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The City of Port Coquitlam CA

MEMORANDUM JUN 07 7 493

TO: B. Kirk DATE: May 28, 1993
City Administrator

FROM: J. Maitland, City Treasurer -
Deputy Administrator

SUBJECT: Budget Reallocations

RECOMMENDATION:
That City Council approve the following budget reallocations:

* that a new clerical staff member be hired in the Clerk’s Department with funding to
come from reallocation of funds in the Administration and Clerk’s budgets;

that a new staff nember be hired in the Fire Prevention office with funding to coine
from reallocation of funds in the Fire Department budget;

that $5,600 from our contiigency account be allocated to fund skateboarding in the
PoCo Rec Centre;

that funding for the Chamber of Commerce tourism promotion be increased to $8,031
(an increase of $3,831) with funds allocated from our contingency account.

BACKGROUND & COMMENTS:

Clerk’s Dept Staffing - this department has been very busy with the large number of
rezonings taking place, each requiring public hearings and mailing of notices. There has
also been an additional work load placed on the department with the many covenants
having to be placed on many properties. New freedom of information requirements have
also began to increase the work load. Overload has resulted in delays in processing
bylaws and rezonings, the addition of a clerical staff member will clear this up. Funds
will be reallocated from the following areas:

° part time staff will not be added during vacation times;

« we had planned to bring in a consultant to replace the Clerk during her vacation, this
will not be done.