PURCHASING POLICY

GENERAL

Purchasing for all departments shall be co-ordinated through the office
of the City Purchasing Manager.

The City Purchasing Menager shall institute forms and procedures as
required for proper implementation of purchasing procedures. :

The City Purchasing Manager shall co-operate with other local Municipal
and Public organizations in group buying of items in common use.

ABARD OF CONTRACTS

fuarde shall be made for equipment, supplies and services that will give
the greatest value based on quality, specifications, service, price and
timely delivery. Preference shall be given to lecal suppliers where

' quality, specifications, service, price and delivery are equivalent.

PURCHASES UP TQ $100

May be made by asthorized personnel in the end use department following
the purchasing precedures laid down by the Purchasing Manager.

PURCHASES BETWEEN 2130 andy’

On receiot of an authorized requisition for goods or services betueen
$129 and $2,@0@ the purchasing department will telephone tuo or three
firms known to be interested in supplying the specific commodities
requested. The purchase order will be awarded on the basis of these
ghone calls in consultation with the end use departmant.

When supplies are urgently needed the end use department, with the
approval of the department head, may order after obtaining a purchase
order number from the purchasing department.

PURCHASES GETWEEN 82,000 and 910, 00@

Peices.are recaived by sealed bid tenders.

A - Low bid tenders - the Purchasing Manager may award low bid tenders

us to a value of $10,000 which comply with the specifications.

8 - Greater value tenders - in cases where 2 tendar is considered ta
give greater value than the low bid tender meeting specifications,
the City Administrator may approve the award to the greater value

tenderer.