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CORPORATION OF THE CITY OF PORT COQUITLAN
PARKS

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RECREATION COMMITTEE

meeting of the Parks Recreation Committe
held in the
Council Chambers on Wednesday, May 7th- 1986 atwas3:45
p.m.
In attendance were Alderman George Laking and Alderman Nike
Farnworth.
Also in attendance were K. Janna Taylor, Parks & Recreation
Director, Jack Blowers, Jock Monroe,
Marg Graves, Ed Bennett, &
Mac NcCullough (Item No. 1).
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CONFIRMATION OF MINUTES
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Wilson Centre Advisorv Board

with the Parks & Recreation Committee. Jack
Blowers went over various concerns that the
Advisory Board had.

That there were rumours around that the
O.A.P.O. would replace the Wilson Centre
Advisory Board. Jack pointed out that the
Constitution for the Advisory Board had
been approved by the City Council and that
the Board was under the impression that they
were operating well and also with approval
from Council.

There were concerns expressed with the
request by the O.A.P.O. for an office,
x
10, for office equipment. The Advisory 10Board
felt that if any consideration was to be
given for office space it should be for the
Advisory Board. Jack Blowers indicated that
the expansior. was for programming purposes
and not office space.

Concern was also expressed by Jack Blowers
that Mayor Traboulay had expressed to Jack
that only one person could represent the
seniors of Port Coquitlam and
that was why
the President of the O.A.P.O. was
to
the Nay Day Breakfast. (However itinvited
should
also be noted that the Mayor has now invited
Nr. Blowers to the breakfast.)

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Item No.

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taken as read arid adopted.

Members of the Wilson Centre Advisory Board met

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That the minutes of the meeting of the Parks
Recreation
Co(iimittee, held on Wednesday, April 16th, 1986& at
3(45 p.m. be

'Ill

I'AY 7 —

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Much discussion

ensued from the general points
expressed by Jack Blowers. Ed Bennett
pointeo out
that in White Rock there were now 3 chapters
the O.A.p.O. and he then questioned what wouldof
happen if another O.A.P.O.
was formed in
Port Coquitlam and they too Chapter
asked for office
space.
The Parks & Recreation Committee assured
Advisory Board that they would continue asthea
viable part of the Wilson Centre.
was further
pointed out that the issue of officeIt space
and the
function of the Wilson Centre would be addressed
at the I4ay 26th Council Meeting In Committee.
Recommendation:

1.

That the Wilson Centre Advisory Board remain
intact and that Council re-affirm the

constitution.
2.
3.
4.

That the request for office space by the
O.A.P.O. in the Wilson Centre Expansion be
turned down.
That the existing storage space utilized by
the O.A.P.O. in the Wilson Centre, be
included in the proposed expansion.
That the O.A.P.O. be permitted to continue to
hold their monthly meetings in the Wilson

Centre.

CARRIED

McLean Park Chance Facilities

It was brought to the
of the Committee,
that the design chosen attention
at a previous meeting would
infringe on the road
It was decided
that we would choose allowance.
the attached design with some
modifications. Also„ the attached memorandum was
received from Ken Ng. Due to the fact that the
Drafting Department is unable
do drawings for
the change rooms, J.nna Taylor towill
contact Ken
Weber to investigate the cost of having drawings
done by an architect.
/3.

Recommendation:

1.

3

That the attached design be approved.
That Janna Taylor investigate the cost of
havina architectural drawings done for the

design.

CARRIED

Item Np~

Wilson Centre Ezoansion
The attached letter was brought to Committee for
information. The contract between Cornerstone
Architects and the City of Port Coquitlam
is being
reviewed by the City solicitor, prior. to signing.

Recommendation:

That the verbal report be received.
~Ck (li1 ED

ADJOURNNENT

The meeting adj ourned at 5:00 p.m.

G.R. Laking, ChEis

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NAY 7

1988

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THE CORPORATION OF THE
CI TY OF PORT COQUI TLAM
I'JEMORANDUM

gram Noogendoorn

TO:

Apr

Parks Superintendent

FROM:

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24, 1986

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Kenneth Ng, P. Eng.,
Proj ect Eng ineer

PI ease refer to your memo to the Assistant City Engineer dated
11, ! 986 and Apr i
14, 1986 requesting certain survey and design
works for your Thompson Park deve iopment and extensions to your McLean
Park Chang ing Rooms. P ease a so refer to the meeting Bram/Ken/Collin
in my off ice on April 22, 1986. This memo is written in response to
your subsequent request for a rep ly in writing.

Apr i

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For your Thompson Park development, we can assi st you to the
extent of produc i ng a des gn draw
ng show ing topograph ca deta s,
area of c ts and f
extent of perf orated
s,
drain pipes and
de ineation of future parking areas. Our schedule of work dictates
that we cannot start th is work unti mid June. We expect to be able
to produce the drawl ng by the end of June
You have ind icated that
this schedule suits
fine
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because you cannot start any physical
work unti
the dryer season comes in July.
For your McLean Park
Room Extension, what you required
are site plan, building planChanging
and cost estimates. As explained to you
dur i ng our meeting, we as bng ineers are not qual i f ed to produce
bui d lng p ans
The situation is further comp icated by the fact that
we have a! ready run out of
iabi ity insurance coverage. Hence it was
suggested to you that you could seek the service of a qualified
person, possibly an outside consultant, to satisfy your needs.
However, we prom i sed to assist you by checking out the of feet of your
bui d ing from the property ine, because you may need this in format ion
to make your decision as whether to proceed with your proposal or not.
you

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Kenneth Ng, P. En'

Proj ect Eng neer
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Peters

Coll in

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Morris

May

5, 1986

Director
Port Coquitlam Recreation Department
2253 Leigh Square
Port Coquitlam, S.C.
Ns. Janna Taylor,

V3C

388

Dear Janna:
Rel

Wilson Centre Expansion

ize for taking longer than I anticipated to forward you
I apo
a oloogize
a proposed contract for providing architectural services. Each
of my subconsultants wanted to consider the existing situation
This has
before finalizing a subconsultancy agreement with us.
contract
the
reflected
in
proposed
now been arranged and is
between the Municipality and ourselves. For this agreement, I
propose the standard form that is widely used RAIC 6, as
—

attached.

J

In overview, the agreement represents the following scope and

conditions:
1.
a)
b)

c)

Scope of Services

Cornerstone Architects and it subconsultants will prepare
complete contract documents appropriate for an open public
tender for an expansion of the Wilson Centre.
The documents will be organized so that stage I can be
contracted in the near future, and subsequent stage(s) at
an indeterminate later time.
The individual stages will be approximately and, except as
agreed, not to exceed in total, as identified in the report
prepared by Cornerstone Planning Group Limited in July,
1985.

Note:
ill'IRWIN
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Original cost estimates were based on 1985'dollars
and the project budget will require adjustment
accordingly.

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d)

The scope of work is to include an upgrading of the
mechanical system serving the entire Wilson Centre
comprised of existing and new space.

e)

The scope of work will include a coordinated, but separate
design and documentation package for hard and soft
landscape site improvements associated with the Wilson
Centre expansion and general site enhancement. The
objective of this aspect of the work is to develop a
concept for unified circulation, parking and outdoor space
on the site, particularly between Wilson Centre and the
Library. The implementation of this work may be by tender
or by municipal forces.
Soils engineering will be engaged directly by the
municipality. The architectural consulting team's scope of
work and fees are adjusted accordingly as defined in the

f

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contract.

Golder Associates Ltd., who have provided soils engineering
services for the other buildings on site are recommended.
g) The municipality will provide a site survey locating
existing buildings, catchbasins and principal curb lines
and spot elevations.

2.

Schedule

The contract documents shall be completed no later than October

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31, 1986.

3. Client Liaison
Project Management
"Sign-Off" Authority

User Advisory Committee:

4.

Consultinq Team:
Architect
( Pr ime Consul tant)

Structural Engineer

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Cost Consul tant
Mechanical Consultant

Electrical Consultant
Landscape Architect

Janna Taylor
Parks and Recreation Committee
Persons above plus staff and
members of the Wilson Centre

Cornerstone Architects
Cornerstone Architects
Barnett Treharne Yates Ltd.
Yoneda s Associates Ltd.
Falcon Electrical Designs
Gussi Perry Wuori, Landscape

Architecture

Recommended Soils Consultant (to be engaged directly by
municipality): Golder Associates Ltd.

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5.

Fees

The fee and direct expense

stipulated sum of:
549, 000. 00
I, 000. 00

$

budget for the consul ting team is a

(Soils Consultant design stage allowance retained
by municipality)

50, 000. 00 Upset

fee and direct expense budget includes:
all consulting fees,
travel expenses,
miscellaneous expenses, and
printing expenses up to, but not including, documents
reproduced in quantity for tender process.
Fees and expenses will be invoiced monthly against progress in
the value of work completed.
The

Yours

sincerely,

per Simon Richards, I4.A. I.B.C.
SR/yp

Attach.: Sample Invoice

Proposal from Golder Associates Ltd.

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7)- 1986