in Me / ' wheel Cate Ieee 1! Pier f y ae AG) hae eit) relal a PANES Weng \ ee eres Le Pah Pa ARE eas er erengsd neat Renan 4 iy tf ote alersiaileask she, N ary if ; ' it : ne Sony * TAY ARSC Nee Dare ae (Oot ; f eye e bs REL Ass AEST ACR ONT Ca bene toe bigs ee BET ts py ; RO Aa Rom an are Tet cin Ns AS: HOLIFANT cme July 15/92 Other Expenses a. Registration fees for conferences, etc. will be reimbursed. Whenever possible, these should be paid in advance by the ‘Treasury Department. Claims for other unforeseeable expenses must be supported by receipts and will be submitted to City Council for its’ consideration. Advances a, Advances may be obtained to assist in paying for travel expenses if required. No travel advance will be issued if the person has an outstanding advance that has not been cleared by submission of an Expense Report. Travel advances other than air fare will aot be issued more than two weeks before the travel is to take place. Delegates’ Spouses/Companions Reimbursement will not be made for any expenses incurred on behalf of guests of delegates. Accounting L. All expenses related to attending conferences and seminars, including travel, should be coded to conference/seminar accounts. ‘Travel for business reasons such as staff training should be coded to the applicable training account. Sere All travel advances will be recorded in a travel advance account. When the Expense Report is received after the trip is completed the actual amount will be expensed and the advance account cleared. Advances that are outstanding for a long period of time will be followed up by Treasury.