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July 15/92
Other Expenses

a. Registration fees for conferences, etc. will be reimbursed. Whenever
possible, these should be paid in advance by the ‘Treasury
Department.

Claims for other unforeseeable expenses must be supported by
receipts and will be submitted to City Council for its’ consideration.

Advances

a, Advances may be obtained to assist in paying for travel expenses if
required.

No travel advance will be issued if the person has an outstanding
advance that has not been cleared by submission of an Expense
Report.

Travel advances other than air fare will aot be issued more than
two weeks before the travel is to take place.

Delegates’ Spouses/Companions

Reimbursement will not be made for any expenses incurred on behalf
of guests of delegates.

Accounting

L. All expenses related to attending conferences and seminars, including
travel, should be coded to conference/seminar accounts. ‘Travel for
business reasons such as staff training should be coded to the
applicable training account.

Sere

All travel advances will be recorded in a travel advance account.

When the Expense Report is received after the trip is completed
the actual amount will be expensed and the advance account cleared.

Advances that are outstanding for a long period of time will be
followed up by Treasury.