CORPORATION OF THE CITK OF

ORT COOHITLAM

PARKS & RECREATION COMMITTEE
A
&

meeting of the Parks & Recreation Committee was held in the Park"
Recreation Office on June 4, 1991

In attendance were Alderman Mike Thomp.on and Alderman Narg Cordon.

Also in attendance was K. Janna Taylor, Parks & Recreation Director.

Item No. I

Adoption of April 2, 1991 minutes

Item No. 2

Hyde Creek Indoor Pool

Committee discussed the letter from School District
943. It was generally agreed that there was strong
support from Ci'y Council members to have the indoor
pool open during the summer months. The Parks &
Recreation Director reported that there was no money
available to operate the pool this year..

Recommer.dations:

That a report be taken to Council saying that

1.

2.

for 1991 there was no money available to
operate Hyde Creek indoor Pool.

That monies would be put in t..e 1992 operating
budget to keep the indoor pool open in the
summer.

Carried
Item No. 3

Clematis Crescent — Landscape Median
The Parks & Recreation Committee discussed the
situation at Clematis Crescent. The report from the
Deputy City Engineer indicates that there was no
follow-up on the landscape plan. Furthermore the
Parks & Recreation department was not even aware
that a landscape median eristcd in this area. Due

to this, monies we!e never set aside for such a
project.
The cost to upgrade the median to an acceptable
standard is g6,900. There is no money in this
year's parks budget to handle this. Furthermore the
project does not qualify for Park D.C.C. interest

funds.

Recommendation:

That a report be taken to Courcil that this project
cannot be done this year and that funds would be put
into the 1992 operating budget to upgrade the median

Item Wo. 4

Public Walkway — Fencing
The Parks & Recreation Committee
dealt with the
memorandum from the City Engineer in
regard to
fencing. The Committee failed to understand
wh Y
t his matter was directed to them.
General

discussion followed in regard to the
appropriateness
of fencing public walkways
an aualogy was drawn
with public lanes and that these are not
fenced by
the municipality. Therefore public
walkways would
not be fenced.
—

Recommendation:

Item Wo. 5

That a report be taken to
turning down the
request for fencing of the Council
public walkway.
Carried
Coquitlam Centennial — Participation of
the City of
Port Coquitlam
Th e Committee

reviewed the request from th e
entennial Committee requesting
from the City of Port Coquitlam. financial assistance
C

Recosrnendation:
That the City of Port Coquitlam
any financial assistance to the is unable to give
Committee. However, it should beCentennial
noted

department staff are volunteering for thethat many
Summer

Games.

Carried
Item No. 6

Special Occasion License Request
The Committee

reviewed the report from the

Recreation Manager.
Recommendation:
To

approve the recommendation in the report.

Carried

Item No. I

Sign policy Exception — Intermediate Lacrosse
The Committee reviewed the report from the
Recreation Manager. Nuch discussion ensued as to
why lacrosse could not nave the sigr. up.

Recommendations:
1.

To allow Intermediate Lacrosse to have the sign
up for the length of their season.

2.

To

investigate the cost of a "readograph" for

such events.

Carried

ADJOURNMENT:

The meeting adjourned at 10:00am

N. Thompson,

C

airman

CORPOP

ION OF TPE CITY OF PORT COQUIT'M
PARKS

5 RECREATION COMMITTEE

meeting of the Parks and Recreation Committee was held in the Parks
and Recreation Office on Apr il 2, 1991.

A

In attendance were Alderman Mike Thompson and Alderman Marg Gordon.

Also 1n attendance was Larry J. Wheeler, Acting Parks and Recreation

D1rector.

Item No. 1

1991 Parks anri Recreation Department Budget

The Committee rev1ewed and discussed a

potential budget reductions.
~R

'list of

commendation:

That the verbal report be received.

Carried
Item No. 2

Petition to Keep Hyde Creek Pool Open
The Parks and Recreation Committee reviewed and
discussed the petition as presented .

~R~mm ~nt~in:

1.

2.

That the verbal report be received.
That staff be requested to draft a report out11ning
the estimated cost of keeping Hyde Creek Pool open
during the summer months.

rri d
Item No. 3

Street Banners

—

Revised Design

The Parks and Recreation Committee rev1ewed the

street banner des1gn options.

revised

Rocommendat~i n:

That the recommendation as presented be adopted.

Carried

JUN — 4 199K

Item No. 4

Seniors Banquet
Recreation Committee discussed the
proposed date for the Seniors Banquet.
The Parks and

Recommendatign.

That a memo be forwarded to the members of'ouncii for
comment.
AOJOURNNENT

Carr

~i

550 Frairier Street - Caquitlarrr'.,B.C.

9201 - Fax. 939-7828

: 'j.F
MaY

1991-05-17

City af Port Coquitlam
2580 Shaughnessy Street
Port Coquitlam, B.C.

C-122

V3C 2AS

Attention: Janna Taylor
Dear Janna:

have noticed in recent council minutes the possibility
that the Hyde. Creek Indoor Pool will be opened durina the
summer.
We note the motion was qualified by the statement
"if funds can be made available". We wish to question if
this will have any cost implicatian to the School District
We

as a resu't of the 7oint facility arrangement.

Xours truly,

R.D. Carson
Manager of Business Services
RD/DB

JUN

- 4 1991

THE CORPORATION L. THE
CITY. OF PORT COQUITLAM

TO:

Ianna Taylor
Parks & Rec. Director

FROM;

Kin Gaudry, P. Eng.,
Deputy City Engineer

SUBJECT:

CLEMATIS CIIES~f

DATE; May g,!991

—

~qCAPMG MEDIAN

of Clematis Crescent cul-de-sac
I researched the information you requested, on the landscaping
the developer to submit
requested
we
median. From the files it would appear that in Apcil 1989 did. Regardless of wether he would
he
ensure
to
a landscaping plan but did not follow 'Wough
to fulfill obligations as set out
have fohopwed through with a plan or not we could only ask him
the developer to prepare the
ask
bylaw. Under this bylaw we can only
u
in thee subdivision
or turfed condition. We
seedP
for
seed,
boulevard area (including island boulevard) in a ready landscaping to any degree greater than
have no rights under the subdivision bylaw to specify
has been by friendly persuasion
that. Any time we have succeeded, usually with your assistance,
and coercion rather than under the bylaw,
to the landscape any degree
Bottom line is we did not obtain agreement from the deveioper
bonds or influenc'e on this
funding,
vte now longer hold any
g rester than he has completed,
developer.
it will cost between $ 1,000are interested in putting a water service to the boulevard

If you

$ 1,500.

Please advise if additional information is required.

C.F. (Kip) Gaudry, P. Eng.
Deputy City Engineer

CFG:ck

CITY C)F PG. l'T O'O(3UITLAM
2580 SHAUGHNESSY STREET. PORT COQU7TLAM VQC 2A8

Re

Date

(604) 847-647

Janna Taylor, P}cs 8 Rec Director,
: Bram Hocgenc'morn, Pks Supt
Clematis Crescent Cul de Sac
: April 10, 1991

Personally I have never bern involved, nor did I knew of the
existar.ce of above mentioned 0771 se sac ; correspondence batmen
Engineering and our Department was carried out in my absence.
Consequently the execution of any hor icultural features are ve~
pcor to non existing in few areas, as materials have disacpeared

In order to bring this island up to an acceptable standard, a dense
variety of groundcover and shruLbery is required to replace and rill
in open spaces in order to acquire a low maintenance island in the

future.
Labour cost fcr cleaning, regrouping old material, planting of new
plants and shruLS, etc , including fringe benefits and equipment,
fertilizez and soils
6 3.900

Estimate for plant materials

Total

$

3.000

6

6.900

(

March 22, 1991.
The City of Port Coquitlam,
25'80 Shaughnessy Street,

Port Coquitlam, B.C.
V3C 2AB

Dear Sir2Madame;
RE: Gardening Maintenance on

Clematis Cresent

We are the residents of the cul de sac at the end of
Clematis Cresent in Port Coquitlam. The City made an island
ir the middle of the cul de sac when the area was being built
approximately twc years ago. They transplanted three aged.
looking plum trees and a few rhododendrons. Zt has been
neglecred and deteriorateu since then and in short, has be-

eyesore.
Could we please get some maintenance on this island to
bring it up to a better standard, such as the ones in Citadel
Heights are kept.
come an

Yours truly,
The Undersigned

Address
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THE CORPORATION OF THE
CIIY OF PORT COQUITLAM

TO:

FROM:

:

Parks & Recreation Committee

DATE: May 14, 1991

IX. Zahynacz, P. Eng.
City Engineer

SUBJECT: REQUEST FOR FEt ICING BETWEEN A PUBLIC WALKWAY &
THE WAYSIDE OF 2399 ATKINS STREET

Th. Public Works Committe at the regular Committee Meeting of May 7, 1991, considered the
attached letter from Mr. & Mrs. J. Hamilton of 2399 Atkins Avenue.
The Public Works Committee noted that there is no record in the Engineering Deparunent for a
comminment to construct a fence at this location.
The Public Works Committee also directed that this letter be forwarded to the Parks &
Recreation Committee for consideration for consuuction of the fence.

,'. dl(
ISL Zahynacz, P. Eng.
City Engineer

IRZ:gc
Attachment

JUN

5

1991

ri

1909 Franklin Slreet, Vancouver, 8.C. V5L 181

~

Teleqhone: 253 7525 ~ Fax: 2535365

0/jiCe Oft'tahar
2580 Shaughnessy Street,
Port Coqu.'ttam, B.C. V3C 2A8

THE CITY OF PORT COQUITLAM
Fax: 464-3524
Phone: 941-5411

AprLI 29, 1991

Mr. and Mrs. Jim Hamilton
2399 Atkins Avenue
Port Coquitlam, B.C.
V3C 1Y7

Dear Mr. and Mrs. Hamilton:

Thank you for your lette of April 22, 1991, concerning the walkway lo
property and that of the apartment complex.
I am forwarding a copy of your letter to the City's Public Works Comm
review your request to install fencing. Alderman Gates is the Chairperson
and he will be in touch with you soon.

1'appreciate your writing to me.
Yours sincere!y,

Mayor Len Traboulay
C.C3

Putblic Works Committee
I. Zahynacz, P.Eng.

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TKE CORPORATION OF THE
CITY OP PORT COOUITIAM

8

MEMORANDUM
TO:

Mayor Traboulay

FROM:

Danielle Page
Administratian

DATE:

April 18, 1991

Coquitlam Centennial - Parricipatian of City af Pozt Caquitlam

instructed, I concacted Mr. Al Sol, a mamba of the Coquitlam Centennial
Spansorship Committee concerning his requesr. af Part Coquitlam co participate
in Coquitlam's Centennial programmes/activities (either by a cash donation or
As

services).

Mr. Sal understood that Porr. Coquitlam's contribucion, if any, would be
through services. Nhen questioned on what tyne af services the Committee

would require from the Cicy, he responded that there were faut retaining

activities planned during 1991.

In trying ta gec a better definition from Mr. Sol an the types af sc riess
required by che Cammitree, he oared chat che Cacmittee, ac, rhis cine, would
like Post Caquitlam co respond favourably ca che request. Services co be
provided wauld be discussed ac meecings with che Caquitlam Centennial
Sponsorship Cammirree.

I have nor. mace conies or the carrespondence and I awaic your guidanc

issue.

C

og"-'

on

this

TRE CORPORAYION OF THE

CITY OF PORT COQUITLAM

May 27, 1991
TO:

K.

Janna Taylor, Parks R Recreation Director

Larry J. Wheeler, Recreation Manager
Request fcr Special Occasion License — Tomorrow Run

SUBJECT:

91

Recommendationr

It is recommerded that the Port Coquitlam Elks and Royal Purple be
permitted to apply for a. Special Occasion License for a beer garden
being planned to be held in conjunction with Tomorrow Run 91.
Purpose/Problem:

request has been received from the Port Coquitlam Elks for
permission to apply for a Special Occ"sion License. The purpose of
this report is to provide information and a recommendation for
consideration by the Parks g Recreation Committee
A

History/Backgz'ound:
The Port Coquitlam Elks and Royal

Purple have requested permission
from the City to apply for a Special Occasion License for a beer
garden to be held in conjunction with Tomorrow Run 91. Tomorrow Run
91 is a cross — Canada run being held for the purpose of raising
awareness and money for the Purple Cross Fund.

local event, (scheduled for July 20th at Aggie Park), will
include a pancake breakfast, and a display by the R.C.M.P. K9 Unit.
The

This request has been reviewed and approved by the R.C.M.P. as part
of the pre-approval clearance process.

Larry J

eeler, Recreation Manager

Q."10rIOw

.- Isle Cro

U l
EI.C. Joint Committee Team

4P

4 NN vrn»1

provinaiel Cmtasrnnae
Wayne Heres

~

1220 Bllis Ctc.,

Bax 986

Vardernaai. B.C.

Poz «Coquitlam,

VCJ JAC
587-9986 (Rss(

V'B 108,

B.C.,

gray 2, 1991

Can Catsan
99 Gieemvcad Or.

Pentican. B.C.

Payor Zen Tranoulay ar.d Council,
Tt- City of Por Cccpzitlan,
2880 Shaughnessy St.,
Pcz= Ccxluitlam, B. C

VBA 7PS

489-491 5 (Res l
Pat Anaersan
191 9 J usa rte Place

Vicana. B.C.
V98 4J I

478~91 (Rss)

Bear Payor Trabc"lay al.d Ccunci',

Camrnlnee Cssltman

Pravinca Fund Raising
An 6 Giaays Cume
885 5"5 IV.; am Ave..

vancauven 1s.t.
6-5549114»I

6

I

ve been asks t" write =" yc cn ise."wl
or ort Cmoitlw» to rc cs. C =.
C-"=.. cn July 0, 199', at Acc.o = k.
1 h
PCL 1

E'- eric Royal

C und Rersing
aA Ave

ri e,

ssa-'scy Fa»l

. c467197SI.
Lang:ec B.C.

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Pravtnosl Pualtety
Jim Le»'s
5445 Ri er Road

~M drav. for t.'-m as ~ll as 5'w

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t-r.

are wil»'o to linet all = 41u=~~nts to i»5ve 3 saf '«i uell
pcl'c~d be = 9arA&n ar.c tvculd as.'cur ccocersn 'cn '.". t'~t c..ceavc=.
(v'e

Si J.CCmct. 6 . a.R.S 5

B.. Vty oL5

545 gyso Peal
54

an

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IVa. 6

Vurr

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tc s " a -ovv r"c"ru -;- » -= ac= ss Cv"aca '- Ls c"'-c
8;=.s b"cause hc telieves
our cause. All lcdces '". C-ncca hare
'Caen aeked tO t r tC holC Sore»V»nt CO ra'e Xi!e r X».
Ie (Z're
c'.".Csen to =r tc have 3 =t ".
y. 'Re hc?e to have 3 PancJce bra&=»s
a dapiav hv tne B.m.«(.?. Rrt Q.r 5, and a oeer car Ien.
The ?6 ks
»
+4
Rec ceatlctl Ceoar en h&» -ve ce 1LSS to
eee
re
8«-nts J Accie ?ark out ue rle 'ha sc..reve o" the C'.r to hole
"'.8 'eeet carden.
Z'ould te cell col c bv our wwrers,
~= - ces, briers, Pec le to -tecu Z.D., et . her is 3 5 e"'tc". bel t"t" —..anent ' tr & -'.= c»y as well 3rd this Ic ld i.

Pravincrel Laaistics
Guy Gau

'rw

of Canada acd t te '

?Liable C=css

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ggs '57;Ree
! 'IJ.98 1 I;Bu. I

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hole a

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arc 5CCOSOr'-no = Cro»S CW»am» r'1 Cr
—,;'=- C= ss
u~se of rsisi..c mone ='r anc tuo'c awa ness. T«.h.e
used for '-.e te..e 6
o= c.=l«»»1 uncer ='".3 a«e c «'
8 a
h-ve =ec"''ec. " nc- olvr rs
»ared Ov ..::- -. =O=-=-s.
the

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cf the
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n

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na,iore '1 C~t 'n»aid '.'".erc

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HCC'«2 fo- 3 Prcn 8 Aid faVr]IJ 3

ally Hurst

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CB(is Ome.

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Port C vtuulam, 3,1 .
VSB IGB
548 5"Cs IRcsl
545: -'8 'Bual

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Puhlcctty Co-Cha i~".

slarge o Jason

tsama av,.«n I

JUN - 4

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THE CORPORATXOR OF THR
CITI OP FORT COQUITLAM
NSMORANDUM

May 27, 1991

TO:

K.

Janna Taylor, Parks & Recreation Director

FROM:

K.

Janna Taylor, Parks & Recreation Director

SUBJECT:

Sign Policy Exception — Intermediate Lacrosse

Community Sign Policy (attached) was adopted in 1990 by City
Council for siguage located on the corner lot at Pitt River
Road/Sbaughnessy Street and at the Lougheed/Centennial Pool area.
This policy limits the length of time a sign may stay up to four
weeks.
A

The PoCo Saints Intermediate Lacrosse team have requested (letter
attached) an extension of the time limit to allow them to promote
their upcoming games until the end of the season (approximately July
24, 1991. A similar request was turned down by the Parks &
Recreation Conmittee in 1990.

Rectmmmndation

It is recommended that the request received from the PoCo Saints
Intermediate Lacrosse team, to keep their signs in place until the
end of their'eason (July 24, 1991), be denied..

Purpose/Problem."

provide information and a recommendation for consideration by the
Parks & Recreation Committee regarding a request received from PoCo
Saints Intermediate Lacrosse to keep their signs up at the corners
addressed in our Couununity Sign Policy until July 24, 1991.
To

History/Rackground;

City Council established a policy in 1990 limiting the length of time
that a sign may remain up at the corner lot of Pitt River
Road/Shaughnessy Street and at the Lougheed/Centennial Pool area.
This policy also introduced a deposit which is forfeited in the event
that the City must ramie the sign.
The PoCo Saints Intermediate Lacrosse team would like to leave their
sign, which is currently posted, up until the end of July. They
would use the sign (by changing the date) to promote their upcoming
games.

Alternatives:
Two alternatives were considered ta approve the request or'deny
the
request:

Approve the request and permit the signs to remain in
place until the end of theiz season.

Advantages:

—

Disadvantages:

If the signs are kept current, it
permits the team to promote upcoming
games in high visibility area.
Demonstrates a "spirit of support" on
behalf of the Cit" of Port Coquitlsm.

Othe

organizations msy request the

same consideration.

Deny the request and ask that the signs be removed at
the end of the four week period.

Advantages:

—

Ensure consistency of policy

application.

Disadvantages:

Consistent with last year's decision.
perceived as a "vote af
non-support" by the City.
Attendance at league games may be
negatively impacted.
May be

Conclusion

Denial of this request will not be well received by the PoCo Saints
Intermediate Lacrosse team. However, a decision to deny the request
will ensure the intent of the City's policy
i maintained.

Larry J(Wheeler, Recreation Manager

1831 Chalmers Ave.,
PORT COQUITLAM, B.C.
V3B 2T3,
Wav 8, 1991.

City of Port Coquitlam,
Parks & Recreation Department,
2253 Leigh Square,
Port Coouitlam, B.C.
V30 3B8

Attention: Pat Greer, Booking Clerk
RE:

PoCo Saints

Inte~diate Lacrosse Game Signs

Dear Pat,

oermission
now undemvav we would a~im like
our season iss no
locations:
following
signs at the
to e~ct our

~e

As

Pitt R«re Road
Sha~~essy Street A Lougheed:-'~away
Sha~~nessy Street I
able to keep
~e to be
the sos are in place we would as
last horre
our
is
this
them uo until Wednesday, July 24th.,
game of the season.
in the amount or. S30.00 for our
We are enclosing our cheque
deoosit and look for.vard to your approval.

Once

PoCo Saints

Intermediate Lacrosse.

JUN - rr tggj

I

PORT COQUITLAM PARKS 6 RECREATION

DEPARTNENT

CONNUNITY SZQiV POLICY

Locat iona:

corner lot
Pitt River Road/Shaughnessy
Area

Purpose:

The intent of permitting signs on the

Size:

—

Lougheed/Centennial Pool

above
groups.
community
locations is for the benefit of
to
groups
It is there for bona fide community
The
etc.
raisers
fund
functions,

adveztise evenrs,
signs or for
site is not intended for commercial
words—
advertising businesses. (In otherfor profit).
businesses that have been ser. op
4'
eed 4'
community group is cot to ezceed

The sign of

16'.

8'r

a

only.

If they are

Signs may go up for a period of four weeks 6 Recreation

Parks
co t taken down after four weeks the
deposit will nor, bee
the
and
down
Depaztment will take them

returned.

Special Category:
a veer f.e. to advertise
2 eschools may have signs up cwice
their registration daces.
made in writing to the
A request for a sign must be
Pemissicn:
should
Parks 4 Recreation Department; the lette
A
dares.
and
wording
the
sign,
incluue the size of
deposit
SSO de
ep osit must also be included. This taken do wn
will be refunded when the sign has been
permit will
Once the request has been submitted, a
be issued.

:

-3Sign Policy Exception - Intermediate

~

The Committee reviewed the report from the Recreation.
Manager. Committee Members were not prepared to extend the
poUicy ot two four week periods.

Recommendation:
Tnat Interm.tdiate Lacrosse be informed that they will only be
petmirted to have d.eir sign up for two four week per.'ods.
Carried

Proposed Dates for

~

Ice in thc Old Areaa

The report fram the Recreation Manager was reviewed.

Eecommendatian:
To approve the recommendation as outlined in the report.

ItemNo 5

Camed

B.C 's Year of Music - 1991
The report From the Recreation manager was reviewed.

Recommendation:
1.

2.

To approve the recommendation in the report.
That this recomrnendatian be taken to Council.

Camed