CORPORATION OF THE CITY OF PORT

COQ~

PARKS dt RECREATION CQMMIITEE

A meeting of the Parks & Recreation Committee was held in the Parks &
Recreation Office on June 29, 1992

In attendance were Alderman Mike Thompson and !Vderman Michael Wright.
Also in attendance was Sue Rauh, City Clerk for item number one only, Janna
Taylor, Parks & Recreation Director, Larry J. Wheeler, Recreation Manager/Deputy
Director and Pat Greer Recording Secretary.
It

No. I

PoCo Trail - Lougheed isdghway to Patricia Avenue

Sue Rauh, the City Cleric was in attendance and gave a verbal
report outlining a possible process of declarhtg the land along
the river from I.ougheed Highway to Patricia Avenue as
"Dedicated Park". Sue wiU report back to the Committee once
Corns
from the! Iighways Depanment.
she hears
Recnmmendaticn.

To receive the report as information.

Item No. 2

Tennis

Nets

The report from the Parks Superintendent, regarding vandalism
of temds nets, was discussed.
Recommendati o~t:

To have staff formulate an action plan on ways to prevent this
vandalism in our parks.

IsemNo 3

1992 Dry Floor/Ice Season Timeliaes

The report from the Recreation Manager/Deputy Director was
discussed.

Recommendations:
1)

To have staff prepare a report on the background of
putting in and taking out tce.

2)

Tc take a report to Council on these timelines.

atria rl
Item No. 4

PoCo Garden Club

Alderman Mike Thompson gave a verbal report on Len
Cuddeford's, of the PoCo Garden Club, concerns.

R~zmmendatign;

To invite Mr. Cuddeford to a Parks & Recreation Committee
meeting.

Carried

JUN 2 g

/+
1'

Item No. 5

Peace Paaks Acmss Canada
The Parks 8t Recreation Director gave a verbal report on the
information received frcm Peace Parks Across Canada.

Recommendation:

To write a letter to Peace Parks Across Canada and ask for
further information.
Item No. 6

Tme Plan Canada
The memo from the Project Engineer was discussed.

Recommendation:
To have the Project Engineer provide the Committee with more
information as to what sire area they need, what type of tree and
how many trees.
Item No. 7

Reeve Street Park Pmject Managemtnn
—

The Parks & Recreation Director provided a proposed draft
report for Council.

Recommendation:

To send a report to Council reconunending that the Mayor Sr
City Clerk sign a letter of agreement betv een the City of Port
Coquitlam and Toby Russell, Buckwell d: Partners.

Item No. g
The Recreation Manager/Deputy Director gave a verbal report
on the problem with leaks in the Hyde Creel: roof.

Recommendation:

To receive this report as information.
Item No. 9

hasid

Robert Hope Closure
The Recreation Manager/Deputy Director gave a verbal report
on the closure of Robert Hope on June 29th. The closure was
one day only, and was due to electrical problems.
Recommencrntion:

To receive this report as information.

OA.P.O.
Alderman Thompson gave a report on the Mayor Traboulay's
meeting with the O.A.P.O.

~cendation:
To invite the Mayor to a meeting with Committee, Bev trvine
and Alete Mchmis to discuss this item.

Letter from Resident at 1134 Lombardy Drive
The Committee discussed the letter from P.S. Robertson, 1134
Lombardy Drive.
Recommendatiott:

To have staff investigate the proble u and report back to
Conunittee.
Xtem No. 12

Sun Valley Water Park
The Committee discussed water shortage and the Sun Valley
Water Park.
Recommendatti nn:

To turn off the water suuply at the Sun Valley Water Park until
water restrictions have been lifted.

Cmiid

AMOURNMLtNT:

M. Thompson, Clair

J

or, Secretary

JUN 2 9 1992

THE CORPORATION OF THE
CITY OF PORT COQUITLAM
MEMORANDUM

DATE:

J'e 23, 1992

TO:

K.J. Taylor

Director of Parks & Recreation
S. Rauh

FROM!

City Clerk

SUBJECT:

Poco Trail — Lougheed Highway to Patricia Avenue

In consulting with Walter Frith of Goudal & Associates we have reached what we
believe may be a suitable arrangement foz the City in regard to the Poco
Trail, assuming that the Parks & Recreation Committee does not want to
dedicate the park by obtaining the assent of the electors.
In referring to the first section, Parcel "B" (shown as blue on the map), the
City could obtain a 50 foot wide right-of-way to encompass the trai.l along
this portion as it is believed that the trail follows within City owned land.
In the second portion (shown in pink) Lots 1, 2, and 3, and portions of unused
road allowance at the west end of Prairie Avenue, could be obt ained by
exchanging portions of road for City land. This would create a more natural
curve onto Prairie Avenue which would be more appropriate for the use of the
Catholic School entering onto Prairie Avenue and tha Shaughnessy intersection.
In this a:enerio, Parcel "B" and Lots 1, 2, and 3, at the end of Prairie
Avenue would entail:
1.

Survey location of existing Poco Trail for Lougheed Highway to the foot

bridge at Patricia Avenue then east to Shaughnessy Street.

2.

The preparation of a 50 foot Right-of-way plan to encompass the

3.

Road

trail.

exchange plans for the road allowance and a subdi.vision plan to
trail parcel at the end of Prairie Avenue as well as a

create the

Right-of-way plan through the property.

Goudal & Associates has estimated the fee for this work at 35,000.00. This is
based on the City orthophoto maps which are believed to be fairly accurate.

In reference to the third section (shown in yr liow), this property is gazetted
highway, and as of this date I have sent a lerter to the Ministry of Highways
requesting information regarding the possibility of closing the road
encompassing the Poco Trail, under Section 573 of the Municipal Act so that
the City can secure the property. Once I receive further information from the
Ministry of Highways I will forward the details.

Susan Rauh
City Clerk
SR." gc

4/8

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THE CORPORATION OP THE
CITE OF PORT COQUITLAM
MEMORANDUM

June 26, 1992
TO:

K.

FROM:

Bram Hoogendoorn,

SUBJECT:

Tennis Nets

Janna Taylor, Parks & Recreation Director
Parks Superintendent

In 1991 we purchased tennis net supplies at a cost of

$ 3,000.

This year we replaced the following tennis nets due to

vandalism:

Park

Eastern
Routley
Reeve
Westwood

Imperial
Evergreen

Number of Nets
2

2

5
2
2

1

This has been at a cost of $ 2,352.00

Normally, a net will last from two to three years before the
fibers
start to rip, due to exposure.

the tennis net poles, there is a device
the net. These
are called winches. They are home made and toit tighten
the shop an
estimated $ 80.00 to make a new one. During the costs
season, we have lost
about 10 of them which has cost about $ 800.00. What
happens if they
are loosened. is they come apart from the pole and then
are thrown
out.
On

The estimated labour cost to repair or
Parks Crew, is $ 1,140

to replace these nets, by our

BH/pg

JUN 2 9 1992

THE CORPORATION OF THE

CITT OF PORT CDOUITLAM
MEMORANDUM

June 29, 1992
TO:

Janna Taylor, Parks 5 Recreation Director

FROM:

Larry J. Wheeler, Recreat1on Manager/Deputy Director

SUBJECT:

Dry Floor/Ice Season Timelines

Recommendation:

It is recommended that the Parks and Recreation Committee receive
this report as informat1on only .
Purpose/Problem:

of this report is to provide informat1on to the Parks and
Recreation Committee regarding the planned transition periods from
dry floor to ice at the two arenas.
The purpose

Background Information/Commentss

Outlined on the attached page is the planned schedule for the
transition from dry f'loor to ice at the two arenas. These dates were
arrived at after meeting with the President of M1nor Hockey and the
President of the Port Coquitlam Lacrosse Council.
This schedule 1s similar to the one used fn 1991. This schedule
all regular season play and tournament requests, The
primary differences are that we have ad]usted the schedule slightly
to accommodate an Intermediate A Prov1nc1al Tournament and have
1ncluded some time for maintenance (ie pa1nting) in each facility.
In the past, we have tried to paint during the lacrosse season, and
have received some complaints from league off1cials regarding the
paint fumes.
accommodates

Larry J. Wheeler
LJW/po

File No: 403.7
JUN2 9 1ggP

ale se I
I

1992 DRY — ICE
ARENA

Last Day Dry Floor:

Painting:
Ice In:
Ice Available:

Saturday, August 8
August 9 — 15
August 16 — 29
Sunday, August 30

ARENA

Last Day Regular Dry Floor:
Painting/Drying:
Int. A Lacrosse Provincial:
Ice In:
ice Available:

fl

/2

$

Saturday July lg
July 19 — 30
July 31 — August 2

August 4

-

17

Monday, August 17

P&CX'Pc//ZZz/C/gSSdu/7zzd7P
NURTURING THE GROWTH OF PEACE

+

$

AN INVITATION
JOIN—

assist regional and commuriily representatives in
preparing a dedication ceremony.

with other communities across Canada in dedicating
an existing Park as a Peace Park. A living legacy of
Canada's commitment to World Peace and
Environmental Protection.

A UNIQUE OPPORTUNITYFor the Parks and Recreation Community to take a
leadership role in creating a truly significant legacy of
Canada's 125th Anniversary.

PEACE PARKS ACROSS CANADAAn ambitious project that will culminate on October
8th in a nationwide celebration coincident with the
unveiling of a Rational Peacekeeping Monument in

For more information on how your community can
get involved please contact either Nina Burke or

Greg Ward at

Ottawa.

International Institute for Peace through Tourism
3680 de la Montagne
Montreal, Quebec H3G 2AB
(514( 281-1822 or Fax (514( 848-1099

THE GOALTo dedicate some 250 Parks in communities throughout Canada as Places for Peace.

A PEACE GROVE—
Nurtured within each Park will be a unifying Peace
Grove of twelve trees representing our provinces and
territories.

PARTNFRS FOR PEACE
The International Institute for Peace through Tourism
is organizing "Peace Parks across Canada" in cooperation with CANADA 125 and the National Capital
Commission,

EACH PEACE PARK—

WILL...nurture the growth r/ Peace and

Also supporting the project: The Federation of
Canadian Municipalities, Hentage Canada, Canada
Parks/Recreation Association, Friends of the Earth,
World Wildlife Fund Canada, Rotaty International,
the Tourism Industry Association of Canada and the
Canadian Society of Landscape Architects.

Understanding at home and throughout the World.
WILL...enhance national awareness of Canada's genuine commitment to World Peace and Environmental
protection.
&ILL...draw communities across Canada together in
celebration of our people. our land, our hentage, and
our common future.

Project Sponsors are: Via Rail, Greyhound Lines
Canada Ltd, CP Hotels and Resorts, Westin Hotels
and Resorts, Four Seasons Ltd., Meridien Hotels, and
Concept 3 Advertising Agency.

'WORKSHOPSA series of workshops will be conducted in 15 cities to
provide background information on the project and

„f, „„d

~qnzyn

.,

/W~ If/~

The International Institute for Peace through Tourism

THE CORPORATION OF THE
CITY OF PORT COQUITLAM
MEMORANIJUM
TO:

Janna Taylor

FROM:

Andrew de Boer

DATE:

June 23, 1992

~JKCTt Tree Plan Canada - National Communitv T~e Plantinu Prouram
(Environmental Protection Committee Meeting of May 21, 1992)

The Environmental Protection Committee is interested in participating in the Tree Plan
Canada program with the assistance of the Parks and Recreation Department.
The Tree Plan Canada Program is a Federally sponsored program under the Green Plan
which is designed to encourage the planting and maintenance of trees by community
groups and municipalities. The program provides a grant of up to 2/3 of the total cost
of a project and a ground cost of $ 0.50 per tree.
The Parks and Recreation Department would panicipate in the program by selecting a
location for tree plantings, the type of trees required and estimating a budget and
providing labour and materials for the tree plantings.
Funding for this program would be made available from the Environmental Protection
Budget.

Andrew de Boer
Project Engineer

attachment
copy: Aid. Gates

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DRA1"T REPORT

THE CORPORATION OF THE
CITY GF PORT

COQ~

REPORT TO COUNCIL

June 29, 1992
TO:

B.R. Kirk, City Administrator

Janna Taylor, Parks & Recreation Director
SUBJECT:

Letter of Agreemettt - Reeve Street Park
(Parks & Recreation Committee Meeting June 22, 1992)

That the Mayor and City Clerk be authorized to sign the letter of
agreement between the City of Port Coquitlam and Toby Russell,
Buckwell & partners.

City Council retained the services of J. Reeve Consultants Ltd„Toby Russell
Fuckwell & Partners and Intercad Services Ltd. on November 5, 1990 to design and
complete the wor'dng drawings for the active area of Reeve Street Park. The
working drawings are now in place and the Consultants are now ready to proceed
with teudering and doing the project.

The initial contract was up to and including working drawings and now it is

necessary to enter into a continuing agreement for project management to formalize
the City's intent.

-2
The City Solicitor has drawn up a letter of agreement with Toby Russell
Buckwell 8 Partners. According to the Soiicitor the fee proposed is in line
with other Consultants. The project is due for completion September 1993.

Janna Taylor,

Parks & Recreation Director

(TO BE TYPED ON CITY OF PORT COQUITLAM

LETTERHEAD)

May 6, 1992

Toby Russell Buckwell & Partners
Architects
1650 Alberni Street
Vancouver, B.C.
V8G IB1

Attention: Mr. Tom Annandale, M.A.I.B.C.

Dear Sirs:
Re:

Reeve Street Park Development
Project Management

Further to our discussions on your ro posal to provide
p
project management services to the
.itv of Port Coquitlam for the development
of Reeve Street Park, this lener sets out the
arrangement which I am prepared to recommend to
f'
City Council. If
er, p ease execute both copies of this letter in the
space
provided
and return
them to me. I will then request that Council
adopt
a resolution authorizing the agreement
and on approval will return one copy of this letter,
executed on behalf of the
City.

Toby Russell Buckwell & Partners will provide the
following project management
en services
servi
with regard to the fir t hase .f"4 Ip
t fR
St tF ki
'thh
d.
development concept endorsed by Council at its meeting
of
1.

Project Scheduling

Preparation of a master project schedule; monitoring of contractors'
c ors'rogress; revision
of schedule as necessary.
2.

Project Cost Control

Preparation of a master project cost control schedule; monitoring
of costs as incurred;
revision of schedule as necessaty,
Consultam Retention
Iddentification, recommendation and
engagement (with the City's concurrence) of all
consultams including surveyors, design engineers,
geotechnical engineers
g
l soil

ql

compaction consultants, concrete testing consultants, roofing inspecting consultants
and all other consultants as necessary for the first phase of the project.

Payment of consultants'ees and disbursements will be the responsibility of Toby
Russell Buckwell & Partners.
4.

Project Coordination

Coordination of consulting services and regulatory agencies. Management of
consultants'ervices. Coordination of the advice and directives of utilities and
regulatory agencies including B.C. Hydro, Ministry of Transportation and Highways,
Ministry of Environment and Fish and Wildlife.
5.

Tendering Services

Preparation of tender documents for approval by the City; advertising; replies to

bidders'nquiries and issuance of addenda; opening and review of tenders;
recommendation of tender awards to the City.
6.

Construction Administration
Provision of architectural, landscape and engineering supervision of the entire project;
certification of progress payments to contractors; reporting on project completion and
payment of holdback.

Commissioning Supervision

Supervision of the commissioning of the buildings and services in each phase of the
project.

The anticipated time-frame for the project is from May, 1992 to September, 1993, however
project management services will be provided for the entire Grst phase of the project
whatever its duration.

Remuneration for project management services, including all fees and disbursements and
consulting services, shall not exceed 9% of the construction costs of the project as paid to
construction and development contractors. Subject to the above maximum, project
management services shall be provided on an hourly basis with the principal charged at
$ 85.00 per hour, senior technicians at $ 65.00 per hour and junior technicians at $ 50.00 per
hour. Disbursements shall be charged at cost.
All project management services shall be invoiced to the City at the end of each calendar
month and shall be paid by the City within 21 days of receipt, subject to the City's review
and acceptance of the services provided. If in the opinion of the Director of Parks and
Recreation, acting reasonably, fees and disbursements for project management services are
likely to exceed 9% of construction costs, the Director may withhold payment of up to I/3
of the amount of any and all invoices until substantial completion of the project.

Your firm will report to the City through the Director of Parks and Recreation or her
designate and will receive instructions as required from the Director. Attendance at Council
and Comnnttee meetings is excluded from this agreement and will be billable at your usual
hourly rates.
The project manager and principal contact with the City will be Tom Annandale. Support
personnel will include Judith Reeve, Michael Barnes and Wai-Sue Louie. In the event that
Tom Annandale becomes unavailable to provide project management services, the City may
terminate this arrangement upon 10 days'otice in writing, upon payment of any
outstanding remuneration.
We look forward to working with you. Please call lf you have any concerns regarding the
content of this letter.

Sincerely,

Janna Taylor
Director of Parks and Recreation

THE CORPORATE SEAL of the
CITY OF PORT COQUITLAM was
hereunto affixed in the
presence of:

c/s
Mayor - Len Traboulay

Clerk - Susan Rauh

Executed on behalf of TOBY
RUSSELL BUCKWELL & PARTNERS

)
)

Authorized Signatory

)
)
)
)

Authorized Signatory

)

)

GA/5243

"Igjs 9 1%5

December 16, 1991/296
n of The City
regular meeting of the Municipal Council of the Corpor
quitlam
City Hall,
Port
Chambers,
Council
in
the
of Port Coquitlam was held
December
16th,
1991,
on
Pu
B.C.
,
Coquitlam,
Port
Street,
2580 Shaughnessy
A

at 7:00 p.m.

nd Aldermen M.D. Gates, M.J. Gordon,
His Worship Mayor L.M. Tzabou3a
ompson were in attendance.

J.J. Keryluk, R.H. Talbot and M.

re City Administrator B.R. Kirk& Acting City Clerk S.
Also in attendance
. Zahynacz, Director of planning C.R. Pelip and parks and
Rauh, City Engine
toz K.J. Taylor.

Recreation D

PECIAL PRESENTATION:

Traboulay introduced Judith Reeve of Reeve
Consulting Services and Tom Annadale of Toby, Russell, Buckwell who presented
a detailed plan for the active area. of Reeve Street Park.
His

Worship

Mayor

L.M.

CONFIRMATION OP MINUTES:

Moved by Alderman Talbot:

Seconded by Alderman Gordon:

lhat the minutes of the Regular Council meeting held on December 9

be taken as read and adopted.

PROCLAMATIONS:
WHEREAS:

More

than thirty thousand British Columbi s are afrected by

WHEREAS:

More

than three hundred thousand

WHEELS:

Alzheimer's Disease is not a no

WHEREAS:

Theze

Alzhelmez's disease;

Alzheimer's disease;

is

no

known

intensified, research is essential,
informed society;

cur

anadians are affected by

1 consequence of aging;

for this tragic disease, therefore

uch zeseazch needing the support of an

The Alzheim 's Society of B.C. is providing support for
AND WHEREAS:
afflicted families, fuudi research into causes and cures, and promoting
better understanding of t s disorder;
NOW

THEREFORE

City of Port Coqui

Leonard M. Traboulay, Mayor of the Corporation of The
am, DO HEREBY PROCLAIM, the month of January, 1992 as

I

atvwntMER AWARENESS MONTH

in t

City of Port Coquitlam.

December 16, 1991/297
DELEGATIONS:

His Worship L.M. Traboulay in duced Mr. Beiks, Officer of Communications
who gave a brief description of the
and Ms. Troupe of Canada Post Corpora
ort Coquitlam Main Postal Unit
at
upcoming changes to postal services
ost Corporation will be
Canada
Street.
McAllister
located at 2250

uary 20, 1992. This
establishing a Commercial Service Centre effective
ostal needs of
specialize
the
Commercial Service Centre will service
e will no
s
postal
Non-commercial
customers
only.
commercial postal
ernate
however,
Hnit,
Postal
Main
Coquitlam
the
Pozt
at
available
be
longer
area.
locations are available in the Port Cnquitlam

His Worship Mayor L.M. Traboulay referred to Item 21 from the Parks and
Recreation Director, December 12th, 1991 zegarding Reeve Street Park.
by Alderman Thompson:
Seconded by Alderman Gates:

Moved

That the conceptual plan for the active portion of Reeve Street Park be
adopted.

Carried.

by Alderman T
Seconded by Alderman

Moved

That the "Port

1330, No. 2621" be

by Alderman G
Seconded by Aldezma

Moved

That the "1900
reconsidered, finall

by Alderman Th
Seconded by Alderman
Moved

99

Port Coouitlam Waterworks Regulation Bylaw, 1970, No.
1991, No. 2632" be reconsidered, finally passed and

ad

Carried.

'rCITT OP PORT COQUITI

„,„„1L

HEN 0 RA
Bryan R. Kirk

TOt

November 2,

DATE:

1990

APPROVEQ

City Administrator

SVCOUNCL,
%/Pt
og

~V

K.J. Taylor
Parks and Recreation Director

FROH:

Development of Reeve Street Park

CI i Y CLERK

RZCONNZNDATION:

Ltd., Toby Russell
the firms of J. Reeve Consultants
the
be cetained to design and complete
Partners and INTERCAD Services Ltd. of
Park;
Street
Reeve
working drawings for the active area
performed at. the upset fee of 582,500.00
AND PURTHER THAT this work be
Sale Land Reserve.
and that this fee be covered by the Tax
Buckwell &

THAT

BACKGROUND AND COMNFNTSr

1. Prooosal CalI

Recreation Department to

the Parks and
Earlier this year, Council directed
an active area of Reeve Street..

issue a proposal call to develop
in conjunction with the City 1990.
The parks and Recreation Commit.tee,
November 2,
Administrator, interviewed various consultants on Priday,
Toby Russell Buckwell & Partners
The firms of J. Reeve Consultants Ltd., a joint proprosal, we e chosen
and INTERCAD Services Ltd., who supplied
unanimously by the interviewing team.

2.

Parks and Rec;rearion Master Plan
that.
The Nester Plan clearly idencifies
year.
next.
the
within
should be developed

3.

Pond~in

Phase I of Reeve Street Park

of Project

fee of $ 82,500.00 is separated as follower
Site analysis, programming and preliminary design

The upset

a)
b)

Working drawings

528,500.00
54,000.00

There are suffici.ent funds in the
Tax Sale Land Reserve to cover this

project.

K.J. Taylor

Baiks and Re

City Treasurer
ITEM

PAGE

1

JUMP 9

~

TRE CORPORATION OF TEE
CITT OF PORT CO6|UITLAH

REPORT TO COUNCIL

December 12, 1991

B.R. Kirk, City Administrator

TO:

K. Janna Taylor, Parks 6

Recreation Director

APVRGVK~9
BY CQ6JNC'iL

Reeve Street Park

SUBJECT:

(Parks 6 Recreation Committee Meeting December
1991))

Recosseendation
That the conceptual plan for the active portion of Reeve
Street Park be adopted.
Background of Study:

Buckwell and

The firms of J. Reeve Consultants Ltd., Toby Russell
Partners and INTERCAD Services Ltd. were retained by City Council

November 6, 1990.

terms of rererence, for the Consultant, were to do a sitearea of
the active
analysis, programming and preliminary design for working
drawings
completed
Reeve Street Park. After this work is
design.
conceputal
the
of
Council
approval
would then be done upon
The

Reeve
At the Council Meeting on Monday, December 16, 1991, Judith Reeve

will be presenting the detailed plan for the active area of
Street Park.

anna Taylor
arks 6 Recreation Director

K.

KJT/pg

File No: 201.9

«*

MEMORANDUM
Bryan R.

DATE:

kirk

November Z, 1990

City Adminiscracor

K.J. Taylor
Parks and Recreation Director
of Reeve Street Park

PROM:

Developmenr.

Buckwell &
Russell
R
b
Consulrancs Ltd., Toby
the
Reeve
ee
J.
complece
of
o
and
rms
f
e
ained to design
be recaine
Lcd.
Services
and INTERCAD
Partners an
areaa oof Reeve Street Park;
active
che
for
drawings
working
f of SBZ,500.00
e fee
u sec
be performed ac tthee up
work
this
THAT
Reserve.
AP1D P URTHER
covered by the Tax Sale La nd
and that this fee be
THAT t'

BACKGROU?0) AND COMMENTS:

1.

1«1.1.

1

Counc

Deoartment to
t. e .ar.kss and Recreacion et.
d'c ced
active area or Reeve
ann ac
P

=
'..
yyear,
ar ' e chis
develoo
1
to
call
rooosal
s
issue a crop
con.',unc=« on wi=.". the C'y
ommittee,
C
n
on
arks and Recreat
Tbe
consu'r.ts on Fr oay, .'o
inistracor, incer vi ewe d var'ous
?a ner
o'cv Russell Sue&we''
Ltu.,
d.,
'rants
Conan
Reeve
e
'"-s
J.
proprosa',
or
i
...e
p
Peg a Point
Lcd., wbo sunplie
and NT:-CAD Services
team.

E

&

unanimously by the inca riewing
?«

ks and Recreac on ..asce

OP

«n

''s

et ?ark
thee ?Base I of Reeve Str
s- " P'an clear y &cent nest year.
the
should be developed ~ithin
v

The unset fee of 582

a)
b)

500.00 is separ ted as follows:

and preli inst
S!ta ana 1 ys i s, p rogramming

1

design

'SZS,500.00
5&,000.00

Marking drawings

in the

There are sufficienc fundscover this
to
Tan Sale Land Rene.ze

K.J. Taylor
Barks and Recrea

on Director

Rick
BE R.
Citv Adminis rater

JUNP9 gp

CITY HALL

2580 SHAUGHNESSY STREET
PORT COQUITLAM. S.C,
V3C 2A8

PARKS 8 RECREATION DEPARTMENT
2253 LEIGH SQUARE
PORT COQUITLAM, 8.C.

TELEPHONE. 941-5411
FAX: 484-3524

V3C 388

TELEPHONE: 942-0285
FAX: 942-41 57

September 27, l990

re: Proposal Call for Reeve Street Park

The Port Coquitlam Parks & Recreation department wish to proceed with the
development of the "active" portion of Reeve Street Park. The park is
approximately 1.43 acres in size; and is located adjacent to the downtown core. The
"active" area is approximately 17 acres.
Ls l 986 8 conceptual plan was done for Reeve Street Park and is available for

viewing at the Parks & Recreation Department Office from S:30am-4:30pm.

t5/e wish to retain a multi-disciplinary team of consultants to design and prepare
detailed working drawings for the "active" part of Reeve Street Park. AVe also
would like cost estimates for the work to be done in this area.

The terms of reference for the plan are enclosed. Your proposal should include the
following:
Previous experience in similar projects that your staff and company have
been invol red in.
2)

Company's experience in work for public agencies

3)

Background and roles of all professional staff who would to be assigned
to this project.

4)

Timing and staff allocation of various phases of work,

5)

Your approach and program of work.

6)

Schedule of fees and an upset price for the project.

JUN 49 g

~

-2-

Enclosed with this letter is:

l)

An executive summary of the Master Plan for Reeve Street Park

2)

The Terms of Reference

3)

A short description of the Park

The selection process will be as follows:
1)

The Parks dt Recreation Director will short list the submissions.

2)

The Parks & Recreation Director will interview those on the short list.

3)

From the short list, two or three consultants will be interviewed by the
Parks dt Recreation Committee of Council. This Committee wiill then
make a recommendation to City CounciL

Severai fnrns will be invited to submit a proposal for dus project. Please submit
submit your proposal by 4:00pm on Wednesday, October 17th, 1990.

Please give me a call at 942-0285, if you require more information.
Yours truly,

K. Janna Taylor,
Parks gt Recreation Director

KJT/pg

BA(AGROUND OF REKWE ~ TREKT PARK

The park is located adjacent to the downtown
and within easy walking distance of existing

the city.

core of port Coquitlam
residential areas of

park acreage is estimated to be 143 acres. The active
area of the park is estimated to be 17 acres.
In 1986 a conceptual master plan was developed for the park, the
plan deals with topography soils, hydrology, vegetation, wildlife
and a budget for development.
Partial development of the park has already taken place. The
present f aci lities include:
a) One all-weather soccer field with lights
b) One grass soccer field
c) Six tennis courts
d) Parking lot
The total

1.

2.
3.
4.
5.

the direction of the Parks and Recreation Director
and to liaison with other staff persons as deemed necessary.
To have at least two meetings with the Parks and Recreation
Committee of Council to review plans.
The plan for the active area to include detailed design,
(working drawi:ngs) up to but not including tendering.
That costing for the plan be developed.
That in order to achieve the detailed design you will need to
To work under

review:

a)

1986 conceptual plan and to work within the parameter

b)

Review the

Plan.

recently completed Parks and Reczeation Master

That the plan include changing facilities, soccer fields
(number dependent on land confiquration) and softball
diamonds (number dependent on land confiquration), oarking
lot and any other ancilliary facilities deemed necessary.
One interim draft plan to be submitted to the Parks and
Recreation Committee:
Scope of project ie. number of fields, diamonds etc.
a)

c)

6.

Preliminary design of park layout.
7. Fifteen copies of working drawings and tender documents.
8. A final presentation to the City Council.
b)

"une 23, 1992

Mayor Len Traboulay
2580 Shaughnessy Street

Port Coquitlam, B.C.
V3C 2AS

Dear Mayor Traboulay:

owning a home near the
a resident of the Lincoln Park Subdivision,
organized baseball to
brings
baseball diamond Evergreen Park. Every Spring
is used by girl'
Park
the
June
early
through
the diamond. Late April
The Park is
wirh.
share.. our neighbourhood
softball and they are a joy rothan
where they
park
They
arrive.
wPen they
often tidier when they leave
to.
supposed
not
are
they
where
are supposed to, and do not park
the arr'val of adult mixed slo-pitch.
The problems come in early June with
Park is being used by two differenr.
the
From observations, it m~a be that
nf local parents who
Some of the teams appear to be a mixture
Lea
e g ues.
of adults, t he
made
be
behave reasonably well, while others seem ro Police". upThere seems to be
the
"known
to
majority of whom are probably these teams and/or I agues.
great diversity in the members of

I

am

are many, and while some
that these parties creare reducing
the quality of life in
individually may seem petty, they add up to create safety
hazards for the
our neighbourhood and, more importantly,
children and vehicular traffic in the area.
you must understand that
I vill explain first the parking problem, Lowever,
Cornwall Drive, on
complaint.
this is more than just an elaborate parking
is a narrow
Drive,
Lombardy
of
north
the west side of the ball diamond,
recently
has
Ciry
left hand curve. The this
street that proceeds into a sharp
stretch
short
of
side
east
ace "No Parking Anytime" signs on the is just roo attractive ffor s om e
re laced
rep
pavement
of roadway. This piece of empty
Combined with
dugout.
of the players as ir is right beside the baseball
has now been
Cornwall
street,
the legal parking on the west side of the blind corner. The neighbors
into
a
reduced to a one lane roadway going

The

problems

/2

been
be an accidenr.. There have
vill
er
re
'f
th
t
v
h
en,
b
ut
i
not
grass
the
,
vender
onto
often
up
of 4x4 trucks right these
ri
s. Thee driving
aathletes to
a number of c 1 ose ca Ils.
used
by
methods
the
of
one
also
is
Park
area of the
I discovered that
Street. Last veek, belonged
the
across
valk
to
need
the
to members
reduce
"No Parking" zone
h'
k d
had
a
embarrassment
ir
their
Department (imagine
of the Port Coquitlam Fire
respond).
mates had to
there been an accidenr. to vhich their
the noise of a
my famil
in my backyard vith difficult
explain to my
to
Beyond parking, vhen sitting
but it is
sound,
healthy
a
is
arne
11
b
languua g e that
d b
stream of loud and obscene lan

'h

',

children about the constant
rolls off the field.
during a hor
a beer vouldn't be enjoyed
that
think
to
enough
fool
no
t
I am
g
put it in cups. rovn-u
- p s" are
i ht but could they at least
summer nig
ose
"all
th
g
vhy
children
'
to
my
unsatisfactorily,
"
sn that against the
exp 1 sining,
as , "Isn't
from cans. They ask
beer
drinking
around
your beer,
valking
afrer you have hadTherefore,
I
d?" (?ell, isn't it? And, of course,
ms.
has no vashrooms.
'
next need? Svergreen Park berter,
neighbor's
our ne
at iss your
behind
vvhar
my
oin
r g
or even
guess using my' fence suffices,
of his tvo yo un g dau g hrers.
viev
plain
in
is
that
h'
area
h d
either. as
men in this regard,
are nor. ralking only of
Ve
I vatched (vhile some
arne,
of a game,
beginning
the
to
prior
just.
afternoon,
of a team share a
children vere playing nearby) rhree members

young

s'ess

neighbourhood
marijuana cigarette,

there
inning - after eac h ball g arne,
final
the
virh
end
it
not
vhere
do
ems
roblems
outs
Thee pro
or the ot h e r of the du g
loud,
vith
impromptu beer festival ar. one
ain
a
is ann im
P.((.
g
past
ro carouse
is not unusual for them
gardens.
our
in
urinating
more
obscene language and, of course,
obscene
drinking, parking, urinating,
So, these are the complaints:
y
loud m
language, drugs, and, on of occasion,
have, but probably not
I
Yes,
matrers.
these
called the Police on any
non-emergency report line, and
v . I p hone on the
such a
rn suc
1m in
as often as I s h ou ld h ave.
the nuisance by calling
Last
i rhe feeling thar. I I amspoke
ant.
o f ren 1 e ft vith
Serge
am
Match
to rhe
occasions,
tvo
On
his
.
ain
recall
1
on
minor comp
'm sorry
sorr - I don't
Sergeanc ( I'm
Staff
a
to
fe
spoke
I
understa
vhe
and
seaso,
explanarion on hov busy
name), I received a ten minute

till

(0:00,

'.

''l

they are.

small&
too small.

erha
or perhaps
the R.C.M.P. to handle,
this problem too big for
The parking and
teams.
the
all
of
behavior
the
not
is
is
this
behavior
In fairness,
'
and the more objectionable
most,
created
by
is
m
edienc
e
ex
pro
d rin ing
ongoing problem; yourr exp
created by a fev. This is a currenr.,
vould be appreciated.

Is

s

/3

JUN 2 9 199K

verbally made
virh Ms. Darlene GREA'/E and
I have recently spoken briefly
reduce
ny desire
not
obvious concern does
and I am
her avare of this problem. Her
matter,
this
into
vill look
to send this lerter. I trust that you
anxiously auaiting positive results.

Yours truly

P.S. Robertson,
1134 Lombardy Drive,
Port Coquitlam, B.C.

Please note:

cc:

for the agencies that
is letter and identify myself
I si
sign this
up this matrer. I vould
may be involved in folloving information did not become
appreciate .'t if this personal
consideration.
general knouledge Thank you for your
Pt. Coquirlam
O.I.C. RCNP, Pt. Coquitlam Detachmenr.
Aldermen ilc Parks and Recreation
Nayor Traboulay,