreciate your municipality supplying a plaque io be placed in the garden space eiloted for ths memory
of

A iunore, Port Moody and Coquhlam.

Missing Children.

I /ook forward to hearing free& you at your em/test converdsnce and sppreclate yrur arigclpsted support.

/f you mquire any further information, please do noi hesilats to give ms e celt @$ 12-8$0/.
We respecgdly request your thoughts and input regarding ihr»GARD//N OF HOPE"

Sincerely,

82-87-1992 14: 21

684 944 6482

POCO 4ONIN CLERK

P. 83

DAY - 'THE MISS XNG CHILDREN'
MXSSI'NG CHXLDREN'
OF HOPE IN THE WORLD
GARDEN
FIRST
NETWORK CANADA PLANTS THE
The Missing Children'9 Network Canada
MONTEAL, May 25 /CNW/

INTERNATXONAL

will
front
in
planting
children'9
Day
by
underline 1nternational Missxng
of its offices the first Garden in the w~adicated t~BA54
5LB5~1mitsd chi 1 dry
0F HDP5I" will be filled with thousands of "FDRGETThs
missing from
BI~QE,'L, 1'epressnting all ths thousands of children
around the globe, It. is a symbolic gesture to assure that missing
children will never be forgotten.
Network, founded in 1985, is a
Ths Missiny Children'
assists paxentz in the search for
that
humanitarian oryanization
and runaways, xn 6 years, the organization
their mi.using children in
ths xsturn of nearly 80 missing children
has bean instrumental
to their searching parents and responded to thousands of requests
for information and assistance. the MiSSing Children'9 NetwOxk,
On Rmy 31. the f'Oundera Of
thanks to
xssrcslm Lamarce and susan Armstrong will fly to Europeand
Hilton
the Banerousity of Canadian Airlines International
Hotels.
xn Brussels, on June 4, they will take part in a press
conference that will gather dignitaries, other search organixations
The pxess
sued peremts of missing children from many countries.
"Not
movie
ths
of
premier
the
conference will be followed by
the
book,
of
Without My Daughtsx" 2nd Betty Mahmocdy, the author
will be in attendance.
which is
In London, the co-foundexs will most with Reunite, that
was
Network
International
another organization in the
Network canada last year. They
initiated hy the Mxssing children'9
actress Lynda
will also eeet with their Euxopsanandspokesperson,
Small 2nd second Thoughts.
Bsllingham from All Creatures Great
Lamarche and Armstrong will briny posters with photos of some
in Canada including hundreds of
of ths 21,000 children missing
abducted on March 24 by an
who
was
Dunahee
flyers of Michael
unknown person from Victoria, B.C.
The Missing Children's Network hopes that all canadians vill
supporting the
show their concern fox our miszing children by"Forget-Me-Nots".
some
planting
and
by
efforts of the Network
'They'xe available for 52/packet along wi1h free safety informatxon.
-0 5/25/SI
Nstwnrk
/For further informationl The Missing children'9
Netvark Canada
~4

—

Canada, (514) 747-4000 C/0: The Miazing Children'9
ST: Quebec IN; SU1
-30

[ ITEM

PACK

FEB

1

0 1992

82M7-199n 14:2r

68e nun Berm

suite 2trr - 7313 - 120th Sneer
Detts, B.C., Caustic V4C 6P5
2nleyhone: (604) 572 8501
Fax; (604) 522-9456
Natlnrmi Crisis Unn: I-SNH6 1-2345
FOR MIBBIRO CHlIDREN

THE CORPORATION OF THE
CITY OF POR& COQUITLAM

MEMORANDUM
TO:

K.J. Taylor, Director
Parks 6 Recreation

FROM:

Danielle Page
Administration Department

RE:

TUILIGHT PARADE — Burnaby's

DATE:

Januar

Centennial

His Worship Mayor Traboulay is referring the attached material to the Parks
and Recreation Committee for consideration at its next meeting.

Please note that copies have not been provided tc Committee members.

Att.

)"
FEB f C 1992

THE PARTY OF THE CENTURY

6525 Sprott Street

Burnaby, B.C. V58 3BS
Tel: 299-3461/3485
Fax: 299-3415
November 25, 1991

TWILIGHT PARADE

23, 1992
8:00 P.N.
6:00 P.N.
NAy

—

To All Participants:

help Buznaby celebrate it's 100th year birthday by participating
in the Parade.
A new dimension has been added to the parade by linking the end of
the parade with the Opening Ceremonies being held at Swangard Stadium
in Central park from 8:00 9:30 p.m.
This is to inform all participants due to the restriction of vehicles
and floats only foot traffic will be participating in tl'.e Opening
Ceremonies. Upon receipt of your application, final instructions
your
will be mailed with notation of your position in the parade andwish
indicated
your
have
Ceremonies
if
you
the
Opening
in
position
to participate in them.
If you have any ' questions, please do not hesitate to contactin the
at
Office at 299-3461 or 299-3485, or drop
8
b C t rl
388.
V58
B.C.,
Street,
Burnaby,
6525 Sprott
Come

—

ou l

ittee
JB:mc
FEB 10 1992

TRE CORPORATION OF TEE
CITF OF PORT CQOUITIAN
N ENORANDVN

February 7, 1992
K.

TO:

Janus Taylor, Parks & Recreation Director

FRON'Bev Irvine, Area Supervisor
SUBJECT:

O.A.P.O. Branch 421

To provide information and recommendations as requested by the
Parks & Recreation Committee regarding issues concerning the
O.A.P.O. Branch 821's use of Wilson Centre.

to hold their monthly
general membership meetings and annual Christmas Dinner. This
disruption to the smooth operation of the facility does not benefit
the Wilson Centre membership. It is recommended that the Parks &
Recreation staff actively assist the O.A.P.O. Branch 1121 in locating
another facility to hold their meetings and dinner.
The O.A.P.O. Branch /P21 use Wilson Centre

Analysis of Problem:
The monthly meetings of the O.A.P.O. Branch $121 disrupts the

regular programming for the Wilson Centre members. i.e.
Thursday afternoon programs are cancelled once a month and the
Thursday morning class is disturbed by O.A.P.O. Brarch f21
members setting their tables.
Two separate senior's groups operating out of the same facility
is confusing to the members. i.e. I bought my membership, no
you bought your O.A.P.O. membership and vice versa.
The increasing conflict with the O.A.P.O. is affecting the
positive working relationship with the Wilson Centre Advisory
Board and the City's representative.
The O.A.P.O Branch f21's constant misconception that they should
be operating the facility, causes continual conflict.
The O.A.P.O Branch 821's lack of respect for the established
lines of communication with the City, causes communication

breakdowns.

iPr
FEB 10 1S92

6.

7.

The use of Wilson Centre by the O.A.P.O. Branch 7P21 could

eucourage requests from other senior organizations to have
access to the facility. e,g. C.A.R.P. Caradian Association of
Retired People, Council of Senior Citizen's Organizations and
Senior Citizen Association of B.C.
The continual harassment by O.A.P.O. Branch 7P21 members, of City
Employees, creates a poor working environment for our staff.

Discussiont
There are basically two issues
1.

that need to be addressed:

The membership of Wilson Centre has dramatically increased over

the past ten years. This in turn has increased the need for
programs and services, provided by the department, for these
people. Space and time to do this is at a premium.
The O.A.P.O. Branch R21 has, througho t the years,

received

special and unique services that are not provided to other
community organizations. They do not recognize nor appreciate
this as such. They now consider this a right, not a privilege.
i.e. — Free use of space to conduct monthly meetings. All
other community groups pay rental fees for monthly
meetings.

No other community group is
permitted to use Wilson Centre for regular meetings.
Department sponsored programs are cancelled for the
O.A.P.O. monthly meetings. Department programs are
only cancelled for special events for other community
groups.
Free set-ups for meetings. (tables, chairs, stage,
P.A. system). All other community groups are charged
a fee for this service.
Use of Wilson Centre kitchen and dishwasher. Any
group, (including City functions), that do
occasionally use the Wilson Centre must use the Wilson
Centre catering service and are charged a fee.
Our Staff open the building during non-operating hours
to accommodate bus trip passengers.
Regular use of City equipment, (bingo machine)

Use of Wilson Centre.

The Parks and Recreation Staff and City Officials have,

throughout the years, done their very best to accommodate the
wants and needs of O.A.P.O. Branch 021. The demands and
misconceptions of this organization has now put the services and
relationship with the Wilson Centre Members at risk. These
problems are not unique to Port Coquitlam. Other Lower Mainland
Senior Certres have had similar situations. Most Centres no
longer have other senior organizations meeting at their City'

Senior Centre. (see attached).

FEB 10 1992

It is recognized that Branch itP21 of the O.A.P.O. is a very vocal
group and any steps done to eliminate the problems must be done
over a period of time and with a positive approach.
Recommendations:

That the O.A.P.O. Branch 1121 relocate to anni her facility within
a two year time frame. The Department starf will offer
assistance to help find another location.
In the interim, the O.A.P..O. Branch 7r'2l would be request'ed to
change their meeting day to one that will have less impact on
the regular programs and services offered by Wilson Centre.
This would be
a) Saturday Afternoons
This would cause the least smourt of disruption to the
regular programs and services. The Centre is open and

staff are on duty.

Wednesday or Friday Evenings
b) The Centre is not open on these evenings. There should be
a fee attached to this option as we would incur additional
expenses, of approximately go0.00, as staff would have to
be scheduled.
That Wilson Centre is not opened for O.A.P.O. bus trip
passengers. The Rec Centre Lobby could be used for thi.s

it

purpose. It is always staffed during these hours,
is heated
and a public telephone is available for their use.
That Wilson Centre be closed to the general membership for the
O.A.P.O. Christmas Dinner. That the guidelines already in place,
regarding the use of the kitchen, be adhered to for this event.
(Wilson Centre Staff will be on duty during the day).
of the writing of this .aport, we have received two
requests from the O.A.P ;. Branch 021.
To open Wilson Centre Saturday, February 8th, 1992.
1)
We have accommodated this request.
2)
The use of Wi.leon Centre for their annual Chri.stmas
Dinner. We have this request on hold, pending the

Note:

As

outcome of this report.

Concurrence

B+ ifrvine

Area Supervisor

c.c.

—

Larry J.$ Wheeler
Recreatibn Manager/Deputy Director

Alete Mcinnis, Seniors Coordinator

FE8 10 19M

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Qld Age Pensionet.s'rganizatian
PORT OOQUITLAM BRANCH No. ?1

P. O. BOX 305, PORT COQUITLAM, B.C.

V3C 4KS

Januarp 9th. i992 „
Larrai'neL Hogg

President

Wilson Centre
2150~ Wilson Ave
Port lmquilam
BC

Dear Lorraine~

kt our General Meeting of Januarf 9th it
was decided that ve the QJkPQ have a reoresentative sit in on
Pour kdvisorT Board meetings, for the ourpose of disscussing
QIIPQ oussiness: at these meetings
Meeting

The reoresentative chosen at our General
is Kenneth Meys. Secretar? f'r the QilPQ Branch 42K

Tours Sincerel7
Ken Mep's

Secretar?

FEB 10199~

Lorraine Hogg

— 2957 Oxford St.
Port Coquitlam, B.C.

(/S

V3B 5K9

January 24, 1992

Ken Hays

Secretary CAPO Branch 921
2266 Kelly Avenue

Port Coquitlam, B.C.
V3C IX9

Dear Ken,

This is to confirm our conversation regarding your letter of January 9,
1992. As we discussed, our constitution reads:
"The directors shall convene consultative meetings with the

following

groups on a regular basis:

a)
b)
c)

Branch 921
Hawthorne Lodge Seniors
Other organisations and agencies involved with the Wilson
CAPO

Centre"

I would like to extend an invitation to the CAPO Branch /)21 to send two
representatives to a consultative meeting for this group on April 6, 1992
at 10:OOsm in the Wilson Centre. Please RSVP by February 21, 1992.
In our conversation Ken, you mentioned the CAPO needed permission from
Wilson Centre for use of a facility ie. for your picnic or other
functions. This is to reaffirm that requests from community organisations ~
such as the CAPO to use City facilities, are to be directed to the Parks
and Recreation Department. Specifically, the CAPO's line of communication
fot this purpose is with the Program Coordinator at Wilson Centre.

The Wilson Centre's Advisory Board acts

in an advisory capacity to the
City, we therefore do not have the authority to give permission for groups
tc use the city facilities.
I enjoyed meeting with you, I hope this will clarify these issues.

I look forward to seeing you at the meeting in April.
Yours

truly,

)

Lorraine Hcgg
President

Wilson Centre Senior's Advisory Association

cc. Bev lrwine, Area Supervisor
Alete McInnis, Program Coordinator
Larry Wheeler, Recreation Manager/Deputy Director

FEB

10 1992

CITY HALL
2580 SHAUGHNESSY STREET
PORT COQUITLAM, B.C.

PARKS 8 RECREATION DEPARTMENT
2253 LEIGH SQUARE
PORT COQUITLAM, B.C.

V3C 2AB

V3C 388

TELEPHONE: 941-541 I
FAX: 464-3524

TELEPHONE: 942-0285
FAX: 942-4157

October 3, 1990

M. Kingsbury

O.A.P.O. Branch No 21
P.O.Box 305
Port Coquidam, B.C.
V3C 4K6

Dear Marj:

m: O.A.P.O. Branch ¹21
Request to Use Wilson Centre
Your organization submitted a letter ro City Council outlining a number of issues
that you wanted addressed. Earlier this summer Thelma Forbes and you met with
the Committee of Council. Councii also met with the Wilson Centre Seniors
Advisory Association to get their input ir. relation to the use of Wilson Centre.
On September 24, 1990 the Council n:ct in Committee and has approved the
foUowing resolutions as they pertain to the O.A.P.O. Branch ¹21, the Wilson Centre
2nd other City recreation facilities:
1)

That the O.A.P.O. be encouraged to use a Ciry facility, when available,
for their monthly executive meeting, and that;

2)

The O.A.P.O. be permitted to use the available coffee mugs, and
dishwasher, except in the case of their function being catered by an
outside organization, and that:

FEB

10 1992

3)

4)

a)

That Jte number of fund raising events, sponsored by the O.A.P.O.
in the Wilson Centre, not exceed two a year.

b)

That the minimal rental rate be charged for their events.

c)

That if they wished rental rates to be waived, that a request be
brought forth to the Parks and Recreation Committee.

The O.A.P.O. should not be permined access to the Wilson Centre for
the purposes of hosting social functions or recreation programs. Instead„
progtatn suggestions should be referred to the Wilson Centre Advisory
Board or Wilson Centre Staff.

Should you have any questions, piease give call Larry Wheeler, thc Recreation
Manager at 942-0285.

„K: Janus Taylor,
Parks dt Recreation Director

LJW/pg
C.C.

- E.W. Mabbett, Secretary O.A.P.O. Branch tt21

- Larry Wheeler, Recreation Manager
- Bev L~ine, Arcs Supervisor
- Alete Mclunis, Seniors Coordinator

THE CORPORATION OP THE

CITT OP PORT COQUIZLAM
MEMORANDUM

1969 04 17
TO:

K. Janna Taylor, Parks 6 Recreation Director

PROM:

7wrry J. Wheeler, Recreation Manager

SUBJECT:

O.A.P.O. Branch 421

Recommendation:

It is recommended that this report be accepred for information
purposes only.

Purpose/Problem
The purpose of this report is to provide

the Parks and Recreation
Committee with information regarding the City's Pazkc and Recreation

Department's erforts to cooperate with the Old Age Pensionezs
Organisation Branch P21.
History/Backgrol\xvl

The O.A.P.O. Branch P21 has communicated its concerns to the Parks
and Recreation Committee regarding a perceived lack of cooperttion
from the City of Port Coquitlam Parks and Recreation Department staff
who aze responsible for the operation of the Wilson Centre. The
Parks and Recreation Committee is meeting with repzesentarives of the
O.A.P.O. Branch 821 to discuss these concerns.

FEB

10 992
$

Discussion:
Goals and Objectives O.A.P.O. Branch f21
The objective of the society is to promote, in the best
interest of thc elder citizens of B.C., all matters
pertaining to their welfare; to present briefs to proper
authorities in furtherance of the same for action and
consumation; to pursue with diligence all subjects for their

betterment and to re-asserr and reassess these objectives
continually. The pursuit of these objectives shall be
governed by the principles of democracy and shall be
non-partisan, non-racial and non&enominational.
2)

Services Provided by City of Port Coquitlam to the O.A.P.O.

Historically, the City has provided a room for the
O.A.P .0 . in which to hold their monthly meetin s .
Historically, a member of the O.A.P.O. hss been invited
to attend an Advisory Board meerin once per year.

In addition, the following services have been provided by
the Hilson Centre staff in an effort to assist the O.A.P.OS
with their organization's objectives:

Set-up for meetings:

tables and chairs for 160 people
stage 8 x 16'ith 3 mice, podium, tables
and chairs for ezecutive

—

—
—

bingo machine and cards
piano

8 various odd tables for other uses i.e.

birthday cake, trips, registration etc.
azound the perimeter

raffles,

I'ake down and clean up following the meetin s in time for
evenin programs that start at 6:00 and 7:00 p.m.

O.A.P.O. members azrive at 9:30am to prepare tables for the
meeting that are set up (put their own paper and cups out).
O.A.P.O. members use centre island and two counters in
kitchen to prepare their own refreshaents for the meeting.

!3P
I EB

10 1992

They use Wilson Centre czeamers for their coffee.

They use dishwasher for clean up following the meeting.
On occasion, we

have provided coffee when they zun out.

Wilson Centre stafr" aze available to respoud to all O.A.P.O.
needs and requests (i.e. phone and order their coffee cup
inserts and arrange delivery to Wilson Centre and then pass
on the cneque to the delivery man).

Pass on personal and postal mail to O.A.P.O. executive
and members.

Occasionally phone bakery to confirm their order and

delivery.

Accept payments for the O.A.P.O. nembezs foz trips,
membezship, lottery sales, concert etc. and then pass on
to the appropriate O.A.P.O. executive member.

Provide 2 lazge cupboards for O.A..P.O. Branch f21

storage.

Provide bulletin board space.
We

type and put O.A.P.O. news in the Wilson Centre

newsletter.

Prior to the O.A.P.O. obtaining their, own copier last
year we provided 250 copies of theiz trip list every
year.
Wilson Centre staff and the greetings committee promote
the O.A.P.O. to new members who register for Wilson

Centre.

Arzange for maintenance to open Wilson Centre for early
morning and late night departures and arrivals for
O.A.P.O. bus trips.

Provide space and set ups for pretrip videos and
demonstrations (i.e. Wine and Cheese social March 1st
from 7:00-9."00pm for their travel agent to make a
presentation of a trip they had looked).

City provides use of and sets uo for the O.A.P.O. annual
seniors picnic in arena or Lions Park..

Wilson Centre staff decorate Wilson Centre early for
Christmas to be ready for the O.A.P.O. Christmas dinner.
3)

Program Implications Resulting from Providing Service to
O.A.P.O. Branch //21
The following items summarize some of the program implications
resulting from the use of the Wilson Centre by the O.A.P.O.
Branch P21. Please note that although some of these items seem
small and unnoteworthy, the impact of each item is multiplied

as a result of the population we are working with.

Once a month we don't prog am Thursday morning one program to
accommodate I/2 of O.A.P.O. set up.
Once a month cancel two programs in afternoon to accommodate

O.A.P.O. meetings.

leon Centre staff remain after hours to secure facility on
meeting days as the O.A.P.O. meetings often un late. This also
makes clean up and preparations difficult for evenin programs.
W

In past we have not programmed bus trips at all in order not to
duplicate the O.A.P.O. bus tzips service. However our
membership has increased so much that we are now being asked to
provide this service as many of our members are not members of
the O.A.P.O. When programming our trips we try to avoid
conflicting dates and locations.
The Advisory Board has not sold senior lottery tickets to raise
funds as they do nor. want to limit this fund raising
opportunity from the O.A.P.O.

4)

Over the years the O.A.P.O. Branch 21 has provided some
assistance to the Wilson Centre. This support is out.lined

below:

Donated g500 to expansion fund which was u.'d towards the
purchase oi the 54,4GO bingo machine.
Donated 75 bingo cards to Wilson Centre in 1985.
A11ow Wilson Centre

to announce upcoming events at their

meeting when time at their meetings permits.

Allow Wilson Centre members to attend their annual picnic.

FEB ) 0 1992

Please be aware that this information is accurate to the best of our

ability.
Summary:

This information report has been written to assist the Parks and
Recreation Committee to better understand the relationship as it
currently exists between the O.A.P.O. Branch //21 and the City of
Port Coquitlam Parks and. Recreation Department.

Larzy J. &+eeler,
Report Writer

c.c. — Bev Zzvlne, Area Supervisor
LJW/pg

DK CORPORM]M OF TH5 CH7 OF P'027 C86MT1A))]
CITY HALL
2272 M4ALLISTER AVENUE
PORT CQOUITLAM. B.C.
V3C 2AS

TELEPHONE. 941 - 5411

PARKS 5 RECREATION OEPARTI14ENT
2253 LEIGH SQUARE
PORT CQQUITLAM. B.C.
V3C 3B5
TELEPHONE. 942 - 0295

198i '12 03
Marge Kingsbury
Old Age Pensioners Association
3229 Newbury St.

Pozt Coquitlam, BC
V3B

3J8

Dear Marge:

I enjoyed very much ouz meeting of Novembez 6, 1987. This letter
is intended to confirm in wziting our discussions at that meeting
including a number of items related to your Christmas lunch„ use
of the kitchen facility and general operations of the building.
I have summarized below for your reference, many of the points

that were raised.

use the cafe'area for extra
seating, if
necessary. However, as discussed, this part of the building
will remain open to the general member ship. As a result,
some people not involved with your event may be walking
around and sitting in the lounge, etc.
Also our coffee
service may still be; in operation.
In addition, it is
important to note that is will be ~ver
difficult for anyone
sitting ln this area to hear the proceedings in the main
auditorium. In li.ght of t:his, it was my suggestion to use
this area as a last resort only.
At this time, you may want to consider the following when
planning future events:
-limiting the number of seats
O.A.P.O. may

2)

3)

se

4)

-relocating to a larger facility
We also
discussed the fact that the building has not yet
formally tuz'ned over to the City for operation, therefoze we
can not guarantee whethe. or not contractors will be in the
building during your event. This also means we can not
guarantee the state of completion of various projects
(ie. sound system, electz ical circuitz y, flooring, etc.).
use of the kitchen facility by the O.A.P.O. will be
limited to counts z space only, at this tirze. Operating
not been established f oz the kitchen
procedures have
facility, nor has all the equipment been tested.
lines of
With
regard to problem resolution and
The

THE COHPOHAT)OH OF THE C)TY OF

PORT OOOO)TEAM

Alete Mclnnis-Seniors Coordinator
Larry Wheeler- Recreation Manager
Jaune Taylor-Parks and Recreation Director
We also
discussed the
ensure opportunities for possibility of meeting twice per year to
1)
2)
3)
0)

Bev Irvine-Area Supervisor

communication.
Once again, I enjoyed our meeting and I wish you every success
at
your Christmas event. Wishing you and yours all the best during

this holiday season.
Yours truly,

Larr y J. Wheeler
Recreation Manager
cc
Alete NcInnis
Seniors Coordinator
Bev

Irvine

Area Supervisor
LJW/Blb

FEB 1 0 1992

THE CORPORATION OF THE

CITY OF PORT COQUITLAN
NENORANDUN

February 10, 1992
K.

TO:

Janna Taylor, Parks & Recreation Director

Larry J. Wheeler, Recreation Nanager/Deputy Director

Judo's Proposal to Purchase a Portable Free
Exercise and Tumbling 1'loor

SUDJECT:

Recosssendation

It is recommended that this report be received by the Parks
&

Recreation Committee as information.

Purpose/Problem:
The purpose of this report is to provide information to the Parks &
Recreation Committee regarding the proposal to purchase and install a
portable free exercise and tumbling floor at Hyde Creek.

Backgrouad Information:
The Judo Club has proposed to spend 45,(00.00 to purchase and install
s portable free exercise and tumbling floor upstairs at Hyde Creek.

This reflex floor will improve safety and therefore will benefit the
Judo Program and department sponsored tot programs. This floor is
portable and could be relocated to an alternate site, if required at
s

f ture at

L

Wheeler

LJW/pg

FEB 1 0 892

THE CORPORATION OF THE
CITE OF PORT COQUITIAN
NENORANDUN

February 10, 1992
Janna Taylor, Parks & Recreation Director

TO:

K.

FRON:

Larry J. Wheeler, Recreation Nanager/Deputy Director

SUBJECT:

Assistance with Lighting for Ringette Nationale

Recommendation:

It is recommended that the City of Port Coquitlam contribute
up to 42,000.00 to assist with the rental of additional
lighting to facilitate the televising of the Ringette

Nationale.
Purpose/Problem:

The purpose of this report is to provide the Parks & Recreation
Committee with information and a recommendation regarding the City

getting involved in the renting of additional lighting to facilitate
the televising of the Ringette Nationale.
Background Information:
Wa have been working with the Committee organizing the Ringette
Nationale for the last several months. This Committee has been able
to get a tentative agreement from Television Sports Network (T.S.N.)
to televise some of the games during the National Championships.
However, to accommodate the cameras, lighting levels on the playing
surface must equal approximately 100 foot candles. With the
installation of our new lights, in the new arena, our lighting levels
will equal 50-55 foot candles. These are normal levels for community
based facilities.

The cost of renting the additional banks of lighting has been
estimated at 48,000.00. by T.S.N. Ringette Canada has requested our

assistance with this project.

Conclusion
In the interest of profiling Port Coquitlam, the sport of ringette,
and the children participating in the tournament, I feel T.S.N.'s
involvement, in the tournament, would be a great benefit. Therefore,
I would recommend the expenditure of up to 42,000.00 to help with

thin project.

L

.

Wheeler

LJW/pg

File No: 1101.16

THE CORPORATION OF THE

CITY OF PORT COQUITLAM
MEMORANDUM

February 10,

1992

TO:

K. Janna Taylor, Parks & Recreation D1rector

FROM:

Larry J. Wheeler, Recreat1on Manager/Deputy Director

SUBJECT:

Proposal to Construct a Camera & Announcer's
Platform in the New Arena

Recoemenda t i on:

It is recommended that Owen Jackson be perm1tted to

construct a camera and announcer's platform 1n the new arena
as per the approved engineered plans. Approval is
conditional on the strurture becom1ng the propertv of the
City of Port Coquitlam upon complet1on.
Purpose/Problem:
The purpose of this

report is to prov1de information and a
recommendat1on for consideration by the Parks and Recreation
Comm1ttee regarding the proposal rece1ved from Owen Jackson to
construct a camera and announcer's platform 1n the new arena.
Background Information:
On

February 6, 1992 members of the Parks and Recreation Committee and

staff met with Owen Jackson at the new arena to d1scuss his proposal

to build a raised camera and announcer's platform. Th1s platform
could be used by game announcers and for telev1s1on cameras.
Therefore, th1s structure could benef1t many of the programs
operat1ng out of the new arena. The proposal met with the approval
of everyone in attendance. The plans have also been approved by the
Port Coqu1tlam Fire Department and a certified Engineer.

f EB

1

0 1992

Recreation Comm) ttee
reviewing the proposal, the Parks and confirmation
from the union
approved the project in principle pending
the
constructing
crews
non-City
that they would not object to last Thursday, CUPE Local 498 has
meeting
structure. Since the
structure.
agreed to permit non-City crews to build the

Upon

(~~ Larry J. Nheeler
L3N/pg

FES 1 0 1992