THE CORPORATION OF THE CITY OF PORT COQUITLAM

MEMO

+

TO: B. Kirk, DATE: October 14, 1987
City Administrator. C.c. - T. Day,

. ; . P al rer,
FROM: Audit Committee urchasing Manager

SUBJECT: Purchasing Policy

RECOMMENDATION:

That our purchasing policy be changed in the following manner:

~ That the end use department be authorized to make purchases up to $250
without tendering.

- That the purchasing department be authorized to make purchases up to
$1,000 without tendering.

BACKGROUND & COMMENTS:

We recently amended our purchasing policy and have firmly implemented the same,
however we have discovered that the policy is too restrictive and our individual
departments are becoming "bogged down" with paperwork. The proposal will relieve
| some of this paperwork and will result in authority being given to prospective
purchasers (usually Foremen or equivalent) to purchase up to $250 worth of goods
and services without going to tender. The proposal would grant authority to the
Purchasing Department because of their familiarity with items regularily purchased
to purchase up to $1,000 without going to tender.

The existing policy allows purchases of up to $100 without tendering and requires
the purchasing department to tender on all purchases above the $100 limit.

.

v4
rf

: “ #¥ Maitland

JM/ms