CORPORATION OF THE CITY OF PORT COQUITLAM PARKS & RECREATION COMMITTEE meeting of the Parks & Recreation Committee was held !n the Council Chamber on Wednesday, May 15th, 1985, at 4:15 p.m. attendance were Alderman Michael Wright, Alderman George Laking and Alderman Mike Farnworth (first item only) . Also in attendance was K. Zanna Taylor, Parks & Recreation Director. A CONFIRMATION OF MINUTES / That the minutes of the meeting of the Parks & Recreation Committee held on Wecnesday, May 8th, 1985, be taken as read and adopted. Item No. 1 Ball Tournament. Char..-,,: A delegation from the various adult leagues were in attendance to discusssoftball the question of charges for bail tournaments. The charges that were passed. by Council on March 25th, 1985, were up for discussion. Several members of the delegation spoke against the charges. 1. Fred Sabatine from the Haney League felt that the charge too high and not fair at all. He did was not feel that there was much extra work required in order to get the fields ready for tournaments and, therefore, did not warrant a charge. 2. Nelson Hughes from the PoCo Rec League indicated that supplies such as toilet paper and garbage bags ran out during tournaments. Furthermore, no-one from the the city crews patrolled the tournaments. 3. Sean Aalten rrm Senior Women's did not like the charge at all. Feels they provide volunteers who put in a lot of work and, therefore, should not be charged. that they would not be able to have Indicated tournament if we went ahead with the the charges that are presently in place. NAY 15 1985 4. stan Marshall from the Dewdney Women' League felt that the charges were too high. 5. Doug Madden from the Fi e indicated that their tournament was Fighters a charity tournament and wondered whether they would still continue to do a good job if they were going to be charged. After the delegation had spoken they left the meeting. The Committee discussed at length what they would be doing with the charges and did agree to lower the charges. However, they did that there is a need to have some kindrecognize of charge. It was pointed out that there is a need to start reducing our subsidy at our outside facilities. Attached to t'his report are the charges that. are in place in other communities. As you will note, in Coquitlam and Port Moody, there are no park patrols provided during tournaments. In Maple Ridge, the Parks Foreman will go by once a day during a tournament just to check that things are okay. In Burnaby, they do provide a park patrol; however, this is due to the fact that they also 'charge adult leagues for the use of fields and 'diamonds during regular league play. Recommendation: That, the charge for softball/soccer with a beer garden be $ 30.00 per day tournaments per diamond/ field. CARRIED Item No. 2 PoCo Pride Davs The attached report was given to the Committee members for review. Recommendation: That the report be received. CARRIED The report will be discussed at the next Committee meeting. /3.'' AY 15 1985 Item No. 3 Fine Arts Feasibility Studv The attached Terms of Reference for a feasibility study was provided for the Committee's perusal. The Fine Arts people will be coming to Council on May 27th to discuss of Reference for the feasibility studytheandTerms will be asking Council to participate in the feasibility study. The feasibility study will cost between $ 15,000 to 918,000. It is recommended that the Simon Fraser formula be being used for cost sharing. Recommendation: That the report be received. CARRIED AD0'CURNMENT: The meeting adjourned at 5:30 p.m. M.R. Wfight, Chairman K. anna Taylor, Secretary I985 —. ~ XQu r n a m e~n Nunicicslities ~r di,'4 xis z 4 s~e gapxzuitlam 475.00 per day if holding a beer No paz k patrol pzovided. 1. Non-profit youth/sx s. 2. Non-profit adult 3. Local px ivate groups 4. Local o commez'oial group 5. Non gax den. 24.50/hr. pex field/ g8.10/hx . pex zield/diamond g13.50/h x . pex field/diamoad g14.40/hr. pez'e ez fiel d/diamond zesideats 215.30/hr. per field/diamond Parks Foreman vill check the tournammen t once per day no mox e thaa two hours per day. P lhxrnabv $ 20,000 z'eve nue fzom field oharges - adults patxol does cheok only. Park the fields. Good Fieldsx g7.,0 g 0 /hz . field/diamond - soccex, softball, per etc. . Toux'namentsx 230.00/day, pez field/diamond per day. Regular Fieldsx 25.00/hr. per field/diamond Hazimum 4500.00 Tournameatsx ~ 020.00/day, pex'ield/diamond g300.00 per day. Maximum Heodv Znlet Paz'kx 450.00/hr. fox tournaments only Px eseatly no park but intend to have one in the patrol, futuz e. Port Coauitlam "That there be a charge for adult league tournaments in soccer all and softball. That the charge for with a beer garden betournaments/playoffs 930.00 per day per diamond or field. That no staff person be required to patrol the tournaments/playoffs. That a review of the charges be done after the Labour Day Fastball report back to Council." Tournament with a MAY 1 185 'l'he attached lcr t r was sent. Ted Oliver Haney League 3532 Hickory Street Port Coquitlam Linda Ulmer Essondale League 3383 Sefton Street Port Coquitlam Steve Stairs Port Coquitlam Slow Pitch 1953 Vonda Way Port Coquitlam to the followinq pe Ipiv Bob Wood, President Poco Minor Baseb» 1 3337 Fir Street Port Coquitlam Heather Racho Senior Baseball 2274 Lobb Avenue Port Coquitlam Paul Reynolds Fraser Valley Rec League 1788 Dorset Avenue Port Coquitlam Gerrit Koops, President Port Coquitlam Ninor Softball 1751 Renton Way Port Coquitlam Herb Nunn Sr. Women's Fastball 3454 Wellington Street Port Coquitlam Wayne Rieu Haney League 3354 Cornwall Street Port Coquitlam Nelson Hughes PoCo Red League 1 885 Netcalfe Street Port Coquitlam Stan Marshall Dewdney Women's League 3289 Finley Street Port Coquitlam Orville Nyre District 843 Juvenal le Basebal 2960 Pasture Clr'cll. 1 Port Coquitlam MAY 1 85 'e m [ I!m 1%IIIIWg~ I — lg m I ~l~ I :slp = I— 'llI ''I BlgII Iil@ = KIWI 4 ~ I II I I O'Igg I I II Emu SSHNIIr i ~ a. ~~ 1985 03 29 Dear o Heroes As mentioned to you at the, field allocations meeting, the department was anticipating charges fcr the various tournaments/playoffs the season. Attached to this letter is the resolution which wasduring pass d passe b y City Council on March 25th: 1985. These charges will be for adult leagues only in softball and .soccer tournaments. The Parks a Recreation Department will bill your league for'the tournament prior to the tournament taking place. The concept behind the charges is the additional work that has to be done by the crews for tournaments/ playoffs. Should you have any questions regarding this matter, please contact Yours truly, K. Janna Taylor, parks S Recreation Director. KJT/bh c.c. Bram Hoogendoorn, parks Superintendent Darlene Grieve, Area Supervisor Bill Hyde, President P.C.A.A.A. I II I us. u mII" !illa'I Im 'll ~ IS I I ~ I ~ I II I'lema Fr to" Banns Ta or„F'arts Qi rector am: Bram Re ~II II/I 8 IIII Review af normal preparatians +or tournament- I'larmal 1 v before al 1 tournaments wr toach up the base paths. check! and or repair mounts, checl( plates or instal) new ance Open bare areas get dragaed and hol es get f i 1 lcd wi th e .tr special sal s a1 klashraoms get scrubbed and wa.;hed out ' an d d csin ected. we leave cnauah paper ta provide an armycampI concessions cleaned out. if needed. Shacks are hauled in far several functi ' c ians,, an d in lots of cases they ave a be cl caned out al so. Some shacks stay in p it w o e summer and this t is avi ng the clubs ' transportati on f ees. The city is providin g a snowfence which remains in storage in the parks in order again to save on transport casts every time. Additional cost occurs onlv in large tournaments 'Ae had t o rent a container for the garbage f or a weasand tournament. Bef are i t was packed in ane of the rooms under che bi ea her and an the ollawing wo( kday our men refused to unpacl; thus smellv Also t e fir eha ard wasgarbage great that we had to go into thi s e:trroom. cost. i . e araund $ 100 perso month a during the vIhol e summer. After beer taunaments it will take a crew cp up t o 6 h rs t o bring b ever y ing ac in shape again i. e grandstand has to be cleaned concession has to be degreased I rockdust raked everywhc-.e( gumI surf 1 ower seed s. beercaps) Floors in washrooms shell and dr smell af alcohol aut aaain essingroams to be e.':tra washed 'to get the cost of field crew 6hr ( rust an esampleI not so m! nv nrs al wave needed) Far eman 6hr s II 14. 8= $ 119 44 1 abourers s 11. 88= $ 1$ 8. 7' 121 I all waae included Fringe bcnef i ts) 111 I ls !Il ! ,. ~... I, I I 'I I II ~ truck cost 4,80 $ 7 Ruildina clean up man 2 hrs truck cost $ $ :4.46 fl Total 4. 80 .=;84. 4.:. Actual cost of haul i no aut a shacl::. I-lyab wooden) truck per hr $ '0 " aper ator 1 ( abourer " " " $ 17. 79 $ 16. 56 Very often it will take over an huur cnaraed ta au! pumper MAY I or "n aut. 1 85 1 snd bacl; move . I wh ch ot-' S 54;5 i 'on hope this wi Il be a help for yoo, MAY 15 1985 SS ~ 'IIII I a I II II I S INDEX K 1 CORRI TTEB 2 DATES 3. ACTIVITIES: 4. MISCELLANEOUS 5~ HARKETING 'S ~ Sohool Clean"up Coquitlam River Pooo Trail Spruoe-Up TransTer Stations GardeninE Tips ~ A ADVERTISING: Businesses Sohools General Publio 8. TRANK TOO I S 7, COSTS 8~ CONCLUSION NAY 15 1985 BNCL OS UBBS Resoluticn to have May 3rd-5th declared Poco Pride Days B. Lettex. sent to businesses 0. Businesses that took pax t D. Letter sent to schools E. Sohool response P. Advertising f'lyer (with original z epoz t only) G. Advertising postex'with ox'iginal report only) H. Coquitlan Now feature article (with ox iginal A. repox t only) I. Sunday News P. Thank-you list Q. Costs feature article (with original report only) J. Coquitlaa Now Ad (with original repox't only) E. Sunday News Ad (with original x eport only) L. Prasex Cablevision M.S.I. Boaxd notice M. Poco Pz'ide Day Lapel button (with original report only) N. Boy Soout z ibbon (with ox iginal repox t only) 0. Cex tifioate of appx eciation (with original xeport only) NAY 1 PRIDE DAY FINAL REPORT POCO Pooo Pride Days took plaoe Nay 3rd-5th. What out to be s simple marketing project to get residents started to trim and clean boulevards and lanes, sky-rocketed into a major cleanup and spruce-up of the City. Although there we4e some flaws, and we f'ound a lot to improve on if this was done again, the event was very successful. This report will detail what oocurred in each aspect and accommodate suggestions with the attitude that tbe project will be undertaken again. The suggestions a'e variety of opinions from people involved in the p4 oject anda no . necessarily those. of the writer. COMMITTEE The planning committee consisted of Bram Parks Superintendent; Al Williams, Parks ForemanHoogendoorn, III; Angels Nahlmann, Assistant Area Superviso4'nd Bev Irvine, Area Supe4visor. The Committee met once a week starting March 25th. I liaisoned with the Environmental Proteotion Committee on the pro jeot'.' Suaaestions4 1, The lead time for such an event should be longe4. A minimum of 3 months is needed to pull off a p4oject like this, with at least the first three meetings used for brainstorming and researoh. 2. The Committee would be enhanced if a member from the Environmen al Protection Committee and an employee from the Sanitation Department we4 e included. 4th 5th were chosen with the idea of getting tbs The Friday was included so that the schools could take part. Suaaestions4 1. The idea of using May Day as a purpose fo4 the event was good in theory but did not lend itself well to marketing. 2. Co-ordinate Poco Pride Days with the dates residential burning is permitted. Nay 3rd, ~ Ci.ty ready for May Day. ACTI VI TIES Poco Pride Days events included the school clean-up, transfer stations, Poco Tra11 clean-up, Coquitlam River clean-up and gardening tips. In each of these areas the committee's purpose was to provide ideas, incentives and the areas to be 5 1985 W MHI4 - Q(p jm14%I Sl t— Vllllhljgj'44 jr,su, .—/m a Ism P /1 l/$ j Lmji& i III,jllSIIIHls e spx used-up and have the eontaot person fer each group coordinate their own people. This worked well 1th BIOS t activ it1es, however'e fell short on our very part egarding general elean-up with the Scouts and Guides. In faot we wex e so vague with the Ouides they decided not to take part this year . However, they did want to be involved, e, if thiss pro is taken on again. eet prelect W x ~n Schoel Ue see schools in Max keting/ldver tieing sea tion. Coouit~ls Clean-Oa H1HHC, This was handled by the Port Coquitlam and District Hunting Pishing Club, eo-ordinated by Vice-president, &1 Or&st. In & addition to aembex s of ths Hunting & Fishing Club this also included some of the older from the Community Services Progr am. In Scouts and people Or1st he confirmed that everything went talking with Mr. well. Th e C oqui 1am li vsr had less debris in it then he criginally although they pulled a dosen oarts out,thought, some with winohes. His crew vere able shopping to oomplete the progeat in one 'day, (a full dayl SB00am-4BOOpm). with the Environmental Proteotion Committee Ito liaisened oo-ordinate this part of Pooo Pr'ide 'xo3ect Days. ZSULa ~ / 1. This pro)eat be undertaken again in the same manner . ~n-unx Th1s was undertaken by the Port Coquitlam Boy Soouts, coordinated by Doug Palaon, &esistant Distr iot Commissioner . The City'uppli'ed garbage bags and maps aarkrad on them. Mx ~ Paloon organ1sed thewith the pooo Trail trnops to do dix fsx ent, sections and supplied each par tioi p ant w 1th a ,'bb o n (sse attaahed N). Over Scouts along with their team&lies and fx iends tilled appx100 oximat sly 400 garbage bags vith debris from the Paoo Trail. / /lkgmsstien .. 1 Inolude the Scouts aga~n we must be better organised inbovx,ve, mark1ng what we want covered. This is whex e off we tell shert in having dykes, nader x oadoovered. 2. Contaot ths groups earlier . In speaking with Mx . Palcon I learned that the Scouts plan malar proleets, suah as any-, vhere from 1 year to 6 months ibis, prior the date,'articularly spring events toas it is a very busy time of year for them. 3. If enough notioe is given Scouts and/cr Ouides could use this opportunity tox a) organise bottle drives b) provide yard clean-up sarviaes to those who are unable to do their ovn ways eto. 2 AY 15 1985 4. City staff co-ordinate with each individual group, i.e. Scouts - Poco Tx ail; Guides — Dykes; etc. or set meetings with both contact people at the same time. Transfer Statioxtgx The transfer stations were located at Cedar Park and Haple Stxeet, by Kingsway Bridge. had a 40 cubic yard container. They were opened Eaoh to the public Hay 4th from 8 x00am-sunset and Hay 5th 8:00am-6x00pm. Each station had a sign indicating what from could dumped and when. The stations were staffed by the Port beCoquitlam ea or A rmy Cadeets, under the direotion of Captain GeorgeSeaforth Captain Simeon contacted the Legion and donatedSimeon. the use of their building to the Cadets a "oommand centre". The Cadets were on round the clockas duty from Sx00am Hay 4th to 6x00pm, May 5th. The1r purpose was to direct whet e to deposit 1tems, ensure Pox t Coquitlam residents as to by requesting drivers liceases, head out G.V.R.D. residency recyclinng pamphlets aad a lettex x ex newspapex pick-up and to patx ol stations overnight to prevent vandalism. The in f' did lot o mox e. The cadets helped some of the people unlo oa d on a lessoa g iaooasidex'ate a lot of adults are. anAsd we are all aware inthehowtransi'ex stations were where we ran into maSor px oblsms. Sowever,'hey could have been a lot wox o se if a no been for the cadets. Dram Hoogendoorn was on staff Saturday and Darlene Grieve supervised oa Sunday. Problems: .The coatainer for Maple Stx eat site did not ax x'ive unt11 after opening hours on Saturday. .Containers at both sites were filled by noon on Satux day. .The Cedar Park site was not condusive, as there I wex e ball games on the weekend and the container was plaoed too olose to the building, whish oould have been a fire hasaxd. .City Staff not available ca Saturday to make decisions regsxding full containers and whether sites should remain open or closed. .It is highly suspected that some people who used the sites wex e businesses dumping refuge. (i.e, laadscapers) as they made a number of lar ge trips. .Soaveagers arrived to "pick through" tbe gax'bage .Hatexial being deposited that the Citycs Saaitation Department normally would pick-up their weekly ounds. .People dumping after the sites were closed. .C1ty crews aot available to clean-up on the on x following Monday. ~ ax ' I Suanesticns: 1. Tha Cedar Park station be re-located. It was felt that 2 sites was a good idea as it meant shorter line-ups. It was suggested that Hyde Creek Centre be used as the individual parking lots would be ideal for separating types of i.e. metal, burnable, etc. However,items, it must be remembered that it would not be possible to use a back-hoe to clean up because of the asphalt. 2. Naple Street worked well as they could line up across the street in tbe parking lot. 3. Pence the area and mark on the fence as to what is to be dumped where. 4. Re-evaluate the feasibility of the containers, We oould have used 5 at each site. 5. City staff soheduled to work both days as adversed to "popping in". 6. Book City crews ahead of time tc do follow-up clean-up. 7. Take license numbers of repetitive dumpdrs for follow-up Monday morning 8. Edu'cate public as to what City' Sanitation Depar tment will take. 9. Provide cadets with NcDonald's certifioates. (Nrs. Simeon made burgers for all the cadets). Rote: If had contacted the cadets sooner they wecould have submitted a manoeuvers subsidy food request from headquarters. 10. Do away with transfer stations altogether and promote lawn trimming, etc. only. 11. Advertising more specific as to what type of refuge is accepted. 12. Use the cadets again to staff the sites. They have indicated they would be interested in doing it again. 13 . Use Welcher and or Chester refuge sites as they oan be looked at night and most of'he material be burned on site, (if oo-ordinated can with burning season) This would alleviate a medor portion of the oosts 14. Set a dumping fee charge. 15. Have available "closed signs" Car denine Andy Bartels was on hand Recreation Office on Nay at the Por t Coquitlam Parks A 3rd from 1:00-3:00pm to answer questions from the public. The was given the option of'honing in or coming in pere onpublic to consult with Andy. I am MAY ) 5 1985 scr ry to report this fell flat. Although we bad calls pr for to the day and the recreation staff had lots cf gardening questions answered, the public did not respond. Suggestions: 1. I don't know wby this did not work. It not have been convenient f'r oould the publio. Per hapsmoro it could have been highlighted in the advertising. Have Andy appear on cablevision with general suggestions and availability for personaladver tise his consultation or take phone-ins while on the air. Set up a ser ies of 3 4, Andy write articles workshops in paper for the weeks leading up to the Poco Pride Days. ~ NISCBLI-ANROUS Poco Pride Days is now listed with the City's Company as an annual event and is covered Insurance under the same policy as May Day, which includes volunteers. letter was sent to Inspector Fenske, of'he R.C„H.P., making him aware of the event and requesting the Sunday night patrols include both transfer A sites. In the f'uture we should set up a Co-ordination in our own facility or the legion. This would Centre, either provide a central looation where groups could meet. Coffee and Juice could be provided for volunteers and staff would be available to handle problems. A(JJU(BTIBo g ADvBRTIszmo A very extensive campaign was initiated to make people aware of Poco Pride Days. City Council declared Nay 3rd-5th Poco Pride Days, (see attaohed A) . Signs, posters (approx 175), flyers (approx 3,000), banner, lapel buttons and newspaper coverage was used to let the public (1,500) know about Poco Pride Days. +sinesaes: of business licenses 400 letters, printout (see atached B), were sent outapproximately businesses in Port Coquitlam. Due to a possible mail striketo the letters was delayed, We only received about 10mailing of the ( all very enthusiastic), this may have been beoause ofreplies, the Late mailing and RSVP date, however only purpose it seemed to have it was a lot of work and the Using a served was awareness and an introduotion for tbe staff delivering flyers, posters and buttons Al Williams contacted businesses with read c-gx ams and those personally we felt having Pooo Pride Days Sales, would lend themselves to i.e. Port Coquitlam Building Supplies and Reid's Hardware. This proved very successful as the read-o-grams ar ound town indicated, (see attached known businesses partioipating). C for Suggestions: l. Involve the Chamber of Commeroe in business awareness and Merchants Association. Downtown 2. Continue with Mr. William's one on one contaot; but have introduotion letters prepared in time so he oan take them with him. Bchools Letters D), were sent to all schools in the district (attaohed and each were followed up with a phone call. sohools wer e very enthusiastio others made no commitment at all, (see attachedwhile E for results) . Suggestions: Some l. Make contact 2. Follow-up withsooner. a meet1ng with eaoh prinoipal to suggest ideas i.e.; ooloring oontests concrete of the spruce-up bug design poster logos, themes speakers talk to oh1ldren re: environment create contests between using City Offic1als as schools 3. Supply special Poco Pride DayJudges bags and/or lapel buttons for garbage participating students. general Public Flyers and posters were through looal businesses and City facilities, (seedistributed attached F A 6) . A banner was plaoed on the underpass. Sfgns were placed Pitt R1ver Road and Aggie Park. Signs were at Shaughnessy also attached to 3 'of the city 's packers. The Coqvitlam Now and the Sunday News, both were contacted and supplied articles their papers, (see attaohed H I I). Outf'esture in advertising that was done the front page of all the the Coquitlam Now, I am sure was the, best spread provided by advertising of all. Ads were also plaoed in both newspapers, (see attached J A K) . Coquitlam and Poco Place were contacted the information Centre on their moving r ead-o-grams. to A have release was sent placed press Fraser Cablevision for the M.S.I. Board (see attached L). to Pooo Pride Day lapel buttons, (see attaohed M), were distributed to businesses, for employees to wear; Boy Soouts; Cadets: Poco Hunting A Fish1ng Club and City employees. A memo (see attaohed K), was given via payohecks to all City Employees. advertising was well covered and there did not seem to The be a problem with the public not knowing about Poco Pride Days. NAY 1S )gsS Suggestion: 1. The only suggestion in this area would be to evaluate tbe quant.'y of advertising. It is very hard to Judge what caught people's attention. The Recreation Brochure would also be another means of advertising as well as information going out in the water bills. TRANK TOUrS Plaques will be given to the Port Coquitlam Seafor tb Army Cadets, Port Coquitlam A Distr'iot A Fishing Club and Port Coquitlam Scouts. Framed cer Hunting tificates, (see attached 0), will be given to Captain Grrorge Simeon, Graoe Doug Falcon, Al Grist, and individual scout troops.Simeon, Hopefully the ones mentioned above will be presented by the Mayor at a Council Meeting. Unframed certificates will sent to participating staff businesses and schools, (seebe attached P for complete liat) It should also be mentioned in this report that special mention and thank-you 's go to Angels Nahlmann and Alison Amos f'r taking photos, Al Nilliams for getting super co-operation from the businesses, to Darlene Grieve for her initiative and diplomacy in handling the pr oblems on Sunday and to Pat Greer f'r typing all the letters and envelopes. ~ Costs were up most in the minds of the Committee Member s and some ideas were vetoed due to expense. The Environmental Proteotion Committee allocated glr500.00 the proJeot and the remainder was charged to the Civictowards Events Account. Tony Chong did mention that if the Environmental Proteotion Committee had sroney remaining in their account at year end and Civic Events was running low, they would help out. The only oost that could not be estiaated ahead of time was tbe extra oharges to haul away the excess refuge. Host costs, (see attaohed Q) r ar e approximate and do not include items normally carried on by this department for a proJect such this. The costs shown are the extras per taining to this as partioular event. CONCLUSION As this was the first time for this proJeot it was very successful, (if suooess can be measured in response), and very much a learning experience for a. refuge involved. Highlights included the front page spread by tbe Coquitlam Now, the enthusiasm of the downtown businesses in hanging baskets, the concept of tbe lapel buttons and the oppor tunity to work with two separate depar tments towards the same goal. NAY The event also showed that an awareness campaign is necessary to eduoate the publ1c in the ways and means of garbage. I still don't know what the city's sanitation crews take and don't take. I have heard a var1ety of different opinions. The transfer station situation detail. needs to be evaluated in I also feel the City Crews could have been higher profile in doing their part towards Poco Pride Days. The co-ordination of'couts and sharpen uP in the future. Guides is also a key area to kll 1n all it was quite a weekend and showed that people do care about the community we live, work, play and grow in. Respective*y submitted: Bev Zrvine area Supervisor MAY 15 1985 THE CORPORATION OF THE CITY OF PORT COQIHTIAIR COUN Cti 1985 04 11 R E P 0 R T APR $ 5 58S TO: Fred Peters, Acting City Administrator FROM: Janna Taylor, Parks & Recreation Director PoCo Pride Days, May 3rd to 5th SUBJECT: K. RECOMMENDATION: Whereas: PoCo Pride Days provide an excellent opportunity for residents, businesses and City to work togetherstudents, towards a common goal; athe"visible pride" in the .community in which we live, work grow in: Be and it Resolved: That the City encourages its citizens to take BACKGROUND part, by declaring May 3rd to 5th, 1985, as PoCo Pride Days. & COMMENTS: The concept of PoCo Pride Days ls to encourage residents, community groups and businesses to make a concentrated to clean and tidy their yards,. boulevards, lanes„ sidewalkseffort and surrounding areas . Local businesses already been contacted and some the idea by havinghave PoCo Pride Day sales, while others are supporting will publicize the event on read-o-grams, etc. The schools are being approached and encouraged to take part on Friday, May 3rd to clean up areas surrounding their school. The City's gardener be available to public on the afternoon of Friday, May 3rd. will to answer questions onthegardening and lawn care. Transfer stations for residents to deposit items not taken by our Sanitation Department is still in the Planning stages. arks & Recreation Director KJT/bh MAY - '. IIIIIP Mma tab II c LETTER — ~~3[ II I "E 0 BUSINESSES TIIE GQRPQRATIQN QF TIIK GITV QF PQRT GQOSITI.AM CITY HALL 2272 McALLISTER AVENUE PORT COQUITLAM, S.C. VSC 2A8 TELEPHONE: 941 - 5411 PARKS & RECREATION OEPARTMENT 2253 LEIGH SQUARE PORT COQUITLAM, S.C. V3C 388 TELEPHONE: 942 - 0285 1985 04 04 Dear Sir/Madam2 behalf of the City of Port Coquitlam, the Parks and Recreation Department is co-ordinating POCO PRIDE DAYS, Friday, May 3rd to Sunday, May 5th, 1985. The concept is to encourage residents, community groups and businesses to make a concentrated effort to clean and tidy their yards, boulevards, lanes, sidewalks and surrounding areas. In addition to asking your business to take part in PoCo Pride Days , by sprucing up your own area, we are asking for your help in making all residents aware of this event. This can be done in a variety of ways, if appropriate to your business, i.e. allow us to put signs in windows, announce it on your read-o-gram or have a poCo pride Days Sale. On is an excellent opportunity for the residents, city and businesses to work together towards a common goal. It will be a "visible pride" in the community we live and work in. Please contact the undersigned by April 16th with your PoCo Pride Days activity so that I can register your involvement. If you have any queries, suggestions or would like to discuss the concept further, please give me a call (942-0285) PoCo Pride Days Thank-you for your time. Yours truly Bev Irvine Area SupervIsor BI/pcI tIAY 15 1985 BUSINESSES THAT TOOK PART d'rs. Note: There may have been others but these are ones th a t p h oned response or did more than distribute the posters. (approx, a r x, 160 businesses displayedfl yers an d isplay posters & Businesses Dairy Queen Yesterday's Teahouse Second Step Society P)estminster Credit Union Poseidon Auto Repairs Pt.Coq. Building Supplies Shiloh Nursery David Hunter Nursery Reid's Hardware Petro Can-Shaughnessy Motors Riteway Rentals Frisco's Inn Raleigh Mohawk Gas Station Kerns Motors Metro Motors Shell Station (Pitt & Shaughnessy) Sand wic h Tyme Coquitlam Florist J.L. Hair Affair Ltd. J.K. Cooper Realty Danny's Meats Court Sports Rainbow Memorial Whitehall Beauty Salon Simpson Jewellers M & R Sports Den flyers) they contributed Poco Pride Day Sale Poco Pride Day Sale Poco Pride Day Sale How replied organized tenants to paint building Poco Pride Day Sale read-o-gram read-o-gram Poco Pride Day Sale read-o-gram read-o-gram & Poco Pride Day Sale Poco Pride Day Sale read-o-gram read-o-gram read-o-gram read-o-gram hung flower basket and/or contributed to cost II and Poco Pride Day Sale and Poco Pride Day Sale LETTER I 0 SCHOOLS TIIE CORPORQION OF TIIE CITY OF PORT COCtllTI.AM CITY HALL 2272 McALUSTER AVENUE PORT COQUITLAM. B.C V3C 2AB PARKS 5 RECREATION DEPARTMENT 2253 LEIGH SQUARE PORT COQUI fLAM, 5 C V3C 3BB I'ELEPHONE '112 0285 TELEPHONE 941 - 54'll ~ 1985 04 01 Dear behalf of the City of Coquitlam, the Parks and Recreation Department are Port co-ordinating PRIDE DAYS, Friday May 3rd 'to Sunday May 5th, 1985. POCO The concept encourage residents, community groups and businesses is to a concentrated effort to clean and tidy their yards, to make boulevards, lanes, sidewalks and surrounding areas. I I am writing to you, not only let you know of this community event, but to ask fortoyour by having a poCo pride Day Contest on school's participation May 3rd. The purpose of the contest would be to haveFriday, the students along the adjourning empty lots and well clean up travelled boulevards, school paths. On would help providing incentives to those who collected the most refusebyby means of free summer swim passes, Day coupons etc. The idea of having contest is onlyMaya suggestion. We are open to any ideas ayou involve the students in such a campaign. may have that help We Pride Days is an excellent opportunity foL students, residents, businesses and the to work together on a common goal; a 'visible pride" city in the community in which we live, work and grow in. Please contact me by April 16th with your school's PoCo Pride Days activity so that. I can register your involvement and arrange for proper publicity and incentives, if so required. If you have any queries, suggestions or would like to discuss the concept further, please PoCo give me a call (9 42-0285) Thank-you for your time and co-operation. Yours truly MAY 15 198 zsl''l11.:- SCHOOLS SCHOOL Westwood Elementary RESPONSE Viscount Elementary No Mary Hill Elementary Yes Lincoln Elementary Yes Kilmer Elementary James Park Elementary Irvine Elementary Yes Vague Yes I heard via the they took part grapevine Received 55 aquafun passes for classroom draws Received 15 swim passes a May Day tokens. Note: only75 11 May Day tokens were used. No Hazel Trembath Ele. No Central Elementary No reply Cedar Drive Elementary Yes Birchland Elementary COMMENT Yes Yes Pt. Ccq. Sr. Secondary Yes Mary Hill Jr. Sec. Yes Hastings Jr. Sec. No reply George Pearkes Jr. Sec. Yes too many other things going on they do this type of thing annually hold annual Pearkes Pride Days NK CQRPQRATlON OF Nf t:STY OF — CITY HALL 2272 NNALLISTER AVENUE PARKS 8 RECREATION CEPARTMENT 2253 LEiGH SQUARE f%8lPCGQUITtAMHIG.— ~TCOCUIT1~. SC. — V3C 2A8 TELEPHONE. 981 ~ pic gowpg~g V3C 388 5411 TELEPHONE; 942 0285 ~ N.S.I. BOARD For Immediate Release until Nay 5th Contact: I1orraine Sabyan 94'2-0285 poCo Pride Days Nay 3 - 5 'Pride in your community -Take Catch the spruce-up bug* Gardening guestions answered * 'l~ansfer stations for tires, stumps, car parts E garden available call Pt.Coq. Prks E refuse Rec 942-0285 for details 30 MAY 15 1SS5 ~ 5 1., ' THANK YOU58 ?ort Coquitlam Seaforth Cadets lI2893 Port Coquitlam & DistrictArmy Hunting Fishing Club Port Coquitlam Boy Soouts PLAQUES: & FRAMED CERTIFICATES: 5 Captain George Simeon Grace Simeon Doug Faloons Al Grist (Cadets) (Cadets) (Scouts) (Hunting Fist ing Club) & Individual Scou t Packs: 1st Pt.Coq.Boy Soouts 3rd Pt.Coq.Cub Pack 4th Pt.Coq.Boy Soouts 5th Pt.Coq.Boy Scouts 9th Pt.Coq.Boy Scou .s 10th Pt.Coq.Boy Scouts 12th Pt.Coq.Boy«Scouts UNFRAMED CERTIfICATES: John Arcari Bartels Karen Rink'e Les Rober tson 'Andy I'I I 4 5 ~ Mike Dykstra Daa Heywood f Wes I Argue Bill Ledlin Angels Mahlmann Al Williams Bran Hoogeadoorn Darlene Grieve 55, e Coquitlam How Sunday Hews Praser Cablevision Busiaesses listed in attached C Schools with a yes response in attached E Randy Tonks - Community Servioe Program Micheal Bumpbrey 55 ii': ~NIWI1% 'l Ill~ImgjII~gi j f I I I lt ~ I ~ 1«4 «SIJIjasmin = )III =&II ~ I«em I1$ I %It '~ 'J J 5 II.",",.".'.. .9» ~a~I, Ig lmmt """~ fp" 'J 48~ g ~ t l«IRf f«« ~ 5:-' %P. &I Il I I I I all ~mm I'¹VI . I e COSTS Charged to Cavrc Events Account ¹24392 l Lapel Buttons Corner Lot Signs , AMOUNT SUPPLIER 1,500 Creative incentives $ 429.00 City Labour $ 150.00 2 COMMENTS Have been stored in the yards. Can be used next year with minor changes. Packer Signs 3 Certificates 500 Excess garbage removal COST City Labour Earner Graphics $ 200.00 $ 360.00 non-dated Can be used next yeaz Tri-Way $ 1,004.00 Site clean-up City Labour $ 133.00 Newspaper Ad Coquitlam Now $ 153.00 Newspaper Ad Sunday News $ 195.00 TOTAL City equipment not available Parks crew (people continued to leave items after initial clean-up was completed. $ 2,624.00 NAY 1 5 f585 2. Charged to Environmental & Protection Committee Account ~ZM 40 Metric Ton Containers AMOUNT Erect signs on Packers Put up transfer site Sigs Take down signs at Pitt & Aggie Transfer Station Signs Excess garbage removal ¹22315 Q SUPPLIER COST COMMENT Dogwood $ 519. 28 $ 40.00 — delivery 875.00 — pick-up $ 24.70 per ton City Labour) ) City Labour) ) City Labour) City Labour 7 hours Tradesmen II 8205.90 1 hour $ 150.00 hour Foreman III have been stored in yards. Can be used Labourer II 1 next year YSM Ltd . Contracting TOTAL $ 720.00 $ city equipment not available 1,595.18 NAY 1 5 1985 THE CORPORA I I OH OF THE CITY QF PORT CODUI TLAM MEMORANDUM K.J. Taylor Parks d Recreat or Director TO: March 15th, 1985 i R.A. Freeman FHUM: City Clerk Re Reclona I Cultural Centre 1'n re f erence to your Mar cn 7tn, I 985 memoranoum concern ng the above noted subject this wi aevi se that when the same was placea before a regular Counci meeting held on March 11th, l985 the following resolu1 lon was passen: nThat the Staf f Of the POrt COqui flam Parka 6 ReCreatiOn Department ano Planning Department be autnori zen to work with the stat fs of 1'he other municipalities in District 445 anc tne F ne Art s Counc Bui o ing Commi ttee. Tne purpose being to bring forth a report outl ining terms of refer ana a funcing formula for a feaslbi ity stuoy on a regional ence cultural centre. That the repor t be brough1'ack to Counc on or be for e Apr 29th, 1985.w W i i I I I i I I I I ! l i I RAF/ov R.A. Freeman, City Cierk. C-12/17/84 i I COQUITLAM AREA FINE ARTS COUNCIL PEASIBILITY STUDY — REGIONAL CULTURAL ARTS CENTRE TERMS OF REFERENCE The Coguitlam Area Fine Ar s Council serves as an umbrella organization for the various fine arts groups functioning in Coquitlam, Port Coquitlam, Port Moody, Ioco and Belcarra. The area, often referred to as District 43 in reference to the School District service area, is an expanding urban area with a population in excess of 110,000 people. The District is one of the fastest growing areas in tne Greater Vancouver Regional District in terms of population. The district is well served by recreation facilities including recreation centres, arenas and pools however, the provision of cultural arts facilities is far below the level of facilities provided for physical recreation. The Pine Arts Council therefore, intends to retain the services of a consultant to carry out a study to determine the feasibility of the construction of a regional cultural arts centre. The consultant will be asked to carry out the following tasks. cont'd...2 NAY. l 5 1986 l~ ~tv rnvento~r Vsing the 1975 study, Eeasibi~tudv for a Reai~ a basis to prepare an inventory of facilities which are presently available to the fine arts groups in the District. This inventory will include the following. ~ditorium for the Performino Arts as 1.1 Public facilities of the municipalities and the School Board both existing and proposed. 1.2 Private facilities of non profit clubs, churches, commercial and others both existing and proposed. 2~ Demand survev To adequately assess the current and future require- ments of the District for a Cultural demand for the use of such a facility will have to be documented through the preparation information. Centre, the of the following cont'd...3 2.1 rof i~1 The preparation of a socio-economic profile of the current population of the District and a comparison profile for the growth projections for 1995 and the year 2005 . These profiles to be used to project both participant and spectator usage of a Cultural Centre as compared to national and provincial participation in the arts. 2.2 Prepare an inventory of existing groups within the District which could use a regional cultural centre. The inventory to include the group, present size, expected future growth, facilities presently used and future facility requirements. 2.3 ~~on o~faland Prepare an inventory of cultural facilities in other municipalities within the GVRD, specifically Burnaby, Richmond, North Vancouver and Surrey and compare present NAY cont'd...4 1SPS ,usage with projected demand for Bistrict. our The inventory to include of the type of services available details in each Secondly, this report comparison group. should detail how many performances have played to capacity houses in the various performing arts facilities. 3 ~numen~tt i on~ The consultant will prepare following. 3.I ~e of Pac~il ' recommendations on the Recui~r After assessing the demand, make recommendations regarding the types of facilities and services required to meet the demand. Included in these recommendations will be a cost benefit analysis to determine the most economical facility in terms of costs. 3 2 operating Centralized vs D~entralized rocation Having determined the facilities make recommendations stating required whether the pe ~ 5 ~985 facilities are best provided in a single central location or decentralized throughout the District. Also prepare a list of suitable locations for the facilities stating advantages and disadvantages of each location. 4. Pinanical Consideration~ 4,1 Caotial Construction Costs Prepare a report and estimate on the capital costs for constructing and equiping the Centre. a The consultant should also prepare list of funding sources for capital costs including municipal, provincial'nd federal funds and sources of possible private funding. 4.2 Queratinu rosts Prepare an estimated annual operating budget including expenditures and revenues. A comparison to other similar operating cont'd...6 NAY 2 budgets is considered a this report. necessary part of 5. The study will require considerable input from the general public, the various fine arts groups, both public and private, representatives of many cultural, professional and service organizations, the School Board, and the individual municipal parks and recreation departments. lt will be the consultants responsibility «o indentify such individuals and groups whose input is essential to the study. 6~ The consultant shall receive general direction the Coordinating Committee of the Coquitlam Area 7. which consists of members Fine Arts Council and tives from the District municipalities. Fsasi b ec mm t d The feasibility report f rom representa- t'o will be produced in draft form to be discussed with the Coordinating Committee. report will be printed in a The suitable bound form and copies of the report supplied by the consultant. MAY 16 585