CORPORATION GF THE CITY GF PORT COQUITLAM

PARKS & RECREATION COMMITTEE
A meeting of the Parks & Recreation
Committee was held in thee Park
ar s & Recreation
R
Office on March t 6, 1992 at 5pm.

in attendance were Alderman Mike
Thompson and Alderman Michael Wright.
Also in attendance was Larry J. Wheeler,
Recreation Manager/Deputy Director.
Item No. t
Extending Backstops
A discussion was held regarding the

status of this project.

Item No. 2

Spring Preparation

Item No. 3

A discussion was held regarding work
to be done on ball parks and
soccer fields. The early Spring has resulted
able to maintain playing surfaces. Committeein Parks Staff only bein
would like additional
information in the future regarding what is
actually
done in
preparation for the Spring/Summer season.
Proposed Composting Site

A lengthy discussion was held
regarding the proposed composting
site at Reeve Street Park. Discussion
revolved around the issue of
location, access, future site development,
etc.

ADJOURNMENT This meeting adjourned at 6:00pm.

tfAR

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II)

s4

16 1992

'
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CORPORATION OF THE CITY OF PORT COQUITLAM
PARKS & RECREATION COMMITTEE
A meeting of the Parks & Recreation Committee was held in the Heritage Room at City
Hall on May 6, 1992 at 5pm.

in attendance were Alderman Mike Thompson and Alderman Michael Wright.
Also in attendance was Larry J. Wneeler, Recreation Manager/Deputy Director.
In attendance for Item No. 1 only were the members of the Economic Development
Committee (Alderman Mike Gates, Alderman Marg Gordon and Carlos Felip, City
Planner).

Item No. 1

Dates for 1993 Home 8 Trade Fair
Members of both Committees discussed the pros and cons of holding
the 1993 Home & Trade Fair on the May Day weekend.
Members of both Committeos eventually agreed to the following
objectives:
1)

The City of Port Coquitlam wants to have a home and trade fair.

2)

The City of Port Coquitlam wants the Chamber of Commerce
involved in organizing the fair.

3)

The City of Port Coquitlam would like to host the Horne & Trade
Fair in conjunction with some other major community event (ie.
May Day, Greek Days, Canada Lay, etc)

Staff were requested to investigate the feasibility of the above and
report back to the Committees.
Item No. 2

Request to Waive Fees W.S. Wingmove Memorial Slo-Pitch
Tournemerrt
The report from the Recreation Manager/Deputy Director was
reviewed by the Committee.

Recommendation

That the request from the PoCo Fire Fighters Association to waive
the "beer garden" fees and the fees related to using the concession
trailer be denied.
ADJOURNMENT The meeting adjourned at 6:00pm.

ompson, Chair

+
ftjtR 16 fr)92

THE CORPORATIOH OF THE

CITY OF PORT COOUITLAM
MEMORANDUM

May 6, 1992

TO:

Alderman Mike Thompson
Alderman Michael Nright

FROM:

Larry J. Wheeler, Recreation Manager/Deputy Director

SUBJECT:

Request to Wa1ve Fees

W.S. Ningrove Memorial

Slo-P1tch Tournament

Purpose/Problem:
The purpose of this report is to provide the Parks and Recreation
Committee with 1nformation and a recommendation regarding a request
received from the Port Coquitlam Fire Fighters Association to waive
the fees relating to their annual slo-pitch tournament.

Recommendation:

It is recommended that the Parks and Recreation Committee deny the
request to waive the "beer garden" fees and the fees related to using
the concess1on trai'ler.
Background Informati on:
The Port Coquitlam Fire F1ghters Association are holding their fourth
annual W.S. Ningrove Memorial Slo-Pitch Tournament on the weekend of
May 23-24, 1992.
All proceeds from th1s tournament will be
to the Burn Unit. Therefore the Fire Fighters have appl1ed forwarded
to have
all fees waived so that they may lower their overhead costs and
maximize their contr1but1on to the Burn Unit.

MAR

16 1992

Analysf s:
Ne receive a number of requests to waive rental/service charges each
year. With few except1ons, the Parks and Recreatfon Committee has
consistently den1ed these requests. The rationale has been that we
are trying to reduce our reliance on the tax base. If we waive the
fees for fundrafsfng events, which have the ability to generate
funds, we will have a very difficult tfme deal1ng with requests from
other

organizations.

In the case of th1s request, the $ 60.00 charged for mov1ng the
concession trailer only partially covers our actual costs. In the
case of the $ 156.00 "beer garden" fee, it helps with the extra costs
(fe clean-up, etc.) that we 1ncur as a result of beer gardens.
5uemary:
The Port Coquftlam Fire Fighters Association have

approached the C1ty
of Port Coqu1tlam to waive the "beer garden" fee and
concess1on
trailer service tee. They are hosting a Slo-Pftch Tournament
at

Hciean Park on 14ay 23-24, 1992. Proceeds from the tournament will be
directed to the Burn Unft. Rental/service charges have normally not
b

ived for these types of everts.
fxheeler

Luff/pg

MAR

f

6 1992

April 15,1992
Janet Taylor
Parks 6 Recreation Dept.

g Q

K ( A;I2)4.

Firefighters

FROM

SUBJECT

:

W.S.WINGROVE MEMORIAL
SLO " PITCH TOURNAMENT

The f curt.h annual W. S. Wingrove Memorial S1 o
Pitch
tournament is being held on May 23 24 weekend at McLean Park. The
tournament is a mixed team tournament with an invitation sent out
to all the teams who are registered in this summers POCO recreation
league . This event as other years is held so the firefighters may
raise donations to be presented on behalf of the Cities
Firefighters to the BURN UNIT.
We run this tournament as stated strictly as a charity
event with all our profits being dispersed to the BURN UN1T. The
firefighters would like to reserve the concession shack for this
weekend to have on site to use as a source of generating funds from
the event. As this event is held for charity we are asking the City
to donate the rental of the concession shack as well as the fees
incurred for the use of McLean Park for the weekend.
The co-operation from the city , with regards to waiving
the above costs will help the firefighters keep the overhead costs
of running the tournament down and help towards a larger donation
being passed onto the BURN UNIT.
I thank you for your attention to this matter and we hope
we can count on the City to help make this weekend a very
successful one for the cities Firerighters and the charities we
continue to support.
—

~

—

Yours Truly,

+~ y~u&cQuf(=
cc~Mayor 6 Council

Bryan Xirk

Hochstetter
Tery
F'refighters
MAR

I

6 ]992