THE CORPORATION OF THE
CITY OF PORT COQUITLAM
MEMORANDUM

MEMO TO: Jeff Yip, P. Eng. DATE: August 4, 1993
. Acting City Engineer

MEMO FROM: Gordon Voncina
Operations Manager

Equipment Replacement Purchases - Step Van
The City has received tenders for the replacement of two step vaas for the Water
Department and the Sewer Department; as presented to City Council in the capital budget
earlier this year.

Four equipment suppliers submitted prices of which Co-Van International Truck and
Commercial Body Builders Ltd provided similar low bids meeting the preferred
specifications at $16,0450.44. The bid prices from the two suppliers are identical, as a
result of a mutual agreement to construct the utility vans by each of the companies in the
area of their expertise. Co-Van would be responsible for the chassis and associated
works, while Commercial Body Builders would supply the van body, related hardware to
installing the unit on the chassis. Since both quotes are identical, it would be
recommended to award the tender to Co-Van, a local supplier. Co-Van is geographically
closer, minimizing any travel time to and from the supplier should any warranty work be
required.

The funding for the equipment replacement of the two utility vans has been budgeted from
the Equipment Replacement Fund, set at $530,300 for 1993. Our original estimated
expenditure of $480,000 in 1993 falls short of actual expenditures due to the increased
costs for these two utility vans. The estimated value of the two utility vans was $150,000.
The actual costs are set at $160,450.44, increasing the overall Equipment Replacement
Schedule Budget estimate of $480.000 by $10,450.44 to an estimated total of
$490,450.44.

Would you kindly review this request with the Public Works Committee and forward their
recommendations, if favorable, to Council inorder to receive authorization to purchase the
utility vans.

Please find attached a summary of specifications and tender breakdowns for your review.