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THE CORPORATION OF THE CITY OF PORT COQUITLAM ; C ¢ lJ N C

NOV - 3 t975

TO: Mayor and Council . DATE: October 31, 1975

FROM: L.D. Pollard,
City Administrator

Re: Delivery of New Fire Equipment

As Council is aware our new fire truck should be ready for delivery
during November and the Fire Chief has asked if it will be possible to
arrange to have him and one of the firemen fly back to the factory and
drive this umit out. Having the Chief take the delivery personally will
enable him to witness the tests required to meet the B.C. Underwriters
requirements and also make sure that the truck meets our specifications
before taking delivery. When the last fire truck was purchased by the
City, the Chief did not personally take delivery and consequently when the
vehicle was delivered to us in B.C. it did not meet our tender specifications
and there was a three week delay while the unit underwent modifications in
Vancouver before delivery could be accepted.

With regard to cost of delivery, Silverline will allow us $700.0u off
if we take delivery at the factory. This might not quite cover the cost of
sending Bill and one of the firemen back to take delivery, however, it will
be very close. Silverline advised that the vehicle will be driven out as
they do not ship by rail as it is too costly and therefore if our firemen do
not drive the unit out some other professional driver will undertake to
drive the unit out for Silverline.

Further to the question of the delivery, I was just contacted today
by Mr. Pinder of Silverline in Vancouver asking if Council wouleé grant a
two week extension to the delivery date. As you will recall, the company
committed itself to $100.00 a day penalty for non-delivery beyonce 2 certain
date. I believe this date is November 9th. I informed Mr. Pindes that the ~
Silverline bid was accepted over and above another company and one of the
points that made their proposition attractive was the fact that they would
guarantee delivery on a certain date. They estimate that the unit will not
be completed until about November 26th. I have told Mr. Pinder that the deal
was made on this basis and that I could not recommend an extension of time
and that the penalty clause would apply. Tf would appreciate it if Council
would confixm whether or not they wish to be this rigid about the delivery
date.

If time permits in Council Monday night, I would like to discuss