CORPORATION OF THE CITf OF PORT COQUITIAN PARKS 6 RFZREATION COMMITTEE A 6 meeting of the Parks & Recreation Cossnittee was held in the Parks Recreation Office on Augus 20, 1991 at 8:15 a.m. In attendance were Alderman Mike Thompson and Alderman Marg Gordon. Also in attendance was K. Janna Taylor, Parks & Recreation Director and Carlos Felip for Item 87 only. Item No. 1 Tractor/Loader The summary from Joe Huber, was reviewed by the Committee. The machine from Rollins meets spec'fications. all the R ttc~mm~na takin That we purchase the tractor/loader from Rollins at a cost of 429,882.85. 2. That the money to purchase the equipment be taken from the Parks & Recreation Department equipment reserve fund. ~Car Item No. 2 Reeve Street Park Conceptual Plan The Committee discussed the actached report from Judith Reeve Consultant. Recommendationg: 1. 2. That a report be taken to Council for approval of 411,500 to pay for additional work done on project. That a report be taken to Council for approval of 415,000 to do a conceptual plan for the remaining 120 acres. 3. That the total cost of 826,500 be taken from park D.C.C. charges. Carr~i The Committee was informed that the present amount in park D.C.C. is 41,250,000. The next major project to come out of this account is the purchase of Skyline Park at a cost of 4111,200.00. The other parksite to be purchased from Western Mortgage and Genstar are a few years away from completion. Short Term Regional Park Priorities The letter !rom the G.V.R.D. was reviewed by the Committee. COnrnsndationa') ~R 2) lhat a report be taken to Committee of Council recommending that PoCo Trail be considered a priority for regional consideration. 'hat Colony Farm be revisited as a possible regional park. Carri~ fit the criteria laid out by the G.V.R.D. for regional parks. However, it would make sense to work with the G.V.R.D. to have the trail system identified as a regional trail system. The Naster Plan recommended that we work towards this end with the G.V.R.D. The PoCo Trail does not Regional gicycle Task Force The letter from the G.V.R.D. was received by the Committee. Recommendation: That the letter be received. Carri Letter from Lorraine McNahou The Committee reviewec McNahon. the letter from Lorraine Recommsndat on: That a letter be sent to Lorraine NcNahon tharking In the future we will be her for her letter. sending a number of parks to referendum for dedication and that at this time Dorothy Smith Pari: would be part of the list. Carried AUG LO 1991 Item No. 6 Beedie Constructioa Ltd. Carlos Felip outlined to Committee the proposed industrial development between Coast Neridian and Kingsway. Nr. Beedie wishes to subdivide his property and he is working with the Planning Department to create a buffer zone between the proposed frontage road and the river. It will work out to appror imately 5X of land tn park. However, a it is also being proposed that the City purchase small parcel of land, (appromimately 1/2 acre), at the S.W. corner of the industrial site. This piece of land would be used as a park node along the PoCo Trial. The Naster Plan identified PoCo Trail as a high priority for the City to develop and that the concept of park nodes at strategic locations along the trail be introduced. Reggmmendationg: 1) That a memorandum be sent to B.R. Kirk recommending the purchase of 1/7 acre of land at the S.W. corner of the industrial site. 2) That rhe monies for this land be taken from perk D.C.C. charges and that the land be identified as parkland. ~ri Item No. 7 Possible Joint Council Neeting with Goquitlam Council The Committee discussed various projects that could be part of a joint meeti:.d with Coquitlam Council. Rggpm~mn ~ti ~n 1) That the area across the river, from Reeve Street Park, be developed as parkland. 2) That a foot bridge, across tlv river, would provide access to both park areas. 3) That this issue be taken to Committee of Council. Carried The meeting adjourned at 9:30 a.m. j an .,~ Taylor, Secrepafy gUB 70 $991 Aug PF/iCE 0/FFFRPA'CE Pnbe F/ecap /'pecrfr'canbn ecmma733 9/91'TILITY d~ TRACTOR / LOADER for PARKS 3505 ~ call for: »& 5 '»i SPECIFICATION SUMMARY » i li i 5578.001 s-d 3 HW'g~ fTrade in 0. 30947.00 2395.00 8 3 . 32 00+ 32380.00 7156.00 ..3 3.7* ".7 Pnesen bid dces not meet specs/ transmissicn notes reouested. ISurfwood meets spec~s. / hi i, 4&, Serac / 400 00I 30295.00 3850.00 ~5 75 r- 5 incfd total Prov tax GST ~lid i Aux lT~d47r ~LESS o/fr/05.5 FRom 7835 cd rd o 73 sM 20826.0 5485.00 0 3.0 19996.00 f 4721.00I Basic tractor Full Cab 0 d 3 3 5A i /low OA bid h OA bid Rollins low bid meeung specs. PRICE RECAP 3 BIDS&&& Rollins [Suppliers»& Surfwood I Friesen 31980 001 29952.00 Pnce recap shows basic tractor cost with aux htdd. /rorCQ~ Full cab and F.E.L are NOT ROLLINS . included~ FRIESEN: n~n and 3 ooint inclu 38nsro~adpde CA d r wr 43~ ~i/,riess drC/7~//0%5 SURF/7/OOD: P //72. // /o/73rd-~~~ll~q CurdsA J, 8 rcrf ~A C.Q I 1'Cd/ I 3 c ~c/ rAcoe . i ~ ~rw c 7P..~ r dd ooD- ~WOR REViAINlf4i 'T ~Q '"l'THIN TH~ SQOPB OF THEl Pres'entation to Council: , QNTPACT: 't Slide presentation as required Programming presentation (by Janna or Mike) Base drawing of playing fields and facilities Overlay showing trees and landscaping Conceptual sketches for each buiidirig sections/elevations Conceptual Preliminary cost estimates and phasing overlay o 4 Review meeting with Janna, Bram, Ron Davies etc. to finalize technical requirements for field type and construction. Tender Drawings: ~ 5'W~ JRC: Plan of field layout with general site plan information ~ 'General grading aionq dike edges Merging of proposed»phase 1 with existing fie!ds and facilities Planting plan for pha..e one Ror: e Davies Detailed field layout, grading and irrigation plans. I' TRB e For sturage/changing building phase one only Preliminary concepts only for grandstand and i'nterCAD ', otter buildings. ( Site services for all areas in phase one incl'uoing: grading of play field areas, sub-surface and surface drainage, and north parking lot design. ~i' '&"JCRK, CCiivlpi„i=To" ~~,. ATF; ''ost: 'I. discussions, design, drawings and meetings with Parks, Highways, Engineering, and Planning, regarding new alignment of Ree Street, bridge location, access and intersection type, road d concepts,. etc. t'ark 2,580 2. Preliminary concepts fo. area south of existing piaying fields outside the specified 20 acres for phase one. 'I k 3. r,5 2 50000 l Area outside dike ai-, north end of site - trail, rivers edge, etc. Extend survey to include entire relocated dike and plotting of 4. slough I~igns. 1,500.00 Additional de ign for access frorr, south part of park. Information, phone calls and letter regging disposai ot i Iciearing good,yvaste from site. '..; 7. Changes to programme, general scope and approach to project, additional review meetings, additional concept design. 5. 6. 5,000.00 Total extras: 1 1,500.00 PARI'. I]Pl.&ATF FOR REEV~STREET FR( 'c;C ADDITIOhlAL WORK PRQPQ~EEQ~YQfg~g ~OMPSON: entire 140 acres. The Concept plan for the entire park showing the preliminary design for the active plan would include the proposed 20 acre Committee at our recent area as approved by the Parks and Recreation and the necessary meetings, plus the future more passive facilities connections. Scope of wos-fc will include: JRC 6TRB: Site visits and analysis Conceptual programming and design Review with Hanna Committee One meeting with Parks and Recreation Council to include: Presentation drawing as part of. package to plan, conceptual sections/elevations 8,000.00 Cost: rg D: sto ah, edges af river dik ioc Si h ahd grades, edges of areas of bush (we will attempt to and bank elevalions, shots into clear not as detailed as in the first phase avoid cutting any lines) contours but .*o S sh sd of'he work. Cost: 5,000.00 2,000.00 Survey and plan update Concep't review Total: $ 15,000.00 AUG 2 $ 91 Greater VanCOuur Wec/iOnat DiStriCt 4330 Nrngeruag. 4 Sumabg, Srrush Columbia. Canada V5H 4G8 Office of rhe Charrrnan rleohone rdcar 432 62l5 rar r604r 432-4248 29 July 1991 Mayor Leonard Traboulay and Council City of Port Coquitlam 2580 Shaughnessy Street Port Coquitlam, BC V3C 2AS Dear Mayor and Council Members: Re. Short Term Reuional Park Priorities As you know, under the 'Creating Our Future'rogram GVRD proposes establishment of a 'Green Zone'o define open space lands thar. must remain off limits to future urban development. Malor Parks are one of the important components of the Green Zone, The future plans of all park and recreation agencies active in the Lower Mainland in providing significant natura! parks and outdoor recreation services consequently becorr:e critical to establishing and maintaining the Green Zone. CiVRD is now discussing with the Provincial Government and other Regional Districts a Study Program to prepare a new long term plan for Major Parks in It w! ll be led by the Development Services the Lower Mainland region. term, however, several possible regional park In the shan GVRD. Commiuee of sites have been identified and GVRD Parks has been assessing these to determine if any warraiit carly action because of special threats and/or This work has been concentrated in the Northeast Sector of opportunities. GVRD (School District No. 43). Of seven proposals, two have bccn rated as An updated Regional proniising sites of possible region-wide significance. assessment. Park evaluation process was used in this Befr re considering action on eitller of these sites. the Park Committee and Board of Directors request that all Municipalities identify any sites and recreation functions that may qualify for inter-municipal or GVRD action. This will help identify all currently threatened sites which may warrant possible shoimterm action or protection strategies. This information will also help GVRD develop a position paper on long term park and outdoor recreation needs for debate 4luring the Green Zone Conference planned for late November. have enclosed copies of the ~teria and Fmmework for Aeeeeeina Re» ional Park Potential report and ensuing assessments of Northeast Sector sites. I am asking GVP.D Park staff to organize meetings in early September with their municipal staff counterparts in order to facilitate discussion on critical sites. rating methodologies and i",portant recreation issues. I 'r/z./rfE/ffr/E44 gi- Mayor Leonard Traboulay and Council 16 July 1991 Page 2 information for your Council trust these meetings will help provide valuable information and input important obtain position and that GYRD will thereby from all members of the GYRD Parks fur.stion. 1 Greater Vancouc Regional District ( 4330 Kingsupay, Bumayy. Buush Colum(ua, Canada Vsh( 4OB 7 Q(((ee ur lhe Chauman re(ephuue (604( 432-62is Fax (834( 432-6248 August 1991 Mayor Traboulay and Members of Council City of Port Coquitlam 25g0 Shaughnessy Street Port Coquitlam, BC V3C 2AS Dear Mayor Trabaulay yed Members nf Council: Regional Biaxple Task Force Re( Our Future Action 17, the Greater Vancouver Regional District Board af Directors endorsed the fnllnwing abjccuve: In Creating "Double the number of bicycle commuters by 1995 tl'rough promating a regional cycling network in cooperation with municipalities, preparing a regional map af commuter and recreational cycling routes, working with B.C. Transit to encouraging and travel, multi-modal facilitate municipalities to adopt development standards that accommodate the needs of cyclists". its meeting on 31 July 1991 the Greater Vancouver Regianal District rcvievred and approved the attached report recommending the creation of a Regional Bicycle Task Force to pursue this objective. At Thc Board has asked that I notify you of this action and ask you to contribute to its implemenmtion by forwarding to the Task Force the following: l. 2. Any The names in 3. information on your own efforts to promote cycling in your community. of groups in your community who ~ould have an interest the work of the Task Force. The name of a staff person wha cmt provide a liaison between the Task Force and your municipality. This information should be sent to the Task Force through Mr. Jim Chim of the Greater Vancouve. Regional District Development Services Department, which is providing the staff support to the Task Farce. We would appreciate receiving this information from you by 31 August 1991 ar as soon thereafter as possible. .../2 AUG 2 Page Two matter, Thank you for your assistance with this with you. tbe fmdings of the Task Force Attachment cc: Chairperson & Members 'egional Bicycle Task Force l look forward to reviewing l&r rnll nUO Ifr 9 rrnrr IJr rrrnl rf IJ rl rr C Ir r rein Cn r In VJII 'III6 rlrelrnrrn I60nI n 92 6226 Fnn I60n) 4J2 6296 GVRD Board Agenda 31 July 1991 To; Board ol DIrectors Front: Transportation Committee Date: 17 July 1991 Re: Proposed Approach tn Regional Coordination of Bicycling Initfatfves This report proposes that lhe Transportation Committee create a subcommittee of municipal elected representatives to pursue the promotion of bicycling initiatives proposed in Creating Our Future. Creating Our Future Action 17 says "Douhle Ihe number of bicycle commuters by 1995 through promoting n regional cycling network in cooperation wi(h municipalities, preparing a regional map of commuter and recreational cycling routes, working with H,C, Transit lo facilitate multi-modal travel, and encouraging municipalities lo adopt developmen( standards that accommodate lhe needs ol cyclists." Director Gorclon Price IJns convened a meeting ol the proposed l-legional Bicycle Task Force lo pursue this objective. In a preliminary meeting, lhe Task Force has identified a need to make contact with municipalities and a wide range of cycling groups to develop an overall approach to the implementation ol bicycling improvements in the region. Designation of the Task Force as a subcommittee of Ihe Transportation Commit!ee would enable the Task l=orce to receive the relatively small amount of financial and slalf.support necessary lo do this work. Creating Our Future Action 17 is rluoted above. The GVRD Transportation Strategy also supports the pursuit cf "bicycle and pedestrian nefworks as part of Ihe region's transportation syslern... the review of ransportation Committee in April 1991, thetransportation poi y conducted by lhe Committee expressed doubt about lhe ability of cycling to make a major impact on congestion produced by the work, but the Committee noted that journey to there are other legitimate reasons for supporting cycling, including heailh promotion and reduction of automobile use for non-work trips. The Board's committees require Board ~(n approval to estabfish subcommi(tees. (a) The proposed work could be done by staff, but the amount and type of resources are not avaiiab(e within the Department for this purpose. (b) The GVRD could contract with a cycling group to pursue the objective. an approach woufd not necessarily produce Such lhe necessary level of municipal involvement. a fully balanced approach or provide (c) The GVRD could engage a consultant to pursue the objective. available for this purpose in (his year's Funds budget are very limited. (d) The GVRD could support the work of the task force with limif d f s a aassistance, and review and adjust the level of effort per(o periodical( (ca y as circumstances require. d'taff Ein~nigl ~(m gg( @ h'ime Meeting fees for the 8 efecfed representatives would amount to $ 4,800 (charged General Government) to ' assuming 6 meetings in the re main er o f t is year. S(aff would be $ (,500 assuming preparation and attendance time ol five hours meeting, With an allowance for incidental per expens, es, th e t o(a cost for the remainder of this year would be approximately $ 6,500. l Alf member municipalities wou(d be T ask Force. They would notified of the cre t' d be asked to designate a staff liaison provide information on local initialives representative to and interest groups related to cycling. 7 i Ni(. AUG LfJ(ggl RaLIIRcg mme n~fn (a) That the Transportation Committee that the Board oar aut a th orize the creation ool t h e Regional Bicycle Taskrecommend Force as a sub-committee ol the Transportation Committee. (b) That the Transportation Committee recommend that fhe Board notify all member municipalities of the existence and mandate B' ol the Reg'o I Fcree r and ask them to designate a slaff liaison Force with information on municipal initiatives representative to provide the Task and interest groups relevant to the work of the Task Force. (c) That the Transportation Committee Force prepare a more detailed work request that the Regional Bicycle Task program and terms of reference for consideration of the Transportation Committee. 9 ggmm~i~mm~n+ The Transportation Committee approved the abcve recommendations. The Committee emphasized that a detailed work should be rod program as p ossibi, i e, th at an inventory of municipal deliverable before the end of f990 and that ' bicycling initiatives should be a vemen t o f municipalities and bicycling groups should be an integral part of involveme the process. ~1 Qgmm~i Recom~mn ~ins (a) That the Board authorize Ihe creation of the sub-committee of the Transportation Committee. Regional Bicycle Task Force as a ' (b) That the Board notify all member municipalilie s o f th e existence and of thee Reegional o mandate ional Bicycle i Task Force and ask them to designate a staff liaison representative to provide Ihe Task Force with inform orma ion on municipal and interest groups relevant to the work initiati.es t'n ol the Task Force. Qg~rgf~in Same as Committee Recommendations. AOG'20 1993 Appendix A REGIONAL BICYCLE TASK FORCE Alderman Gordon Price City of Vancouver (Chairperson) Mayor John Beales Township of Langley (Deputy Chairperson) Alderman Jim Cuthbert District of North Vancouver Afderman Doug Drummond Distr!ct of Burnaby Alderman Mike Gates City of Port Coqufttam Alderman George Hawksworlh District of Delta Mayor Gordon Hogg City of White Rock Alderman Judy Villeneuve District of Surrey Ken Ccrneran Manager, Development Services GVRD (Staff) p,UG 20 1991 Of/iCe ajtk~ JfaPI2r — 2580 Shauahnetty Street. Port Coquitlam, B.C. VSC 2AR THE CITY Of PORT COQtIITLAM Fate 464-3524 Phone: 941.5411 August 12, 1991 Mts, Lorraine McMahon 1908 Lodge Drive Part Cotlttidsm, B.C. V3N 104 Dear Mrs. McMahon: Thank you fcr your letter of August 4, 1991 concerning the unveiling and installation of the Dorothy Smith commemorative sign. of your letter to out Parks and Recreation Committee for review and cotuiderauon. Alderman Thompson is the Chairperson of that Committee and he will be in 1 have forwarded a copy touch with you. Thank you for wrinttg Yotus sincerely, Mayor Len Ttaboulay c.cc Parks aud Recreation Committee / n4 +s M~M /9cgteQe DA. K F,4', Pd Pe 7 8 C'++w JC1+. V1 87~ ~, c %%u A7~~ n~ H~ 4'~ I M z ~ ~~ C~~ yp ~ Z j~ 5'svzs-~ Aur~ z0 199~