“> THE CORPORATION OF THE ciTY OF PoRT coqumTiAM uo

TO: iB. Kirk, . DATE: September 26, 1985
City Administrator. “

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FROM: Administration Committee. .

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SUBJECT: Council & Staff Expenses

RECOMMENDATION: :
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That Council pass the following resolution:

to the maximum amount set out in the attached schedule,’ when they are
representing the City beyond its borders as members of other public bedies,
. committees, or boards to the extent that they are not reimbursed elsewhere.

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That Council members will be reimbursed for necessary expenses incurred, |
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Vb The City staff will be reimbursed for necessary expenses incurred, to the

LS maximum amount set out in the attached schedule, when they are on regular _ oo
i City business.

That reimbursement of all other necessary travel, accomodation and living
expenses for both Council and Staff must be approved by Council resolution.

Reimbursement shall be in accordance with the attached schedule.

That the City Treasurer is héreby instructed to advance expense money
on request by members of Council and Staff who are going to incurr expenses ;
provided for in this resolution. '

BACKGROUND & COMMENTS:

Earlier this year we received circulars from U.B.C.M. and the Inspector
; of Municipalities which in short edvised us Co review our policy and

i Practices to ensure that we are within the authority provided by the :
! Municipal Act. 7

Items of note in the Proposed policy are:

os budget. Day-to-day type expenses would include car allowances, ;
parking and meal expenses incurred by: ;
| ~ Council when representing the City as members of other public
SG body committees or boards where no other method of reimbursement
is available.
~ Staff when doing their regular duties.
Day-to-day expenses would not include expenses incurred in attending
conventions or seminars.

STO TAI LE She Ghote cee te