PARKS & RECREATION COMMITTEE
A meeting of the Parks & Recreation Committee was held in the Parks & Recreation
Office on August 5, 1993 at 8:30 a.m.

ln attendance were Counci11or Mike Thompson and Councillor John Ketyluk.
Also in attendance was Janna Taylor, Parks & Recreation Director, Larry J. Wheeler,
Recreation Manager/Deputy Director, Pat Greer, Recording Secretary, Tom Annandale &
Kent Galloway for item number one and Jim Maitland City Treasurer/Deputy
Administrator for item number one and two.

Item No. I

Reeve Street Tennis Courts

Tom Annandale of Toby RusseB Buckwell & Partners and Kent Galloway
of Falcon Engineering were in attendance to give a verbal report on the
proposed lights at Reeve Street Park.
discussed were that fhe lighting will be for eight couns,
ting system we will urn i.e. coin operated, card operated
ring will be done.

rt as information.
ied

Proposed Draft Agreement
Treasurer/Deputy Administrator was in attendance to
rt on the proposed agreement with School District tt43.
d changes were requested by the Committee i.e. school
he Parks & Recreation Department's standard, signs to
g property now belongs to School Board etc.

his report as information.

odified report brought back to Committee.

Carried.

-2Item No. 3

Tree Bylaw
To defer to the next meeting.

Item No. 4

Parksite No. 5
Deferred to next meetitg

Item No. 5

Peace Park
The Parks gt Recreation Director gave a verbal report on the status of the
Peace Park.

Recon unendation:

To receive this report as infomtation,

ABJOURNMENT
The meeting adjoutred at 10:30 aan

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M. Thotnpson
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Janet'aylor, Secret

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LIDSTONE, YOUNG, ANDERSON
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8119 Nelson Sire.t

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TelePhnner (604) 689.2400
1'oa 8 ee: I-800-erxeo8540

Te)rxop er: (6041 689.8444

LBCOPIIIrp,
ly 23, 1993
M'jr. Jim Ivfaittand

lleasurer/Deputy Administrator

City of Port Coquitlam
2580 Shaughnessy Street
Port Coquitlam, B.G
V3C 2A8

DH r Jim:
Hyde Creek Recreation Centre
School District No. 43 Facilities
Our File No. 19-326

her to your letter of July 2, 1993 and our subsequent discussion~, enclosed is a
tsed draft of the agreement between the C;:y and the Boa'rd of School Trustees of
ool District No. 43. The agreement provides for amendments to be made t&) the July
1974 agreement concerning t.'ie development and maintenance of the Hyde Creek
reation Complex, for various contributions by the School Board and the
towards
re reational facilittes, and for the transfer of six acres of City land on OxfordCity
Street to
thtI School District.

in ccordance with our discussion, we have made significant changes to the draft
ag ement prepared by the Board. We have provided for several sketch plans to be
ched to the agreement as schedules, for greater certainty as to the lands involved.
st of the transactions in the agreement are now scheduled for the completion on or
pre September 15, 1993.
advise if you require further revisions to the agr ement.
YoII rs very truly

fISTONE YOUNG, ANDERSON
trt du Sit
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Grq nt Anderson

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GA/
CC'ip1479,
Mr. Bryan Kirk
Adminisl ra)or

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THIS AOREEMENT MADE AS OF THE

DAY

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OF,

1993

TWEEN:

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THE BOARD OF SCHOOL TRUSTEES OF SCHOOL
DISTRICT NO. 43 (COO
550 Poirier Street, Coquitlam, British Columbia
V3J 6A7

(the "Board")

OF THE FlRST PART
AN'D

THE CORPORATION OF THE CITY OF PORT COQUITLAM
2580 Shaughnessy Street, Port Coquitlam, Britfsh Columbia
V3C 2A8
(the "City" )

OF THE SECOND PART
WHEREAS the Board and the City entered an agreement dated July 15,
197 4 regarding construction and maintenance of the Hyde Creek Recreation Complex
(th "1974 Agreement" ),
AND WHEREAS the parties wish to provide for the construction and
ntenance of further recreation facilities and to amend the 1974.Agreement;
NOW THEREFORE the parties agree as follows:

Kivtr Springs Eilementary School
The City shall transfer an area of land on Oxford Street, City of Port Coquitlatn,
as shown outlined in black on the plan attached as Schedule "A" to this
Agreement and comprising approximately six acres, to School District No, 43
(Coquitlam) (the "School Distric'.") for one dollar, on or before September 15,
1993.

The land transferred pursuant to Section 1 shall be used by the Board for the
proposed River Springs Elementary School.

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Hazel Tmmblath and Ci(adet Middle School Fields
3.

The City shall pay $ 85,000.00 to the Board on or before Septen)ber 15, 1993, to
be applied by the Board to the costs of sprinkler system upgrades to the fields at
Hazel Tremblath Scbool and Citadel Middle School.

4.

The work referred (o in Section 3 shag be completed by the School Board not
later than (insert date) and any of the $ 85,000.00 contribution not expended by
the School Board prior to that date shall be repaid to the City, without interest.

reation Land Development
The Board shall pay the City $ 300,000.00 on or before September 15, 1993, for
the purpose of recreational development of lands to the west and south of Hazel
Tremblath School, as shown outlined in black on the plan attached to Schedule
"B" to this Agreement.

fhe Board shall pay $ 250,000 to the City on or before September 15, 1993, to be
used in the City's discretion for the City's development of recreauonal facilities at
Hazel Tremblath Park Site No. 5 or the Riverwood Facilities described in Section
7.

Ri))erwood Facilities

The City and the School District shall share equally in the cost of a consultant's
report to be obtained by the City towards a concept plan for the development
and siting of recreational facilities at the site of Lhe new Terry Fox Secondary
School and adjacent City park (the "Riverwood Facilities" ), in the location shown
on the plan attached as Schedule "C" to this Agreement. The estimated cost of
the consulting study is $ 15,000.00.

Prior to engaging the consultant, the City shall consult with the Board on the
proposed terms of reference for the study.
9.

Within 14 days of execution of the consulting contract by the City, the Board shall
pay to the City one-half of the amount payable by the City under the consulting
contract,

10.

The City shali develop an oval running track and sports field in the Riverwood
Facgities to a standard suitable for competitive games, including seating, low level
recreational lighting and conduits for future installation of competitive facility
lighting. The track and the field shall be completed on or before the opening
date of the secondary school in thc development.
The Board shall provide for the preloading and filling of the track and f)eld site.

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Board shall pay the City $ 850,000.00 on or b-fore September 15, 1993
towards the cost of developing tlie track and the field. Any interest accrued on
the money paid to the City for the track and thc field shall be applied inward the
cost of the track and field development.

In the event the track and the field are constructed for an amount less than the
payment under Section 11 and any accrued interest, the balance of the payment
and interest shall be applied by the City towards improvement of the other
recreational facilities referred to in this Agreeinent.
intenance Agreements
14,

The Board and the City shall enter joint maintenance agreements for thc fields at
Hazel Tremblath, Citadel and Teriy Fox schools. The maintenance agreements
shall provide for the City to mairitain the fields with the City and the Board to
share equally in the maintenance costs.
ld Design

15.

The City's approval shall be required for thc design of'he fields referred to in
Section 13 prior to construction of those fields, provided that thc City's approval

shall not be unreasonably withheld.
1974 Agreement
1.6.

The 1974 Agreement is amended as follows:
a)

The Board's share of the cost of mainteiiance, administration and
operation of the Hyde Creek facility shall be $ 50,000.00 beginning in the
1994 calendar year. In subsequent years from 1995 through 2005 the
Board's contribution shall be adjusted annually hy the rate of change in
the Statistics Canada Consumer Price Index for Vancouver (all items) for
the preceding calendar year. Annual contributions shall be paid
by the
Board on or before June 30 in each calendar year.

b)

The Board shall transfer the School District's title to its portion of the
Hyde Creek facility to the City for $ 1.00 on December 31, 2005.

c)

The City shall provide a pool program for the Board with 2,100 hours
annually of in-pool instruction time for students. Instructional costs shall
be paid by the City hut the Board shall pay the costs of providing life
jacl&ets and canoes as required by the Board, and the fees charged
hy third
parties for student exams.

d)

The City and the Board shall consult annually on the .onteni of'he
swinuning school program and shall use their best ef'forts io reach
agreement on the program for the following school year by June l5 of
each year.

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e)

The Board agrees that the City may expand the Hyde Creek Centre, at
the
City's sole discretion.

f)

A revised agreement incorporating the amendments shall be executed
by
the parties on or before. September 15, 1993.

WHEREFORE the parties have executed this Agreement effective=the

e first above written.

e Corporate Seal of THE
)
RPORATION OF THE
)
CItfY OF PORT COQVITLAM )
wah affixed hereto in the
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prdsence of:
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Mayor

C/S

I-F

rk

Th) Corporate Seal of THE
OI

D OF SCHOOL

TEES, SCHOOL
1CT NO. 43
(COQU1TLAM) was affixed
her:to in the presence of:
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Ch rman

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C/S