MEMORANDUM, CO.

TO: Mayor and Aldermen October 26th,

FROM: R.A. Freeman
City Clerk

RE: Council Agenda - Order of Business

Mayor Campbell and I recently discussed the order of business provided for
the Agenda at Council meetings and we agreed that the following changed listing

would be submitted to the Council for approval:

Special Presentations
Zoning Public Hearing
Confirmation of Minutes
Delegations
Unfinished Business
By-laws
Resolutions
Correspondence & Petitions
Reports
New Business

li. Monthly Reports - Information Only

12. Adjournment

13. Open Question Period

The first four items are probably self-explanatory and need ne explanation.

Item 5, Unfinished Business, is rarely used and only appears on the Agenda when
an item has simply been deferred from one week to the next without further
information being received. If a new report on a particular subject is received
the item appears under item 9 "Reports". Items 6 and 7, By-laws,and, Resolutions,
have been moved forward on the Agenda since these items are usually the formal
result of actions earlier authorized by the Council and are usually dealt with °
expeditiously. Particularly with By-laws, however, the public is frequently
interested in their disposition and this is particularly true of Zoning By-laws
considered one week after the holding of a Zoning Public Hearing.

Item 11, Monthly Reports - Information Only would include the regular S.P.C.A.,
R.C.M.P., Building Inspector and By-law Enforcement Officer Reports and although
they would be included in the Agenda Booklet and thus made available to Council
members and the Press and public, they would not necessarily be mentioned at the
meeting unless an individual Council member saw fit to do so under Jtem 10, New
Business. Aside from the change in the order of listing this is the only marked
departure from present practice and should help to expedite business. at the
meeting as those items that need not be mentioned, will not be, but each Council
member will have the particular report right in front of him should he wish to

mention it under New Business.