THE CORPORATION OF THE CITY OF PORT COQUITLAM C 0 {| N C

FEB § 1978

MEMORANDUM
Mayor and Aldermen February 2nd, 1978

R.A. Freeman
City Clerk

Re: Polling Stations - Municipal Elections

Council will recall that the undersigned was requested by the Council to
report on the above noted subject and attached hereto is a map showing
the location of the polling stations in the City along with a summary of
the staff employed in those polling stations and the cost thereof.
Additionally, on a separate sheet, the vote distribution in those polling
stations for the years 1975, 1976, and 1977 is shown.

The present arrangement of polling stations has been in effect for the
past three years (1975, 1976, 1977) following a major revision prior to
the 1975 general Municipal election when the polling stations at Lincoln
School, Westwood School, Kilmer School, and PoCo Secondary School were
established. Additionally, a Mobile Poll was authorized and this is
iocated at Dogwood Manor from 9:00 a.m. to 12:00 noon and at Hawthorne
Lodge from 1:00 p.m. to 5:00 p.m.

One hesitates to "tinker" with a system that now works well and about
which the Council has received many favourable comments. We would
certainly not recommend that the use of any polling station be discontinued
as even though the usage of, for example, Westwood School and Lincoln
School seems to be low these two polling stations undoubtedly are very
convenient for the persons who do use them and the utilization of Lincoln
School will doubtlessly increase due to residential development in that

area. .

As we believe has already been mentioned to Council some comments have

been received concerning the need for a polling station at James Park

School and if Council is of the opinion that another polling station is
necessary this is doubtlessly the location at which it should be established.
Based on 1977 costs the operating staff cost would be $328.00 plus some

“one time only" costs in connection with the preparation of ballot

boxes, polling booths, signs, etc. These one time costs would probably
amount to approximately $1,000.00. Since we are not charged a rental

for the schools used on Polling Day there would be very little in the

way of additional operating costs over and above the staff costs incurred.

May we have the Council's instructions please.

RAF/dv

City Clerk

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