THE CORPORATION OF THE
CITY OF PORT COQUITLAM

MEMORANDUM

BR. Kirk DATE: July 18, 1991
City Administrator

C.F. (Kip) Gaudry, P. Eng.
Deputy City Engineer

Pa

(Public Works Committee Meeting, LT, 1991)

That a model UP4CC Compactor be purchased for the Recycling Transfer Station from
Smitty’s Disposal Service Ltd. at a cost including installation and taxes of $34,702.25.

That the haulage Contract between the Recycling Transfer Station at 1675 Broadway Street
and the City’s Sorting/Marketing Contractor, Environmental Technologies Ltd., Richmond,
BC, be awarded to Smitty's Disposal Service Ltd. at an approximate one year cost of

$36,000.

That funds for the purchase of the Compactor come from the $400,000 earmarked from Tax
Sale Reserve for Recycling Equipment Purchases and the funds for the haulage contract

come from the Recycling Operating Account.

As part of the Recycling Transfer Station the City tendered for the supply and installation of a
Compactor and for truck haulage between the transfer station site and our sorting/marketing .
Contractor in Richmond, BC. Tenders closed June 16, 1991, and there were a total of seven bids _
for the work. Six of the Contractors bid on both the supply of the Compactor and haulage, and.

one Contractor bid only on supply of the Compactor.

After careful technical evaluation from the Engineering Department and financial evaluation
with assistance of the Treasury Department, it was determined that while leasing the. compactor
unit over a five year period has some minor econemic advaniage to the City, we are-
recommending the City purchase the unit instead. By purchasing the unit the City remains
eligible for application for Provincial Grants up to one third of our cost. Our understanding is
that lease payments are not eligible for these granis.

The haulage portion of the tender was evaluated on each company’s ability to provide the
service on a regular basis within a maximum three hour call out time by the City. In this area
"most companies were similar in the services offered. | ; _ oo

— Cont'd /2 .