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CORPORATION OF THE
“Pp COQUITLAM

MEMORANDUM

TO: Public Works Committee DATE: December 7, 1990

FROM: I.R. Zahynacz, P. Eng.
City Engineer

SUBJECT: DEVELOPHENT OF COMMON LOWER MAINLAND MUNICIPAL SPECK FICATIONS

Re€oumendations:
i. It is recommended that he City of Port Coquitlam endorse the
development of a Lower Mainland Municipal Master Speciticarion for

the purpose of tendering Municipal Projects;

2. That $3,500.00 be allocated from the Public Works Administrarion
account of the general fund for this purpose.

Background & Discussion:

The project to develop lower mainland Municipal Specifications is being
coordinated by the B.C, Association of Proressional Engineers. Attached is a
faximile transmission received on December 3, 1990 which describes the details

of the propran. Also attached is a description of the National ‘Master
Specifications.

The City of Port Coquitlam, like most other Municipalities in the lower
mainland, has developed its own tender documents for engineering projects like
roads, sewers, and Watermains. These tender documents are typically based on
cumbersome Legal language. As a result, these documents are difficult for
Municipalities to prepare, read, and administer. Also, Contractors find it

difficult to submit tendered bids and to construct projects based on the
cumbersome specifications.

It is therefore proposed to develop a common set of tendering documents for
the lower mainland Municipalities based on “Natioual Master Specifications."
The National Master Specifications is a proven tendering system used by both
private and public organizations that are easy to prepare, administer, and
which reduce legal exposures to Municipalities.

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