CORPORATION OF THE CITY OF PORT COGUITLAM
PARKS

&

RECREATION

A meeting of tbe Parks
Recre"tion Committee was held in City
Ball on Tuesday, November 17th, 1987 at 4:45 p.m.
In attendance were Alderman George Laking and aid. rman Mike
Gates.
Also in attendance was K. Janna Taylor, Parks
Recreation
&

&

Director.

CONFIRMATION OF MINUTES

That the minutes of the meeting of the Parks & Recreation
Committee held on Tuesday, October 20th, 1987, be taken as read
and adopted.
Item No. 1
Port Cocuitlam Mav Day Talent Search
The attached

letter was discussed by the Parks

Recreation Committee.

&

Recommendation:
That the request, be denied.
CARRIED

Item No. 2

School Fields

I met with Tom Barr.s, on liovember 4th, 1987 and
did a sight inspection of the various school
fields. The fields that both parties
looked at
for possible upgrading are: Viscount Alexander,
Terry Fox HIgh School, Mary Hill Junior Secondary
and George Pearkes Junior Seoondary.
I'he above fields are those felt, by both parties,
to be the high priority areas for school use and
we

community use.

The detailed costs for each area have not been
finalized by our Parks Superintendent, however we
do have rough estimates for some of the fields:

1.

Mary Hill

Junior Secondary
requires irrigation system, continuous
oversanding and overseeding
will require field to be closed for a
period of time in order to recuperate,

estimated cost 435,000
George Pearkes Junior Secondary
requires major upgradi.ng; this would
include the field to be roto-tilled and
a layer of sand added with a complete
irrigation system,
estimated cost 4130,000
Terry Fox High School
no cost estimates done at this time
Viscount Alexander
soccer field and ball diamonds require
an irrigation system with a ga blanket
of'and and fully roto-t,illed,
estimated cost 455,000
It was agreed that the order of priority, over a
four year period, would be Nary Hill Jurior
Secondary, George Pearkes, Terry Fox High School
and Viscount Alexander.
Nr. Harris is prepared to recommend 50$ of the
cost of the upgrading to the school board on a
four year plan.
3.

other aspect that was discussed was that of
He indicated
to me that they are pushing for money to be put in
the maintenance budget in order to pay a larger
percentage of the oust.
Possible considerations:
That the oity not put any money into the
upgrading unless; a) the city receives a
larger percentage of the maintenance cost or
b) the city has total control of the
scheduling of fields.
That the city put in 50$ of the capital cost
for upgrading, regardless of the maintenance
recovery.
The

our present maintenance agreement.

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That the maintenance recovery be negotiated

separately.
Please note that Terry Fox High School i.s not
presently part of our maintenance agreement.
Recommendation
The committee

felt strongly that in order to put

monies into the capital budget. it was also

necessary to get some kind of agreement on
the maintenance.

CARRIED

Item No.

Stretchers
Parks A Recreation Director indicated that
they were looking into the aspect of stretchers at
the various change facilities at the school
The

fields.

Recommendation:

That the verbal report be receiued.
CARRIED
ADJOURNMENT

The meeting adjourned

G. R.

~taking,
+ ~a.~~
Chairmjn

at 5: 15 p.m.

J~nn s ~~ a y 1 o r, S e c r e ~r y

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17 1987

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Box 217, Port Coauittam,

8 C, y3C'3

(604) 931-6255

ez 5, 1987
Ms Ja na Taylor
Director
Port Coauitlan
Parks
and. Recre +ion
2255 Ieigh Sauare
Port Coquitlam, B.. V5C 5B8

Re: Part Coouitlam May Day Talent
Search (1987)
Dear Janna,
As follow-up to our
conversation, in September
I have drafted,
some reccomerdations
to

of the completion of the recording

oz. SUSIE MC GREGOP. and.

marl

the occasion

and video production

for awards 'resentations.

Since a number of months have
the be inning
of the project I shauld elapsea. since

br'efly up-date
involved.
after
months in the recozding studio,
the vocal and three
music tracks have been
sent to a
specialized studio in Vancouvez zor final
20
oz video taping has been mixing.
completed and nowb.ours
being edited
a 40-minute production.
— Mr.
Richard Hudson, into
Morkshopy Su=rey, wzote the oz Spttelite Record'ng
song for Susie ancy
produced it in his studio. As
well, tbe concept
and sto~-boarding for the
video
done by him.
— Mr.
Rob Per=„rmsr, of Ragerswas
Cable e"ud'o
directed the viaeo zail&ng. " second
camera
crew filmed th fN lming oz tne
pzoduction,
on.-sN t
Which is expectea to
shown or local T.V.
Both pzoductions will befeature
local landmarks.
— Mrs.
Brenda Scharfe represented
Martiniuk
School of Pe forming Arts,
providing
intense
vacal training,
choreog azthy and. wardrooe assistance.
— Azthur
Edwardson
the pzomctional photos. Phatography z&rovided
Talent Seazcn
and students f'zom
Terry Fox Senior were Fine1ists
suoporting actors in the
video.
This outline barely touches on
the details
enormous amount of energy and
timey professional

you on its progress and the people

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expertise and, personal

business. funds that have
gone into making this a orcommunity
- d of
project to bee prou
been a tremendous learning experience
for
ever„one,
especially the
young a tists involved.

lt's

The project war ants recognition
and public
appraisal, which
could be exemplified, by holding
"Video Release Parry".
a
I have enclosed. a draft, with
budget, suggestions and other
information,
your
perusal. I would. be
to meet with you for
end/~or the
May Day Co-ordinator happy
to
discuss this arthur. Pl se
="t.=c =="- ".. the Arts Council
Tuesdays or IJednesdays
9:OG
5:QO, at 951-8255, or at Office,
my home:

481-2021.

ThaM you. for your attention to this

matter.

Caroline Sadler, Administrator CAPAC
Assistant Co-ordinator,
May Day Talent Sea=eh
—

(1987)

Enclosur s

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T:~JT SZ'DCH VIDEO
o~TIOH, RECOKZJDATIQNS AJJD

MAY DAY

—

TE;,

Purpose:

to provice

to our younK artists
knowledKe, the potential
of
d.
re o
i
il
a bl e, in ouz the
-t to
suJzurban
comm
provide cazeer vehicles
— to
f
or
ro
th
mote
"
public
awareness oz thee
end the need for
'
o recolonize opportunit'ies and space
those individuals
and fulfilling

res o
off this pro
jec

the deman

th'mands

Method:
VIDEO REIZ''SZ

PARTY —

" A
COJ'JMUNITY

Sampi.e Programme:

7:00 pm

7:45/8:00

—

WII&c ALHJ CHEESE
RECZPTIOR—
pm — DOORS QPE'T
GZZJZRM ADIJISS
—
RZFRESHMZIJT BAR —
open

8:15 pm - M.C. IHTBODUCZS
—

—

SUSlZ MC GBZGOF —VIP,

T'6'uYEC Y

speech(ann

SZT UP VIDZQ

8:50 pm — SHOWIiVG OP
VIDZQ — M minutes
9:15 om MAYQB'S SPEECH
—

5.

TIVE'JJD

—

—

SPECI~X
AWS~S PBZSZJ'JTATIOHS

Rick Hudson,

TQ:

Rob Ferryman &.Sattelite Be

?, Rogers
- Mrs. Brenda Soharze,

—
—

Arthur Edwardson, A.Z.Mazt
Other, if
applicable Ph

10.nO
10: 0 pm — SOCIZ - wi'h
either t:p d
d pe. form light
a number with them.'?rock; Susi
—
REFRESH''TT BAR — open
—
VIDEO ORDZRS
.

4Q: 00/1 2: OOm — FIRI'SH
SUGGESTED
ZD

T

~

Di: La e Hovemoe /" a=ly Dece oe
DATRIL:

page 2
IJZNR AND CEcvSB RECZPTZON

an oppor
for those closley involved with the
project and, its unity
outcome, to meet and socialize,
prior to
public admission.
SUGGRSTRD GU" ST LZST:

Mayor, Port Coquitlam
Parr's and. Recreation Directors of PoCo
PoMo II Co uitl
John White - District iU5 — Vis/Perf
Arts Director
Mrs Martiniuk — School of Perf
Arts
Mrs Brenda Scharfe
Mr Richard Hudson
Mr Arthur Zdwardson
Mr Rob perrymen
Manager — Cable 0 Studio
Susie McGregor and Station
Family
News Media: Tr''-City News
»'».

The Coquitlam Now
The Sun/Province ??

CBC

/

BCTV —

May Day Co-ordinator

Coquitlam

Jim Robson M/C'd Taler.t Search

Area 1'ine Arts Council Reoresentative/s
Julie Valenti

Persiphone Dimsun
Other
R QUZRvVIENTSi

Red acid White 'Aine

Plastic Glasses

Punch, Coffee,Tea
Cilps
Cheese Platters

Serviettes
Other
ZIIVZTATZONSI

oz 25 recuired..
snd. photocopieu
on appropriate stoc'». Cost Typeset
woulo. be
A maximum

minimal.

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paKe
A

COMJNITY ZqJvwNT " — Public Admission
SAMPLZ PROGRAMM"2

to Presentation

see page 1

JBLICITY/PROMOTION2

Pu'olic

Announcements;Radio, TV, Local Newsza
- ArticlesService
in local
papers
Cable 4 may want ta record. or broadcast
osters: could, be made by art students atlive show.
High School
and distributed throughout
Dist.
—

—

—

Tickets:
Advance Ticks

Outlets: eg.

Martiniuk
Terry Fox Senior
— Mary
Hill Zunior
— Parks
K Rec Offices
— Music
Stores
— Arts
Council
Reserved tickets at the door
Suggested cost: sinKle price
admission of K5.00
blocks of 10 tickets
could, be
purchased.@ $ 25.00. (eg. Student Cauncils
could,
1't
11
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—

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t'

0

t

2
Qdt
typtt

q

t'aster

p

p
200

'o2

q
1o1 d
— ty
on card (light weight) fed.py
thru

ANTICIPATZD ATTZNDZNCZ2

copier.

40 — 50 invited guests
150 public admission; this figure
was based. an
approximately 40 students
involved.
(
attrducting or bringing along 5 others in(= video)each
120 patrons)
and. another 50 patrons for
good, measure.
FACILITIZS '
Hall or large roam for seating 200
—
people
Seating'. theatre—

—

—
—

style or tables end chairs to better
accomadate after-partv/dance.

reserved seating f'r
kitcnen facilities invited guests
stage: to accommodate videa screen and musicians

AUDIO/VISUAL Z":UIPI~~IiT 2

VCR snd large format screen
( rented )- 40" is suitable.
P/A — Microphone and speakers
(p
- podium ?
- cassette recorder for taped music
( donated)
—

—

RZFRZSBI~T/SN2~CH BAR:
—

sales from drinks and snacks could off-set other
aosts.
open t/2-hour prior
show and for the duration
of the evening a«teta tl
e show(during party/dance).

NOV

Mlle

"7 1Q87

page
AWARDS

PRESzZJTATIONS A''D THANK YOU S

"Cit
City of Port Coquitlam Certificates of
although I would, like ta seee Apareciation"
a "sspecz
ec'sl" would
award be P resented.
to
Mz'. Richazd. Hudson for hP
s incomp azabl e
effort, enez
enthusiasm and committment to Susie
snd the
( This can be explained in further
det
e ai'1 at
t
a 1 atez time. ) ra c
Pvr
vrards ta be presented by a City
Offici
i.e.. The Mayer
— The
individuals
been zecomenci.ed to
receive anfollowing
Av.ard/Certificate fozhave
their contributions:
Mr. Richard Hudson
T/S
Project Co-ozcLinator,
Songwriter, Producer, Judge,
Storyboard. Write
, Coach etc
Nrs. Brenda Scharfe - T/'S Judge Vo
c al C oac h , Choreo ra chez
Wazdrobe Ca-ardinator/Consultant,
e appropriate,

—

etc
etc
Arthuz Zdwardsan Photography — for
or promo pictures
Nartiniuk School Of Performing Artsdancing lessons, etc.
Cable 4. Studio, Executive
f'r cooterat'n snd sutaort
Sattelite Recording Warkshop for
or sstudio
u io ime, engineers
muscians, etc
same awards weze not, to m
knowled.
e
, given to the judges, etc.
en
earc
s and it may beg e approtriate
to
acknowledge them at theinparty.
They are, as follows:
Persephone Dimsun Judge at semi-final
s & f"in al s,
p raf essional musician encl instructor,
Carrilon Music .
Val
alerie
e
Hud.son
music programming at finals "studio mom"
Dave Thomas
owner
Ocean Sound Recording Studio,
resident af PortafCoquitlam
assisted.
1'Ir Rob

StucLio Mam

Perryman — Director of Video Production
—

t'nd
—

—

—

—

—

f@ISI

l SI

Juize VaLentz Jun~se at semi-finals,
muscian and artist
- Thank you's should be offered. to
special t ud'ios, etc.
amc. a cLetailed. list
zs „( anzy
oru.v t'wa
twa
or
thz'pezhaps
) can be supplied
y ck Hudson.
—

.

VIDEO PRESENTATION
—

NC

announces the cast: i.e. Terry Fox

Sr. stud.ents g finalists.

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page 5
SQCZM
—

—

—

after official business and.

presentation
would be beneficial to allowvideo
time for
to

it

people
socialize
entertainment can
with the assistance
of Rick Hudson who behasorganized,
band of studio muscians able
to perform a variety of amusical
Styles and Susie I'IcGregor
is currently putting a band. together
and may also be
ready
a short performs" ce.
Refreshment Bsr could remain open
increased. revenue.

i'r

i'r

IiZSC~QUS:
VOLU¹EZL&:.squired. f'r:

Publicity/Promotion

g req.
—

contacting: Rad'
Television

Tickets/Posters to distribute andNewspapers
funds
Posters Designed - also distribution-collect
student ?
Tickets at the door - stud.en s?
Refreshment Ear
and operate
Set-up and decorateorganize
Hall
Clean-up
?
Wine snd. Cheese Reception
organize
R set-up
Co-ordinstor
Video Equipment operqtor (set-up/take down)
—

13

—

—

—

VIDEO COPIES

can be made and orders taken after presentation.

NOV

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page 6
BUDGET

EXPENSES

I4IINE g CHEESE RECEPTION

(max. 50 guests)

Vine, punch, cheese

INVITATIONS
( max. 25 required)

platters, glasses, serviettes

100.00

Typesetting, Photocopying4
Stationery, Postage

20. OO

PUBIICITX/PROP'IOTIQN/TICKETS

Typesetting, Photocoaying,and. Stationery foz tickets
Postezs: Design
and materials

5. OO
0. 00

VIDEO EQUIPIIEIIT
VCR

0.00

Large format sczeen (440")
HONOURAMUI'IS

100 00

Richard and. Val Hudson 250.00
Brenda Scharfe
75.00 suggested.
Band for event
75 00

ADI'IISSIQN/TICKET SALES
based an. I50 purchases @ $ 5.00 each
REPRFZHIIENT/SNACK BAR

( anticipated.)

4I.50

4400. 00

00

50 00

500 00

Total lNet Expenses

625.00
125.00

This is a very rough estimate of the budget end. wou1d
have to be gane over in greater detail
with, someone fram the
Parks and Reer..ation Dept. or IIay Day Commirtee.

Resaectfully Submitted.,
Caroline H. Sadler

'j

Nov 17 eggy

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