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CORPORATION OF THE CITY OF PORT COQUITLAM
PARKS

&

RECREATION COMMITTEE

meeting of the Parks Recreation Committee was held
the
Council Chambers on Wednesday, June 19th, 1985, at 4:15 inp.m.
In attendance were Alderman Michael Wright and Alderman George
Laking.
Also in attendance was K. Janna Taylor, Parks & RecreatIon
A

&

Director.

CONFIRMATION OF MINUTES

That the minutes of the meeting! of the Parks & Recreation
Committee held on Wednesday, May 29th, 1985, be taken as read
and adopted.

Item No.

1

Mabbett Room
The attached letter was received trom the Golden

t

Ears Hotel for a fund-raising dance. In keeping
with City policy it is recommended that the
charges not be waived and that they be charged
the "community rate" as the other organizations
have been.

'

Recommendation:

That we do not waive charges for the Mabbett Room
for the Golden Ears Hotel.
CARRIED

Item No. 2

Brock House Societv

Please see attached letter.
Recommendation:

That this information be passed onto the Wilson
Centre Advisory Board and the O.A.P.O.
CARRIED

/2.
JUN 19

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Item No.

I &

3

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RoVal Canadian Leaion

3

Please see attached letter.
The Legion requests that they be given
one day
beer garden in Lions Park. If we are toa give
them the beer garden, this will bring our total
up to sixteen days in Port Coquitlam
have
presently been allocated eighteen daysandofwepermits
for beer gardens.
Recommendation:

That the Legion be permitted to hold a one day
beer garden in Lions Park on July 14th,
1985.
CARRIED

Item No. 4

Wilson Centre Feasibilitv Studv

Please see the attached letter from Cornerstone
Planning Consultants.
Recommendation:

That Cornerstone be authorized to proceed with a
report on the option of a two and a three stage

expansion.

CARRIED

Item No. 5

Reeve Street Park

Janna Taylor has contacted Surrey Parks 6 Recreation who go out to consultants for all
park plans. The staff person in charge ofof their
park
planning indicated that $ 15,000 would guarantee
an extensive and complete study for Reeve Street.
Recommendation
dddI
FJdI

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I

d

I

a)
I
I

The Committee will review the terms of refer-

ence for the next meeting.

/3.

„,:,)6 lieth

Qyi e-

b)

When the

terms of reference have
adopted by City Council, that the been
following
steps be followed:

i)

ii)

iii)
c)

call for proposals from various consulting firms;
the Parks & Recreation Committee to
short-list the proposals;
that City Council interview the firms on
the short list and make a selection.

That monies to develop the conceptual plan
be taken from the Parks Reserve.
CARRIED

Item No. 6

Facilitv Rentals

6

Charces

The attached review of tournaments
in the
Port Coquitlam Recreation Centre forheld
1984 were
presented to the Parks 6 Recreation Committee.
Much discussion took place in regard to whether
we should be having charges waived or looking
at increasing the charges, etc. The Committee,
at this point, recognizes
that there is a need
to lower the subsidy over the
few years.
It was generally agreed that wenext
need to cive the
organizations one year's notice so that any
changes in policy would not take
The
policy and procedural rentals of place.
the
facility
rentals would be presented to the Committee for
a full review at the next parks 6 Recreation
Committee meeting.

II

v

Recommendation:

That the information presented be received for

information.

CARRIED

Item No.

7

Other Business
Alderman Wright brought up several concerns in
regard to Aggie Park.
1. Dugouts: There has been a equest that the
wire mesh in front of dugouts be taken out.

/4.
J 8 19 1985

: sS

Janna
zndzcated rhat zt
could not be doneTaylor
at
this
time. There
re nee
ne d s
t o be a meeting with all user
aroups in order
to find out whether it will affect
their
particular leagues, especially in the
leagues. This particular item wil.'e minor
discussed at next year's
allocation meeting.
Trees Overhanging Third Baseline: This
will
be looked into to see if it
is
indeed
getting
in the way of
Comment.

2.

—

play.

4

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3.

That a wire mesh
be left. at Agqie Park.
This will be done drag
as quickly ss possible.

4.

Toilets at Aqgie Park: It was felt th a t, a t
t his time, they could utilize the facilities
at the Women's
Centre.
Recommendation:

That these items be received for information

and investigation

CARRIED

Centennial Pool
Janna Taylor reportea that, unfortunately,
colour of the "wave" which had been placed the
t he walls
of the
at Centennial Poolonnwas
not acceptable andbuilding
direction immedi-tely
e y
too change the colourhadto given
blend
in
with
the
existing
building. The colours will be various shades of
brown and orange.
Recommendation:

That this be received for information.
CARRIED
ADJOURNMENT:

The meeting adjourned at 5:30 p.m.

N.R. Wright, Chairman

JUN I 9 1985

Golden Ears Hotel
2655 Shaughnessy Street,
Port Coquitlam, B.C.
Dear

June 4, 1985

Sirs;
RE:

HYDE CREEK CENTER

We are sending this letter as requested
Mayor L.M.
Traboulay with regard to the use of Hyde Creek on by
June
22, 1985
for a fund raiser dance.

be

The dance will be on behalf of Kerry J. Irvine who wiii
going to Toronto for a kidney transplant.
Thank you for your assistance in this matter

Yours truly;
Wayne Gosse
Manager

c.c. Mayor L.M. Traboulay
R.A. Freeman
K. Janna Taylor

JUN 1

TING@

O'HOlClH; I;&Gag@

pSG QI4g'I P

Under the Distinguished Patronage of:
His Honour, the Honourable Robert G. Roger „
Lieutenant-Governor of British Columbia
and Mrs. Rogers

3875 POINT GREY ROAD VANCOUVER, B,C V6R 183
TELEPHONE: 228-1461

BROCIt HOUSE'cttwty Centre for Sentors on Jertcho Beach

June, 1985

RE:

ANNUAL

BRITISH COLUMBIA OUTSTANDING

SENIOR CITIZEN OF THE YEAR AWARD.

Dear Friends:
Brock House Society, with the support of the Bank of Montreal, will present
in 1985 the 2nd British Columbia Outstanding Senior Citizen of the Year Award.
The Award will consist of "The Brock House Society Nedale and a cash grant of
$ 5000, to be used by the recipient in any way he or she chooses.

in writing to you is to ask for your assistance in obtaining nominations for this Award. You can do this by displaying the enclosed material
in any way appropriate to your means, and by distribution of the brochures.
Our purpose

You may be interested to know that we had an outstanding response, from areas
throughout British Columbia, to our requests for nominations for the 1984
Award. We are looking for an even greater response this year.

If there is any further information you need or should you wish more material,

please write to:-

Peter J. Sharp,
Secretary,
British Columbia Outstanding Senior
Citizen of the Year Award,
Brock House Society,
3875 Point Grey Road,
Mr.

Vancouver, B. C.

VGR

183

sincerely,

Yours

BROCK HOUSE SOCIETY

GDD/j

f
JUN 19 1985

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Phone: 942-8911

ROYAL CANADIAN LEGION
PORT COQUITLAM BRANCH 133
2876 Shvughnevey Street
Port Coquitlvm, B.('. VSC SG7

une 4th, 1985
Mayor and Counsil
2272 McAllister Ave

Port Coquitlam, B.C.

V3C

2A7

Dear Sirs,

July 14th, 1985 wr are having our annual Legion picnic in the
Lions Park, with the usual pancake breakfast and afternoon B-B-D 6
races. This year we would also like to have a beer garden & request
your permission to do so. Proceeds from the picnic go towards our
annual childrens yunas party.
On

Bobbi Doherty

Sec./Manager
R.C.L. ¹133

JUN

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June 14, 1985

Janna Taylor
Parks and Recreation Director
Parks and Recreation Department
City of Port Coquitlam
2253 Leigh Square
Port Coquftiam, B.C.
Ms. K.

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V3C

388

Dear Janna:
In response to your letter of June
I would be
to
consider the implications of phasfng4, the proposed pleased
Wilson

Centre expansion.

It would appear that options should compare a two
a three
stage expansion to the single stage outl fned in theandreport.
We wil
pr'epare a short addendum report. Our fee for this
work, including ten copfes and a review meeting is $ 1,000.00
I hope this is satisfactory .
1

Yours sincerely,

Simon Richards

SR/yp
Imse

II]
JUN

DRAFT
The C;ty of Port Coquitlam is interested in the development

of a conceptual park plan for the approximate 23 acre parcel
of land located adjacer t to the downrown core. We wish to
'retain a consultant to prepare the plan which will include
cost estimates and a capital works program. Several firms
will be invited to submit proposals for this project. If
your firm is interested in submitting a proposal we would
appreciate receipt of your response by 4:00 p.m. Priday,
July 20th, 1985.
The information we would like you to provide should include

the following:
a)
b)

c)

previous experience in similar projects that staff and
company have been involved in
experience in work for public agencies
experience of your proposed project staff in similar

projects
d)

time frame to undertake and complete this project

e)

schedule of fees and an upset price for the project

The terms of reference for the study are as follows:

1.

To work under the direction of the parks a Recreation

Director and to liaison with other staff persons as
JUN

9

5

deemed necessary.

""'port»g ~roups for the

as to the perception of their future
The conceptual plan is to include

and active recreation.
A)

requirements
plans for both passive

Specificall Y

~

Active Areas:

Identify athletic spaces and sizhs for later
detail design work
ii) Identify the kind of surface coverings
required
iii) Identify other active areas as deemed
appropriate
i)

B)

passive Areas:
i)

Identify kinds of spaces and size of spaces.

4.

Test the soil conditions in order to
determine if
there are any special requirements

5.

To

6.

Develop traffic patterns and parking

include the Coquitlam River as a potential
recreation area

for the park if required

requirements

JUN

19

5

Develop the ancilliary facility requirements for the

7.

active and passive areas
That facility standards that may be used as a start-

8.

ing point be equivalent to the standards used in
park development in adjacent municipalitiest such as

the City of New Westminster, the District of
Coquitlam, Pitt Meadows and Maple Ridge.
9.

Construction and development costs must be in 1985

dollars.
a)

Pacilities must have a ).ife span of at least
25 years.

10. To conduct a series of public meetings for

input

into the plan of the park.
11. To develop a ten year

capital works program for the
construction and development of the park.

12. Two interim reports to be submitted to the parks and

Recreation Committee:
a)

Scope of project,

b)

Preliminary design of park layout

e.g. number of fields and sizes

JUN 19

13. Presentation of plan to P.C.A.A.A. and other

sporting organizations.
14. A final presentation to the City Council.

Enclosed with this letter are the facility standards utilized
by the City of Port Coguitlam, an inventory of existing city

owned and city maintained facilities and a

report on the park
site which identif ies the City ' direction for the
development of the park land.
Should you wish any further details or clarification, please
do not hesitate to contact the undersigned at 942-0285.

Yours truly,

JUN 1

~ILAW

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Februarv
6
Fiaure skatina Chamoionshios
Invoice
No Charge
Ice Rental (100%)
$ 933 99
—

—

RORm penta&

Mabbett Room

$ 360.00

Young Room

$ 72.00

Meeting Area

$ 72.00

TOTAL
AMOUNT INVOICED

Slr 437.99
No

Charge

81

437-99

JUN 19

))arch ~th

~t

Invoice

Ice Time (50%)

—

~ce Rental (100%)

11th — Rinoet e ~ovincials
$ 1,126.57
$ 2,253.13

Room Rental

Mabbett Room

$ 480.00

Young Room

$ 108.00

Young Room

$ 108.00

TOTAL

$ 2g949.13

AMOUNT INVOICED

$ 1i126.57

81

822.56

JUN

5aZgh 1gLt5 to

Invoice

—

~

Ice Time (508)

~ce Rental (1.0%)

—

Bantam Tournament
$ 2g396.56
$ 4,793.12

gpom Rental

Mabbett Room

$ 960.00

Young Room

$ 216.00

Meeting Area

$ 216.00

TOTAL

$ 6g185 12

AMOVNT IEBTOICED

$ 2,396.56
$ 3,788.56

JUN (

~ ~
~t

Invoice

—

~ce Rental (100%)

No

~t

~st

—

Winter Wind-Uu

Charge
$ 1,646.11

Egom Rental

Nabbett Room
TOTAL
AMOUNT

$ 660.00

$ 2w306.11

INVOICED

No

Charge

$ 2.306.11

JUN 1

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Invoice

—

No

'nn, to JLttI

Rinoette Nationals

Charge

1RR Rental (100%)
iigRm

—

$ 4p943.15

Rental
Mabbett Room

$ 960.00

Young Room

6252.00

Meeting Area

$ 252.00

TOTAL
AMOUNT

$ 6 p 407. 15

INVOICED

No

Charge

$ 6 407.15

JUN

~

ggptember

~t to

Invoice

Ice Time (50%)

—

~ce Rental (100%)

—

N~so~n

~d ~iers ToOTrnamen~
$ 1,937 20
$ 3,874.40

~Rom Rental

Nabbett Room
TOTAL
ANOUNT INVOICED

$ 480.00

$ 4,354. 40
$ 1,937.20

417 20

JUN

October

Invoice
Invoice

—

—

~ to

8th

—

~d Timers Hockev Tournament

Ice Time 8 508
Ice Time 8 100% (Stat Bol.)

Rental

$ 3J 064. 45
$ 1,202. 40

$ 7,331.30

Bourn Rental

Mabbett Room

$ 600.00

Young Room

$ 144

Meeting Area

$ 144. 00

00

TOTAL

$ 8r219.30

AMOVNT INVOICED

$ 4,266.85

83 952 45

J II N

December

Invoice

—

~t to ~t

Ice Time (50%)

~ce Rental (1004)
~Ro m

—

~e

Wee/Bantam tournament
$ 902.96

$ 1,805.93

Rental
Young Room

TOTAL
AMOVNT ZNVOICED

$ 144.00

$ 1,949.93
$ 902. 96

81 0 46. 97

JUN

85