THE CORPORATION OF THE
CITY OF PORT COQUITLAM

J.G.S. Maitland
City Treasurer/Deputy Administator

S. Rauh
City Clerk

Council Procedare Bylaw Review
(Councillor Kerytnk and Councillor Talbot)

INTRODUCTION |

Prior to first three readings being given to Bylaw No. 2856, an amendment to the Council
Procedure Bylaw, Council instructed that the Task Force investigate and mepare a
recommendation regarding the inclusion of an Agenda and Minutes from In-Camera Meetings as
well as an additional question period at the beginning of the Council Meeting. Further to
discussions by the Task Force the following recommendations are submitted.

That Council promote the use of a "Delegation/Question Period" section of the Council
Procedure Bylaw - "Order of Business" to make the public aware of the opportunity to
address Council prior to Agenda Items being discussed.

That an In-Camera Agenda be provided and that the practice of providing In-Camera
Minutes be discontinued.

3. That reports for “Information Only" be distributed to Council members for consideration
and that they may be introduced on the following Agenda under "New Business".

PREVIOUS APPROVER RECOMMENDATIONS:

1. That a statement be posted on the City Hall bulletin board outlining the sections of the
Municipal Act that allow Council to discuss items, that in the opinion of the Council, the
public interest requires that decisions be made at In-Camera sessions.

2. That the following items be discussed In-Camera.

a) Issues relating to personnel, litigation, land transactions, labour relations and
intergovernmental negotiations.

b) That if required, discussion leading to recommendations for the awarding of all
contracts be held In-Camera at both the Committee and Council Committee level and
thar no announcement concerning esq ipcpampendations be made public until they
are brought forward to Council. ee . |