CORPOPATION OF THE CIA OF PORT COQUITIAM

PARES g RECREA ION COMMITTEE

meeting of the Parks g Recreation Co:mnittee was held in the Parks &
Recreation Office on November 13, 1991 at 3t45pm.

A

In attendance were Alderman Mike Thospson and Alderman Michael Wright.
Also in attendance were Gordon Voncina, Operations Manager and K. Janus
Taylor, Parks L Recreation Directow.

Item No. 1

Publi.c Works Yard Tour
The Committee members toured the Public Works Yard with the
Operations Maragor for approximately one hour. The purpose of
the tour was to alert the council members to various issues.

ie. safety, crowding of storage facilities, lack of showers
for women, condition of detoriating buildings.

Item No. 2

Parks g Recreation Committee Meetings

It was discussed that meetings would be held on Thursdays at
5:00pm. The next meeting will be Thursday, December 6, 1991.
Both Tuesday and Wednesday evenings were not workable for
committee members.
Item No. 3

S'chool District g'43 — Cost Sharing of Hyde Creek Indoor Pool

Attached is a report from the City Treasurer in regard to late
payments by the School District for the indoor pool.
approached
lt should also be noted that the School Board has
cost sharing

as to the possibility of getting out of the
agreemwnt.

me

RecommendLtitnn

That we ask the City Treasurer to write to the School District
to outline our concerns and to find out what their rationale
is for the monthly

installments'tem
No. 4

PoC

Heritage and Cultural Society

Attached is a letter from the society requesting that we waive
the fess for a meeting room.
The Parks g Recreation Department does have a fee schedule
which applies to all groups and organize'tions. This group
presently qualifies for a subsidized rats.
The Committee wants to invest'ate the possible use of rental
houses (City owned) for such things as Heritage Society, Teen

Centre, etc.

Recomm~n'~t'
To

deny the request.

Cgrzii4.
NOV 1 3 l891

Item No. 5

. emoval of Two Maple Trees

Attached please find a report from the

Parks 6 Recreatior.

Superintendent.
Rgg6tm~nda t~in

adopt the Parks Superintendent's

To

Item No

6

recommendation.

Central School grounds — Ãettiug
Superintendent.
Attached is a report from the Parks

~Rlt@and~1~l
adopt recommendation one and twc; hut
from Park D.C.C. interest.

To

that the money come
Datril~

Item No. 7

PoCo Rec Centre — Roof Repairs

The Committee reviewed the

(Poz Information)

memorandum from the Recreation

Manager/Deputy Director.
~RLmmgnda t 1 on

That the memorandum be received.

Item No. 8

Reeve Street Park — Phasing Proposal
was
6 Recreation Director
repor t fr o m the ParksRecreation
wed thee
reviewed
also
Director
discussed. The Parks 6 members. I'he proposed cuts in the
plans with the Committee the November 16, 1991 meeting.
report will be taken to

'
Th

)inggmm~n~t~in

That the report be approved.

AD

JO~meeting
The

M.

Thompson,

was adjourned at 7:00pm.

J . na Taylo
NOV 1 3 1991

Mem o
City of Port Coquitlam
To:

Parks & Recreation Director

cc

B. IQrk

L. %heeler

From:

J. Maitland

earn
City Treasurer

orna
Re:

School District 43 cost sharing

of Hyde Creek pool

administration

maintenance,
to pay 50% of the cost of
them
for
o
s
calls
ca
43
SD
wit
Our contract
the centre. Our contract u er
of
portion
pool
swimming
s
or thee
ration for
e remianing half "on the
andd operation
Ma&'r.
z" ard the
of
first
day
the
on
determined
in fact SD 43
o the amount so
a of
a "half
topsy
43 h ive beenslow'in comin g in
SD
from
yearpayments
r . This
of the $ 100,860 which
1st o f N ovem ber".
ins ea o
so instead
centre,
the
for
arrears
in
ecid e d to ake monthly paymentsmonthly installments starting in June.
une. As a result the City
h
received
for the period
M 1st we have
d
interest revenue of rough 1y $ 5 , 000
lose
will
and
invested
funds
has not had these
is: eceived, next May.
up until the Gnai payment
'

',

'o

October but before doing I
thru
lost
Ivtay
interest
of
amount
'll
or the
43 for
ou
I would like to bi .SD
Committee first as there will without a
your
it
run
by
should
we
thought
agreement.
indicating that they want out of the
from SD 43 as they again are
43 tried to get out
file from 19 85 which when SD
the
of
a
is
copy
committee
Also attached for your
of the agreement.
i

/

COOOITLAN
TIIK,CORPORATION OF TlIF. CITV OF PORT

M

E ME 0

DATE:

TO:

B. Kirk,

FROM:

Parks 4 Recreation Committee.

SUBJECT:

Hyde Creek Operation.

June 4, 1985

City Administrator.

EECOMMEIIO4 EOII:

h

Eh

C'

3

h

in the attached letter.

BACKGROUND

&

p

p

Ip

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.Chpg.*: h

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II43

COMMENTS:

po change the termination
School District g43' proposal is basically
2005 to the year 1990.
of our operating agreement from the year
that:
This is totally unacceptable to us in

(1}

(2)

lose their cost sharing for fifteen years.
them out at the end of five years.
We would have to buy
consideration.
opinion this offer warrants no serious

We

in my

pip/ilaw
J. Maitland
JM/ms

Attachment

NOV I 3 199I

hool Disrri(-t No. 43 (Coquirhrn)
0 FJJrizr Srrrrr.r-Coqrrirtrrirr,

IlC."Y3JAA7

- 939-9'70I

P-129(c)
1985-05-17

Mr. B. Kirk

City Administrator
City of Port Ccquitlam
2272 McAllister Avenue
Port Ccquitlam, B C.
V3C 2AB

Dear Mr. Kirk:

acknowledge your letter of

The Board of School Trustees
considerable review, propose the

1985-04-17 and, after

following:
50/50 costparticipate in the existing
We will continue to
five years
of
years. At the end would
ptuc'hase
h 'n formula for five
and the City
the facility would be appraised
the School District's share.
allow the City
that the five years would
It is interided
aside funds to acquire the School
sufficient time to set
District's share of the building.
to adlninister
a joint management committee the comm3ttee
The Board feels that
that
We suggest
a v
would be advantageous.
g
the pool wou
appointments rreoo. esentin
'
administrative
and
trustee
'n
Cit
.
Cn:
.n:
sh ou ld both
representing
the Board and an equivalent composition
Yours truly,
43 (COQUITLAM)

R.
Admr

nistrative Assistant

RDC:

jr

)()gh

2272 MEALLISTER AVENUE

i'ELEPHDNEI

PORT COOUiTLAM. B.C

Vsc 2Ae
Oui PILE

Apr i

17th,

I

1985

school DisIrict No. 43 (Coquitlam)
550 Poirier Srreet,
Coquitlam, B.C.
6A7

V3J

Dear Mr. Urdahl
P

C

~E:

recent proposal t'o amend weourarepartnership
re r ewe d y our Hyde
a
and frankly
Creek
regarding
raga
men
onl
s
agre
y their
to addres
tit
th a f.he Board has seen
in th'9
parties
sur risodf;nancial
two
There are
difficulties.
are
which
present
Boards
financial problems the
ent
artnersh' bot h wiith
agreeme
the
of
end
h'ch
will occur at the partnership.
wi
c
ee
e
immediate ar d ours ou
share of 1he our concerns
your
y
e ns ass well
when we m 31 b uy out reement
must address
a
.e
th
ag
to
cl
ange
any
as your
the
amend the cost sha r in g from
iss prepared tocost
hour 3
1c
to
oui1ci
n
ond
OUr
correspo
g
sharing
to a
that
re1ent 50/50 conTract
share with the inprovthesion
'um
357,'oard
minimum
out
ya
bu
e
with
of Ise
ba amended by reducing sr b u y--out.
agreement
r
our
ag
f
o
11
dol
ause
one
c
thee p ool va ue to af44 220
in 1985 alone
provision fromt w50$ oofsave
4
I
o Board some
tl
amendmen
Th s
concerns.
and does address both parties
joint
s req uest for a
Board
the
to
in
response
has
in
staff
iv
F ina
ool facilitv. Dur
thee poo
r
address
to
taff
sta
committee to administer
nue to meet with your We are hesitant
tne past and concernsconti
ave.
the Board may have.
that
are presently
ccncerns
any an d a
a
en
committee
f orma
to estab sh a addressed.
be ng qu ckl y
have

We

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P

w

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i

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—

1

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i

I

I

1

I

w i

I

I

i

i

I

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w h

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/2

941.5411

2

be pas.sed by

for us as our budget must
is a major concern faiiing
new signed agreement on the
Counci! by May 15th and budget any
wii! be set on the basis of the
Hyde Creek operation our
existing 50/50 agreement.
Time

You

F.E. Peters, P.Eng.,
Acting-City Administrator
FEP/al

c.c.

J.G.S. Maitland,
City Treasurer

Admi;04/i7/85

5chooi District No. 43 (CoqUitlam)
550 Poirier Sleet-Coquirldm, DC.-V3J 6A7

p-129(c)

1989-03-27

I
Mr.

- 939-9201

Lv3 dv

B. Kirk

City Administra tor
City of Port Coquitlam
2272

McAll'ster Avenue

"ort Coquitlam, B.C.
V3C 2AB

Dear Mr.
Re:

Kir):

Hyde Creek Pool Operation

time and concern

considerable amount of of the
The Board has spent a
in light
over-all financial operation
with
Restraint Progr am,, pa of. which

its

rt

is

Provancial Government's
it is faced with by its partnership
the financial burden which
in the Hyde Creek Pool.
a
that the decision to enter into
The Board still belxeves construction of the pool was a good
-,'oint partnership in the
which they
Board and the communities the industria
'al
'1,
Counci
, th e
for
one,
absorbing
government
the
with
wi
serve. However,
lrnu.tations on the Board's
position.
tax base, and placing severe
has now had to re-think its
Board
the
d
t,
bu
b
ge
operat1ng
sharing agreewculd propose that the
Board
the
regard,
In this
c
ment for the o ra ang rtion to tl-.e actual use for schoo
ro
in
poo
h 1 district
o
presently amounts to
d
activaties, whichhours.
gd e
iarbiar
former
total operatingpartnership,
the
of
lsght
sn
and
a
administer
the pvgol is
to 3ointly
'cial
a committee be es tablished
tratzon, that'1't
economies baneful.cia
nsure
attempt to
the pool feei i y inthe agreement.
to boch parties of
Council would consicer thzs
if
it
appreciate
would
that the
Board
The
the severe financial restraint
request in 1'ig t of faced
with;
Board is presently

'n

dd:gg

Yours truly,
SCHOOL DISTRICT NO.

43 (COQUITLAM)
.

~~- S.W. Urdahl

Secretary-Treasurer
SWU:3r

lag

I,Fr
5&CEXAWZIX LIMESTONE

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EA

OR*MT ANDERSON
FE'I'ER H HEHWARD
M. M*

FLOOR THREE DEN TALK/CENTRE

sss euRRARD ETREET
cess
I o.eox

DONAI O LIDETOHE

RODERICk

ayc~r

VANCOIJVT'R, CAHAD*

VTX ICA

kENEIE

CHRISTOP Ell S. I VADT
LINDA O. P RKER

TELEFMD

E 6eo*6

eee-sees

January 25, 1985

Mr. Jim Maitland

City Treasure
City Hall
Port Coquitlam, B.C.
V3C 2A8

Dear Jim:
Re:

Treasury Enquiries -- Hyde Creek
Centre Operating Agreement
Our File No. 322

the agreement
request, we have reviewed
Further to your "Agreement"
of Port
City
the
between
(the
dated July 15, 1975Board
No.
District
School
of
Trustees
of School
d th
1
30
of
o
term
The Aareement is for a
43, Coquitlam (the RBoarde).
50
City.
the
pay to
rovides that the Board shall
years an d provi
ortion of
por
for
a specified
budget
operating
annual
" .
cent of thee
percen
annual
The
Facili
y
(the
the Hyde' Creek.be Recreation Complex
the
by
accepted
prepared by the City and if Innotreturn,
d t
the
e
t
a
arbitration.
Board is to be referred. to the
of the
City is to pay one-half
reement
A
the
e
gr
conclusion o f
oar
e
t
to
value of the facility the original construction
current assessed Board
paid one-half of
advised that the
cost of the Facility.
one but on i .s
The Agreement is not a sophisticated
enforceable by
is
of a contract which
face h as a 11 the elements
contrac , i
the
breach
to
h C'.t . If the Board is determinedrespecting
i y
vali
the
might raise the following arguments
the Agreement.
Board and the City to
The capacity o botn thecontingent
upon compliance
was
enter the Agreement prerequisites
at the
in
with the statutory was entered. Itplace
be
to
is
time the agreement
records
its
examine
would
Board
expec t e d th a t the
'c Sc
Schools
oo s
171 or the Public
to ensure that Section
of
168
(4)
Section
(now
Act R.S.B.C. 1960, c. 3191979,
Section
and
375)
c.
tl.e School Af.t R.S.B.C.Act R.S.B.C. 1960, c. 255
624 of the Municiual
. Il.s.t C.
6 tt
t'8262)
6
were
provisions
statutory
1979, c. 290) and other all
resolutions
necessary
confozmed 'with and that
)

'

)

P~1A

~

Oy 1 3 1991

~

Januar

MACKENZIK LIDSTONE

25, 1985

approvals (in the

d an d ministerial
d
were adopte
obtained.
case of the Board) were
the
evidence that
'n
uld search foro f any
such
reement
tthee A gto repu ia e.
itself in breachthe Board
i
to exist ire tofe an
breach is unlikely
h
shar
providing the Board with its

city's

't

adequately maintained facility.
the certainty of the
'r aalso attack
'
e
p
atior s oCourhte to
Agreement but the obli
o determine
a
enable
to
ear
cl
in
iciently
Board
f
suf
and the
of the City an
the intentions
entering the Agreement.
may simply withdraw
Board
oa
i
th
t
er
whether
enquire
iin
u
you have
is success ful
Unless the Board
t.'ication
iating th A
fcr repu raw
r o
wit.
City. It
the Board may
1
to the
payable
damages
of
award
Order
"ourt
obtai a
't
would be a bl e t o'f'c
the
of
Ci
the
y
erformance
that
is unlikely
ff'
tly
ld
o
o
y d ,aa
e
A reement, g
ff'ci nt
i
o
w h ere mo
performance
specific
er titled to
compensation.
would be
of damag esand
calculation
the
e
tn
case
case,
this
In
Agreement
e len g th or th e
expenses but a our
uncertainty oof operating
lties.
ties.
able to resolve these difficu
the operating
a iitss ssnare of in
pay
refusing to reduce
Rather than attem
opera
p t to arbitration
t'the pursuant to Section
costs the Board may1 abude ets
to
arbitrator mig hr t
olicies theus
nt. An current
isca
f
thu
to
due
curtailed, cou
s
b e severly
from the Board that
ld
shou
ld
Facility
Board
the
of
hours
operating overall
In this manner the
costs.
crating
o
reducing paymentsp without breacchin
ing the Agreement.
reduce its
an agreement
as too whether payable
uired
enquire
en
have
by the
you
Finally,
of operatingurcos tss
share
'tmodification
b the City
to agree to
th Cit
o
one
'
tt.ing
permi
-

'

h'd
'

future.

'.

By

pe

1

3 199I

~

January 25, 1985

MACKZWZXZ lZOSTOXZ

modifications, however
would not obligate itself to permit future
explicitly state that the
any amendment. to the Agreement should
further amendments.
City is not obliged to agree to

Sincerely
NacKENZIE LZDSTONE

Grant Anderson
WGA/amb/7580 G-3

cc: Nr. Bryan R. Kirk, City Administrator

Noy ) 3

199'I

~

TRE.CORPORATION OF THE CITY OF PORT COQOITLAM

MEMO

Kirk,
City Administrator.

TO:

B.

FROM:

J. Maitland,

SUBJECT:

Hyde Creek Operation.

DATE:

January 23, 1985.

City Treasurer.

RECOMMENDATIONS:

District S43

School
That we change the co" t sharing formula with
(1)
tn hours of
corresponding
from the present 50/50 contract to a cost sharing
made by
s-zings
that
any
and
share
use with a minimum 35/ School District 43 dollars and applied against a booked
to
1985
converted
School District $i'43 be
one half the appraised
debt to be created on the City's records reflecting

value of the pool.
That

(2)

the City's aquatic staff start doing the pool mair'tenance

effective April 19SS.
BACKGROUND

&

COMMENTS:

See attached January, Sth memo.
The

first recommendation is based upon the fact that:
43's

usage of the pool is approximately 30%.

present
School District
(1)
the pool opened.
since
constant
fairly
been
has
and

now and we as partners
School District 43 is in financial difficulty
end of the contract of
the
at
position
are going to be in the
r'c
money to buy out School District 43.
having to come up with a large amount ofThis
School
recognizes
recommendation
(assumming the pool holds its value).
problem.
buyout
future
our
also
District 43's present financial problem and

(2)

th'eement

What we

intend on doing is to:

School District
Appraise the pool now and establish that we owe
R43 half of that value.
P43 would save from the
Each year calculate what School District
(2)
and reduce the amount
dollars)
1985
to
present 50/50 arrang& ment (convertedsaving.
we owe them by the amount of their
(1)

(3)

Take 100% control of the pool when the. booked debt is reduced to ().

The second recommendation will result in three less pool maintenance staff being
employed at Hyde Creek. Tho timing of the reduction will correspond to our

normal increase in outside Parks department crews and it is ~ho ed that layoffs
will not result buc rather that the employees will be shifted to the Parks dept.
and then through attrition, prior to seasonal reductions in the Parks area, be able
to find another postion with the City.
COST IMPACT

Assumming we implement the staff reduction at Hyde Creek, a change in the cost

sharing formula will hav& the following imoact (for 1985):
School District P43's Share
Increase in Ci.ty Share

8

Book Debt

Decreased

8

8147,402
117,9?2
103,182
88,441
73,701

50 %
40
35
30
25

S

29,480
44,220
58 ogl

73,7)1

8

8

29,480
44,220
58,961
73,701

While the impact of the proposed change to 35% for School District .'t43 must be made
up from tax revenue, Council must keep in mind:
We

(2)

should now be setting up a reserve fund for our eventual buyback.

While -he recommendation appears to address their request for a reduced
it doesn', it merely changes the method of payment.

cost sharing,

Also attached is a copy of our cont act with Schcol District p43.
The Parks and Recreatio . Committee met on January 23, 1985 and is in agreement
with both recommendations.

J..'(aitlsni
JM/ms

Attachment

gp)( 1 3 190i

B.

Kirk,

City Administrator.
FROM:

J. Maitland,

City Txaasurer.
SUBJECT:

Hyde Creek Gperation.

DATE:

January 8, 1985

J. Taylor
R. Freeman
McKenzia Lidstone
Mayor & Council

Jaune and, I mac with officials fxom School District p43 and heard their
suggestions on Hyde Cxeek. Their main concern is to reduce tha share of
costs which they are paying. Their suggestions are:
(1)

Reduce maintenance costs

At othe. pools the aquatics staxf serves a dual purpose, firstly to run
pzogx'arne (teaching and lifeguaxding) and secondly they are also zesoonsible
for maintenance in the oool area. Our aquatics scaff have uoc been
responsible for any of this maintenance.
Tf we tzansfezzad pool area maintenance to our aquatics staff this
result in either the City reducing staff at Hyde Creek ox'icking upwould
an

additional $ 70,000 of the maintenance cost performed by labouzers at Hyde
Creek.

have advised School District d43 that ;ny change in this area will not
take place until the fall session, due to possible scheduling changes
which may result, and as our spring brochure is already out, va vould not
vent to confuse the public with schedule changes.
We

(2)

Change cost sharing formula

the present time School District F43 is using the pool approximately 30K
of the time and would like to revise the cost sharing formula to reflect
their usage. They are nov paying 502 of the coscs.
At

While this appears to be quite reasonable ve must keep in mind:
- The pool vas originally built as a joint project and the 50K cost sharing
is not based upon usage bu- on the availability of time foz School District /143.

- Xf we agree to amend the cost sharing formula to zexlect usage ve must
consider what we would do if School District F43 cut their pool pxogram
completely? i.e would we pick up 100K of the cost?

Continued Page 2

g()q

'!
~

Il)'j;

~

School District p43 also implied strongly that if we do not reduce their
cost sharing they will break the contract. Ouz reply to School District
f43 was that we know our Council would not agree to auy cost sharing change
unless there wet'e at a minimum a corresponding change in section 11 of the
contract. Section 11 of the contract requires us to pay School District f43
5GX of the current market value of the pool (ba11-park $ 600,000 - $ 700,000)
upon tszmination of the contract.

Our'awyers are reviewing the contract and. will advise us soon.
also discussed what portions of costs at Hyde Creek Centre we are allocating
to the pool for erample we have been chazging 75X of the Hydro billings to the
pool and they feel only 45X should be shazeabie.
We will be meeting with them again on January 24th mainly to discuss cost
allocations at the Centre snd we will also give them a time table on when they
can expect something on maintenance costs and the sharing formula.
We

Following our next meeting we will be making some recommendations to Council.

NOV~ 31991

M

y~

34'0 Coast Merioian Road,
7
Port Coquitlam, B.C,
—

V38 3N5.

Telepnone;

942-5378.

Octooer 31i 1991.
Alderman M. Thompson,
Cnairman,

Parks and Recreation Committee,
City of Port Coquitlam,

2580 Shaughnessy Street,
Port Coquitlam, B.C.
V3C 298.

Dear Alderman Thompson;

Further to my previous lerter re s meeting o'lace for ths Heritage 2nd Cultural
Society.
recuast 2 waiver of tr,e iee fo. Cr e meetirg room in the Terry Fox
t orary on one even rg Der montn.
21 ra ..Bt, We War2 91uei1 3'e 2 tc
DC 0
2 5 I era. 7 f«eet ng rooms On
Tnursday evening, a pre-oookad t1me Dy tne;Deary.
Hrwevar. wnen tr.e new

«ne'1 '

82 sys'tefil WBS 1iltf OGUCB

'we '«'Bl 2

'12D ta to ''SB

our memearsnio is curren-lv iary

na

rcoi7I

at I'0 COS

CG

LS.

Ulitis - 2 11 11CBd, ''C
;cfl I ail aura ycu «i i agf'22.
I'2 I'cw HGD1: g 0 n sf = GUI
Gt. 2, coUI 92 ii:c, 2 sed mel«oai sli'ID.
As I'8
Drcfile in tne City, «e «ouic I i«e to De sole to I'iced gener'al meetings;n
cubi 1 c ffceting oomi weel 2 wa coL!ld iGSC spe kers, etc.

As

:-. G

OUf

I

08

I

I

The I-.'eritage 2nd cultural Society
3 rGI Dl'0 i
gfoLD aro ss yoU Ie aware,
,.aue CO-OeeratCd With tna City On .,an''UGCCIof'S OV2r ne Das't 'two Meara.
..

'i 2'.

cl«i

IBSSUIef.

Z c Janna Taylor,, Parks a Rerreat icn
c.

.

DII Bctol

.

MOV t 3 1991

Category Classification
Brownies, Guides, Cubs,
Scouts, Cadets, P. T.A.
or other parent

auxiliary, community and
rate payer associations

Category

Type of Use

1. Annual General Meetings
2. Meetings and other activities
to which no admission is
charged
3. Banquets and activities
assessment levi.ed to
individuals attending or
participating in the program.
4. Fund raising projects
5, Christmas parties, Halloween

parties and. special occasion
parties.

Non-pro f 1 t community
cl.ubs such as sports,
drama, music

1. Annual General Meetings
2. Meetings, banquets, practices,

rehearsals, demonstrations and
zecitals where no admission
charged

recitals, dances,
productions and games to which
admission is charged
l. All candidate meetings
3. Concerts,

Political
Municipal Compo~ants,
Regional Districts,
Social Service Agencies
Commercial & Outside
Port Coquitlam Groups

Recognized City Employee

Functions

A

2. Partisan meetings
3. Fund raising pro jects
4. Conventions and conferences

B

D
D

1. Meetings, including referenda,

by-laws, public hearings,
voting for elections,
plebiscites and referenda
1. Dinners, Dances, Meetings
1. Meeting s
2. Banquet s and dances where
admissi on charged to

A
B

partici pants

3. Fund ra ising projects

Revised
02/90

NOV

1

3 199f

Category Classification

Type of Use

Union Associations

l. Meetings
Banquets and dances where
2,

Cs.tegory

admission charged to

participants

Private Groups (Po t
Coquitlam Residents )
Day cares,

preschools

3. Fund raising projects
l. Dinners, dances, wedding

receptions, meetings

1. Meetings
2. Fund raising projects

societies

1. Church services conferences
Conventions and
2
3. Fund raising projects
1. Annual General Meeting
2, Meetings
3. Banquets where admission
charged to cover costs

Federal and Provincial

1. Meetings

Churches

~

Service Clubs,
recognized clubs that
belong to non-profit

4~

B
D

C

A
B
B

raising
recognized charitable
organizations

Fund

5. Fund raising activities for

Government

NOV l 3 1991

1991 Rental Rates
ICE BATHS

Minor Hockev. Fieure Skatine. Rinsette 6 Soeed Skating
Per Hour
Prime
Please note Prime is weekdays
$ 36.50 + G.S.T.
Non-Prime
829.50 + G.S.T.
4:00pm-midnight and weekends
Junior B Hockev
8:00am-midnight
$ 50.50 + G.S.T.
Commercial
Non-Prime is weekdays
Prime
597.00 + G.S.T.
midnight-4:00pm
Non-Prime
573.00 + G.S.T.
weekends midnight-8:00am

Ice

Summer

Commercial
Minor Programs
~Dr

Floor Users

Minor Lacrosse

Intermediate Lacrosse
Junior B Lacrosse
Senior Lacrosse
Ball Hockey
¹om Rental
All Plus G.S.T.

$ 97.00 + G.S.T.
848.50 + G.S.T.
$ 11.50 + G.S.T.
$ 12.50 + G.S.T.
815.00 + G.S.T.
817.50 + G AS.l.
826.00 + G.S.T.
A

B

Waived
Waived

20. 00
200.00

39.50
345.00

59.50
475.00

Waived
Waived

23.00
225.00

46.00
400.00

68.00
575.00

n/a

n/a

48.00

n/a

Waived
Waived

35. 00
281.00

67.00
550.00

100.50
800.00

Waived
Waived
Young Room
Waived
Library Rooms (per room)Waived

7.50
15.50
5.50
5.50

14.50
31.00
11.00
11.00

22.00
47.00
16.50
16.50

Hyde Creek Gym

hourly (up to 6 hrs)
social rates (6 hrs
+ over
Mabbett Room

hourly (up to 6 hrs)
social rates (6 hrs
+ over
Wilson Centre (hrly)

Kitchen

Arena Dry Floor

hourly

day rate (16 hr s)

822.00 per rental

Rooms

Hyde Creek Program

Lounge

liquor Clean-up (up to 6 hrs) 830.00 (all facilities)

THE CORPORATKON OF THE
CZTX OF PORT COQUIT&AM
MEMORANDUM

October 25, 1991

Janna Taylor, Parks & Recreation Director

TO:

K.

FROM:

Bram Hoogendoorn,

SUBJECT:

Removal of 2 Maple Trees — 2191 Centennial Avenue

Parks Superintendenr. Director

Recommendation:

That the two maple trees on the boulevard adjacent to 2191
Centennial Avenue remain as is.
Background & Comments:
The owner of 2191 Centennial Avenue has complained about two healthy,
big leaf maple trees on City Boulevard adjacent to their property.
Kellie Penner advises that the trees are causing problems with their
drains, uplifting the fence and causing their patio to lift.
The fencing on the corner of Shaughnessy and Centennial has been
there as long as the house and needs to be replaced. However, it is
easy to cut off the board around the trunk so that the fence will not
be raised. The owner could do this is they wished, The tree roots
could also be cut ff in their yard so they do not come close to
their patio and drain. All these repairs are on private property and
are the responsibility of the owner.

Conclusion:
We are trying to establish tree growth throughout the
City and it
would seem to be a contradiction to cut down two healthy trees.

BH/pg

File: 406.3

NOV I 3 1991

THE CORPORATION OF THE
CXTX OF PORT COQUTTLAM
MEMORANDUM

October 25, 1991
Janna Taylor, Parks & Recreation Director

TO:

K.

FROM:

Bram Hoogendoorn,

SUBJECT:

Soccer Balls going out of Central School Grounds into
private property

Parks Superintendent Director

Recommendations:

1.

That we have the fence raised as per speci.fications to
a height of 14 feet.

2.

That this project be done as soon as possible.

3.

That the estimated monies of $ 1,700. be taken out of

the 1991 Capital Budget.

Background & Comments:
have been contacted by occupants of the condo beside Central
School Grounds complaining that soccer balls are hitting her window.
The property fence behind the goal is only six feet high.
We

These condo's were built last year and were not occupied until after
the soccer season. When the building permit was taken out a
landscape plan was not requested. This fence should have been raised
during construction and paid for by the Developer.

BH/pg

c.c. 406.3

1

3 1991

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THE CGRPORATIOW OF THF.

CITY GF PORT COQIITLAM
MEMORANDUM

October 29, 1991

Janna Taylor, Parks lk Recreation Director

TO:

K.

FROM:

Larry J. Wheeler, Recreation Manager/Deputy Director

SUBJ FCT:

PoCo Rec Centre Roof

Repairs

Engineer regard1ng the roof repairs at Port
He reviewed the specifications that
Centre.
Coquitlam Recreation
roof
were used to solicit the oria1nal quotations for upgrading the
would
we
that
felt
He
used.
be
not
and has suggested that they
cont1nue to have water problems 1f'e followed the procedure that was
proposed.
Therefore, I have authorized him to prepare another set of 1sdocuments
lover the next 7 days or so) to be tendered as soon as he
services
«ant, his firm can also provide inspection revised
tini shed.
the
of
terms
the
meets
contractor
successful
the
ensure
to
I have met with a Roofing

If'e

speci f i catlons.

are late moving on this project but I feel we w111 get a
to develop an
better proeuct in the end and w111 have started
issues.
kind
ot
these
w1th
deal1ng
internal pro es~ for

I know we
much

Larry J. Wheeler
LJW/pg
Fi le

No: 496. 3

TBB CORPORATION OF TBB
CITI'P POBT COQUITIAN
MEMORANDUM

October 21, 1991
Mayor & Council
FROM:

Director
K. Janna Taylor, Parks S Recreation

SUSJECT:

Reeve Street Park — Phasing Proposal

to Council on October 2, 1991.

The Reeve Street Park design was presented Phase One should be reworked to
was agreed that
th resentation
Af t
Raving met with the Par kss g

it

represent a 3 million dollar expenditure. the following realignment of
Recreation Committee and the consultants
costs is being recommended.

Beduction

preparation
Reduce site servicing costs and playfieldconsidered
was
estimate
original
by 4400,000. The
corservative. It is now felt that costs can be saved
with free fill for preload, etc.
2)

3)

400,000

grass
Reduce lighting by eliminating lights at the Recreation
6
Parks
the
that
felt
was
soccer field. It
Department staff that the hi.gh usage of a lighted
grass soccer field would indeed be too hard on the

surface.

80,000

etc. to
Sports pavilion with seating, changerooms,
include a
will
tacility
The
down.
scaled
be greatly
The
concession.
change area and a small area for
to
feasible
be
will
it
that
design will be such
expand to a large structure at a later date.

700,000

ervative

ith the Parks
agreed that

150,000

1,330,000

SOV 1

2/

3$ 91~g

will
revised figure for Phase One is 82,903,000. Other costs isthat
the
that
and
referendum
for
a
costs
be incurred will be advertising
approximately lg by
decision of Council. Also, the City would get charged
for borrowing.
deal
best
the
the NFA (Nunicipal Finance Authority) to get
The new

Proposed: Facilities and Phasing
Phase One: (Revised)

preparation includes:
First phase site servicing and playfield
field
One

full regulation size soccer/rugby

two ball diamonds with portable bleachers
— one full
regulation sire diamond

Parking for 220 cars
attached page of site services
Playfield seeding and irrigation
Lighting for all four fields
Sports pavilion with seating, concessions, change rooms,
meeting rooms, washrooms and, temporary caretaker's
—

1 ,400,000

250,000
240,000

facility

275,000
240,000

Undergrounding of the hydro line

300,000
60,000
138,000

One remote field house with changing rooms and washrooms
Sof tlandscaping including: children's play area, pedestrian
pathways, plantings and furnishings
Najor pedestrian entry gates

Estimated Total

2,903,000

Janna Taylo
arks 6, Recreation Direc

K.

KJT/sd

File No. 201.5, 704.3

NOV t 3 'l99t

CCT

21 '91 13942

f

999 P82

Etl ASSOCIATE5

REEVE STREET PARK
PORT COQUITLAW, B. C.

PgfJQ51MARY CQQZJSTIMAT~

—

OCTOBER

1995.

conceptual plans developed to date.
The following costs are estimates only based on
EfLQPOSEO1

includest
First phase site servicing snd plsyfield preparation
fieid
soccer/rugby
Ono full regulaoon size
+Two ball diamonds wfth portable bleachers
a One fuff regulation size diamond
Parking for 220 cars
e Attached page of site services
Playfield seeding and inigation
Lighting for all fow fields
rooms,
Spons pavilion with seating, concessions, change
caretaker's
temporary
meeting rooms, washrooms and

~

a

facility

e
~

washrooms
One remote field house with changing rooms and
pedesbian
Softlandscaping includfng: chffdrens'lay area,
pathways, plantfngs and furnishings
Major pedesoian entry gates
Undergroundlng of the hydro line

Estimated

totab

Three senfor soccer/rugby fields (tghtedi

1,800.000.00
250,000.00
3 20,000.00

975,000.00
240,000 00
450,000.00
60&000.00
1

38)000. 00

4 233 000 00

1

300 000 00
50,000.00

1

Caretake/s house/storage area
culvert
5ite servicing includkng: vehicular entry roads,
sewers

2,200,000.00

Estimated total:

3,650,000.00

cross'tfg of slough and parking for 75 cars,

( ~ ~ Slough crossing with bridge

add 200,000.00)

gpss t 3 1fjfjj

OCT 21

'91 13:43

&tER

999 PB3

ASSOClATES

REEVE STRLET PARK
PORT COQLNTLAMr 8. C.

~ARY COST ESTlhfATES

~

-

OCTQ15ER '199]„

Removal of all weather playing Raid and existing north parking
Preparation for additional parkirrg and childrens'lay area

Estimated

total:

75,000.00

75,000. 00
50,000.00
70,000.00
1 50,000.00
500,000.00
75,000.00
80,000. 00
500 000 00
1 50,000.00
100,000.00

Parking for 75 cars
Additional tennis courts
Development of large play area
Lawn bowling/tennis, pavilion and rose garden
Special events area

Lacrosse box
Skateboard park
Nature interpretation centre

Deuelcpmeru:l trails and picnic areas
.le access road
Enuagency

ZOO,OOO.OO

al:

Estimated total costt

1,375,000.00

9,333,000.00

ffoV I 3 591