CORPORATION OF THE CITY OF PORT COQQITLAN
PARKS
A

&

RECREATION COMMITTEE

meeting of the Parks & Recreation Committee was held in Alderman Wright's
on January 13, 1992 at 5pu.

home

In attendance were Aloerman Mike Thompson and Al,derman Nichael Wright.
Also in attendance were Larry J. Wheeler, Recreation Nanager/Deputy Director
and K. Janna Taylor, Parks
Director.

'ecreation

Item No. 1

Budget — C.I.P. Program
The Committee reviewed the Parks & Recreation Department
Capital Program. It was agreed to delete the skateboard park
as it was part of the Phase III Development in Reeve Street

Park.
~R

delete the skateboard park from the C.I.P. Plan.

1)

To

2)

To add 2 new projects

to the C.I.P. Program.

a) 450,000 to cover the outdoor program area at the
Wilson Centre.
b) To light the ball diamonds at Thompson and Cedar Drive
Park at a cost of 4575,000.

Carried
Item No. 2

Senior's Dinner
The report from the Recreation Manager/Deputy Director was

reviewed.

Rxocmmendation
To support

the recommendation in the Recreation Manager/Deputy

Director's report and take it to Council.
Item No. 3

Touth Exchange Trip to Mexico City
The Committee received the report from the Recreation
Nanager/Deputy Director.

Rnonmmendation
To

invite Bev Irvine and Erin Murphy-Carlson to the next Parks
mmittee to revi.ew the concept of the youth
rco City.

Carried
JAl'I 1 J ]992

2/

Item No. 4

Boulevax'd Bylaw
The attached bylaw proposed by the

by the Committee.

city solicitor was reviewed

Recommen~t'o

take the pz'oposed bylaw to Committee of Council for review
and discussion.

ADJOURNMENT

The meeting adjourned at 7:00pm.

N. Thompson, Chairman

J~5* 1,

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THE CORPORATION OF THE

CIlY OF PORT COQUITLAM

MEMORANDUM

January 11, 1992
Janna Taylor, Parks R Recreation Director

TO:

K.

FROM:

Larry J. Wheeler, Recreat1on Manager/Deputy Director

SUBJECT:

1992 Sen1or's Dinner

Recommendations

It is recommended that the Senior's Dinner be hosted by the City of
Port Coquitlam 1n the same format as 199'I, with the exception
that a
nominal fee ($ 5.00
$ 6.00) be introduced for tickets to help reduce
the net cost of the event.
—

Purpose/Problem:
The purpose of th1s report 1s to provide information and a
recommendation regarding the 1992 Senior's D1nner.

Background Information

After the dinner in 1991, staff were requested to review possible
alternatives to the format of the Senior's Dinner. We wanted staff
to review the event to establish ways of reducing the cost of the
hosting this annual d1nner.
Options Considered:

Staff identified three options:

1) Modify the current format

2) Cancel the event.
3) Investigate other ways of honor1ng the seniors.

current format
Solution: We would continue w1th current format a.nd make a
few minor changes. These changes would include limiting the
service of w1ne to the meal and introducing a small fee
We would also suggest that
($ 5.00
$ 6.00) for the d1nner.
we continue to use the Dutchman Caterers for food service as
they provide a good meal at reasonable cost.
Advantaae; Introducing a small fee for the tickets would
reduce the cost of the event by about $ 3,000.00. Selling
tickets to the event would also permit us to more accurately
estimate the number of meals and refreshments required.
Selling tickets would also permit us to seat our guests more
quickly as we would not have to check the names off the
list. Over the years, many Seniors have questioned how we
can continue to afford to put on this event. Therefore, I
would assume that most Seniors would support the
introduction of these mod1fications.
Disadvantaae: The only real disadvantage would be that some
seniors may react negatively to the introduction of a fee.
For those hardship cases that we are aware of, arrangements
would be made for a complimentary ticket.

1. Modify the

—

2. Cancel the event

Solution: We would cancel the Seniors dirner altogether and
not replace it with any other kind of function.
Advantaaes: There are few advantages to this solution. The
biggest advantage would be that we would save an additional
$ 7,200.00 over option one.
D1sadvantaoes: Cancellation of this event in 1ts entirety
would not be received we
by many of the seniors . They
look forward to this event and the opportunity to interact
with the members of'1ty Counc11 and senior staff.
1 1

3.

Introduce a new way for honor1ng our Seniors
Solution: Rather than hosting an annual Senior's Dinner we
may want to investigate other ways of honoring our Seniors.
Th1s could involve an annual grant to the Wilson Centre
Society or perhaps the creation of a seniors park space (1e
a rose garden), that gets added to each year, or perhaps
anyone of numerous other alternatives.
Advantaaes: The advantage of this option 1s that you could
establish an annual event that adds to the City's inventory
and therefore has a lasting advantage.
Disadvantaae: The potential downside of th1s opti:..n is that
The
we would be giving up the tradition of the dinner.
Seniors opportunity to interact with the members of City
Council would be lost. And, in the long run, we would not

necessarily save any money.

Conclusions:
Because the value of the Sen1or's D1nner ls much greater than the
actual cost, 1t has been concluded that it is 1n everyone's 1nterest
that we continue to host the event on an annual basis, but introduce
some m1nor change to reduce the cost of hold1ng the event.

Larry J. Wheeler

THE CORPORATION OF THE

CIlY OF PORT COQUITLAM
MEMORANDUM

January 11, 1992
Janna Taylor, Parks & Recreation Director

TO:

K.

FROM:

Larry J. Wheeler, Recreation Manager/Deputy Director

SUBJECT:

Youth Exchange Trip to Mexico City

Recoesaendations
That the City of Port Coquitlam Parks and Recreation Department
sponsor a Youth Exchange trip to Mexico City.

Background Information:

Attached are two memos from Erin Murphy-Carlson and Bev Irvine
of Port Coquitlam
outlining the details of the proposal for the City This
kind of social
Mexico
City.
trip
to
exchange
youth
sponsor
a
to
and can go a
person
for
a young
exchange is a wonderful opportunity
exist between
often
that
barriers
the
down
long way 1n helping break
different
from
come
students
of
the
many
As
groups.
cultural
cultural backgrounds, th1s exchange will tru!y represent a "mixing"
of the cultures.

actively been
teens are very enthused about th1s project and have for
this
etc.)
to
sales,
pay
bake
washes,
raising funds (1e car
excursion.
There are approximately 20 teens who have expressed an interest in
It 1s
16 years of age.
the exchange. They range in age from 13
of
group
in
variety
a
anticipated that they w111 participate
activities includ1ng historical tours, side trips to loca'I
destinat1ons, shopping and family events (lf they are b11leted).
The

—

Expenses to be incurred by the City of Port Coquitlam would be
limited to staff time involved in planning the excursion.

Larry J. Wheeler
LJW/pg
k'AN

I 3

1992

ion Manager/Deputy Director

isor

Teen Exchange program under

ortunity for the teens in the

al, educational and social

This program is an exciting challenge for the teens.
There can be no
better way to improve multicultural
relations than experiencing and

seeing first hand the "roots" of another culture.

The experience they will gain through fund
planning and
prepariog for an adventure such as this caa raising,
only
be
a
beaefit to the
individuals aad in turn to the community.

*attachment

cc. Erin Murphy-Garison, program Coordinator
BT/sd

File Mo. 406.6

JAN 13 l992

THE CORPORATION OF THE
CITE OF PORT COQUITXAN
MEMORANDUN

November 13, 1991
Bev Irvine, Area Supervisor

TO:

Erin Murphy-Carlson, Program Co-ordinator
SUBJECT:

Teen Mexico Exchange

The Parks & Recreation Teen Committee of Port Coquitlam has the
opportunity to participate in an exchange with teens from
City. This unique exchange would provide the teens with aMexico
chance to

experience a cross cultural bonding.

I was approached by Sergio Talavera, who is from Mexico
in the
Spring of 1990. While Sergio was attending highschool inCity,
Mexico
City, he was given the opportunity to come to Canada and do an
exchange with Port Coquitlam Senior Secondary in the 1980's.
has been returning on a regular basis to attend school at the Sergio
Univer ity of British Columbia. In Mexico City Sergio is a Secondary
School
Programmer.

While staying in Fort Coquitlam in the Spring of 1990, Sergio came to
the Parks 6 Recreation Office to inquire about our youth programs.
It was during this visit that Sergio
and I discussed the idea of a
teen exchange.

Note: The following proposed format is only a proposal and has not
yet been discussed with the Teen Programmer in Mexico City.
Proposed format of the trip:
*

10 days

in length, 5 days as a group in a hotel, 5 days

billoted with families in Nexico City

a)

Parks and Recreation Teen Committee consisting of 23
teenagers between the ages of 12-16 years, are currently
fundraising to provide funds to cover all costs of the trip.
airfare, accomodation and insurance.
The

ie.

b)

Parks 6 Recreation staff who are planning to accompany the
teens are fundraising to cover thai.r own costs of the trip. As
well, they will be using their vacation time to supervise during
the exchange.

c)

costs to the Parks 6 Recreation Department will be nil as all
costs will be provided by the fundraising activities. In the
event that these funds are not attained, the teens will provide
the balance necessary to cover all expenses.

The

The

Liabilitv
I contacted Terry Day from the Purchasing Department and explained
the proposal to him in detail. The following information was
discussed:
1)

The staff are covered by the City's insurance policy while
volunteering their time.

2)

The

3)

Once

4)

A

staff are also co~ared by the City's insurance while they are
in a country outside of Canada.

the travel arrangements have been finalized, Terry has
recuested this information to be sent to the C'ty's solicitor.

release form needs to be drafted and once prepared, Terry

recommends Janna Taylor to present this form to the City'

solicitor.
*

Attached is a copy of a sample release form used by Terry Fox
Senior Secondary School fcr their exchanges.

Suoervision
I am proposing a ratio of one supervisor to eight teens.

ATHLETIC, MUSIC, CLUB, OR DRAMA TRAVEL CONSENT FORM
SCHOOL:

Dear Parent/Guardian:

experience at school, our
part of their extra curriculartrips
to competitions or
students will participate in
that each student
requires
District
School
The
exhibitions.
participating receive written consent from his/her parent or
As

guardian.
Group:

Date:

OR

Season:

(see attached schedule)

will visit
The main purpose or activity is:

Teachers in Charge:

Your son/daughter will be travelling by:

School Owned, Bus

Private Vehicle

Rented Bus
Other
* 4 * * * * * * * *

e s * * e * 4 * * 4 *

PARBRT/GlJARDIXM CORSELET

to pazticipate

I wish my child

in the planned extra curricular activities described above.
Medical Concern (if any):
Parent/Guardian Signature
Page

—

9

Date
A-105

JAN 13 I992

LIDS roNE, YOUNG, ANDERSON
BARRISTERS & SOLICITORS
301 - 1803 Douglas Su

t

1414 - 808 Nelson Street
Box 12147, Nelson Square

Victoria, B.C.
V8TS 3

Vancouver, B.C. V62 2H2
Telephone: (604) 689-7400
Telecopier: (60s) 689-3444

Telephonet (604) 383-2063
Telecopier: (604) 689-3444

BY LEGAL ALTERNATIVE

November 28, 1991
Ms. Janna Taylor
Director of Parks and Recreation
City of Port Coquitlam
2580 Shaughnessy Street
Port Coquitlam, B.C.
V3C 2A8

Dear Janna:
Re:

Proposed Boulevard Bylaw
Your File No. L291-JT

Our File No. 19-272

As requested, we have reviewed the District of Matsqui's Boulevaro Regulation Bylaw and
have prepared a draft bylaw to require owners and the occupiers of properties in
the City
to maintain boulevards frontir.g their land.

We have a concern regarding the scope of Council's authority in this matter. Section

of the Municinal Act provides:
v579.(1)

579(1)

The Council may by bylaw regulate the
(a)

construction and maintenance of boulevards by or on behalf of
the owners of land fronting on them;"

Council's power to "reguhtte" boulevard maintenance may be contrasted with its power to
"require" the removal of snow, ice and rubbish from sidewalks bordering
private property
by the property owner, under Section 579(2). (We have not included snow removal
provisions in the enclosed draft bylaw - please advise if you require such provisions.)

Note also that Section 579(1)(a) refers only to maintenance by "owners" and not
soccupiers".

by

MMt t

JAN

t

3'992

Section 1 of the Municioal Act defines "regulating" as including "authorizing, controlling,
inspecting, limiting and restricting". Thus Council may authorize private maintenance of
boulevards and may control such maintenance, but there is no specific statutory power to
require owners to carry out boulevard maintenance.
In some provinces, municipalities are under a statutory duty to maintain boulevards and
keep them reasonably safe. Ir.'ritish Columbia, Section 578(2)(b) of the Municioal Act
provides that Council "may" construct and maintain boulevards and "may plant, care for and
remove grass, shrubs, trees and other plants on them". Once a municipality decides to
construct a boulevard or to place trees or other obstructions on a boulevard, it is
responsible for maintaining boulevards in a safe condition; Just v. British Columbia (1990)
(Supreme Court of Canada).
If Council adopts the enclosed draft bylaw, we recommend that the bylaw be used only as
a means of establishing standards for the appearance of boulevards and not as a substitute
for City boulevard maintenance. The City should continue to take reasonable measures to
inspect boulevards for hazards and to remove any hazards.

Sincerely,

LIDSTONE, YOVNG, ANDERSON
jqyttuf Rstiw&W

Grant Anderson
GA/4C)39

Enc.
cc:
cc:

Mr. Br;an Kirk, Administrator
Mr. Igor Zahynacz, City Engineer

THE CORPORATION OF THE CITY OF PORT COQUITLAM
BYLAW NO.
A bylaw to regulate the maintenance of
boulevards in the City of Port Coquitlam

WHEREAS Section 579 of, the Municinal Act provides that Council may
regulate the construction and maintenance of boulevards by or on behalf of the owners of
land fronting on them;
NOW THEREFORE, the Council of The Corporation of the City of Port
Coquitlam, in open meeting assembled, ENACTS AS FOLI GWS:
1.

This Bylaw may be cited as "Boulevard Maintenance Bylaw, 1991, No.

2.

In this Byiaw:

"Boulevard" means the area of a highway between the edge of the pavement, curb
or the roadway and the boundary of land adjacent to the highway, but excludes a
sidewalk.
"Noxious weed" means any weed designated by regulation to be a noxious weed
pursuant to the Weed Control Act.

"Occupier" means a person who occupies land but excludes the occupier of a unit in
an apartment, hotel or community care institution.
"Pesticide" means any chemical compound that is used to control pests, noxious
weeds, fungi, or insects.
"Roadway" means a portion of a highway improved for use for vehicular travel.
3.

The owner and the occupier of real property shall maintain every boulevard adjacent
to the real property anti in particular shall:
(a)

remove all rubbish, discarded materials and hazardous objects from the
boulevard;

(b)

keep grassed areas trimmed and free of noxious weeds;

except that where the real property adjoins an arterial highway the owner or occupier
need not maintain the boulevard fronting the arterial highway.
No person shall:

JAN 1 3 1992

(a)

wilfully damage any boulevard or any tree, shrub, plant, bush or hedge on any
boulevard;

(b)

erect any sign, fence, wall or other structure on any boulevard, except with
written permission of the Director of Parks and Recreation or the City
Engineer;

(c)

apply a pesticide or non-orgardc fertilizer to any boulevard; or

(d)

dispose of any vegetation cuttings, rubbish, discarded materials or any liquid
or solid waste on any boulevard.

Any person who violates any provision of this bylaw commits an offence, and upon
summary conviction than shall be liable to a fine of not less than $ 100.00 or more

than $ 2,000.00.
READ A FIRST TIME this
READ A SECOND TIME this
READ A THIRD TIME this

day of

1991.

,

day of
day of

,
,

1991.

1991.

RECONSIDERED AND FINALLY ADOPTED, this

day of

1991

GA/4638

JAN 13 3992